Taking Care of Business How Your Department Can Continue Operations After An Emergency

Business Continuity Planning is the practice of planning how your department will provide services or conduct departmental business during or after an emergency or disaster that may have both short-term and long-term consequences. What is Business Continuity Planning (BCP)?

Not all emergencies are the same (tornado vs pandemic flu) What are the essential services you provide? How are you going to pay your employees? What can you do off-site? What in your building is essential? BCP Generator is available to all UGA departments Business Continuity

Merrill Lynch FedEx Wachovia Blue Cross Blue Shield Home Depot Office Depot AT&T MetLife Southern Company eBay Companies and Peer Institutions With BCPs Georgia Tech Indiana University Texas A&M University of California/Berkeley University of Kentucky Ohio State University North Carolina State University University of North Carolina at Chapel Hill

Having a BCP in place before a business interruption is critical; otherwise, you may not be able to respond quickly enough to prevent service interruption. Why do you need a Business Continuity Plan?

August 2005 Tulane closed for 4 months $650 million in damages 13,000 students & 7,000 faculty/staff displaced Tulane University - Hurricane Katrina (2005)

UGA Snow/Ice Storm January 10-14, 2011 Library Fire July 23, 2003 Vet College Flood July 1, 2003 Brooks Hall/Terry College Fire August 15, 1995

College Ave Water Main Break August 5, 2014 UGA Power Outages January 16 and February 3, 2015

Why do you need a Business Continuity Plan? You MUST Resume Critical Functions

Those functions that are essential to the continued accomplishment of our organization’s mission of instruction, research or public service. Will this crisis cause: □ Disruption of student education? □ Loss of research data? □ Loss of operational data? □ Significant financial loss to the University? What is a “Critical Function”?

What Information Do You Need TO Continue Operations Immediately?

An easy and efficient web-based method to create a Business Continuity Plan (BCP) Accessible using UGA MyID to log in to a secure link to create their BCP BCP team members are able to enter and exit each section online to view/edit/complete their BCP The system will automatically create an annual reminder to BCP team members connected with the department that it is time to update their BCP What is the BCP Tool?

1.Department business continuity team members 2.Essential services for your department 3.List of supplies, equipment and materials needed 4.Communication and IT services and individuals 5.Vital records and individuals 6.Departmental Emergency Preparedness educational efforts 7.Departmental Pandemic plans 8.Training and testing of Departmental BCP’s 9.Additional key information can be uploaded Information needed for the online BCP system

BCP Plan: Main Navigation Screen View and/or print entire plan

BCP: Sample of information collected

Files you may consider uploading: Contact lists – Include other department locations Contact information for people above department head and department contact Policies, Procedures, Plans Inventory lists Customize Your BCP by Uploading Files

Plan stored on a secure server Accessible via the internet from any location Online plan system allows for latest version to always be accessible Once initial plan complete, annual maintenance time is minimal Additional information can be uploaded making the plan customized for your department Summary

Thank you! Office of Emergency Preparedness The University of Georgia