Software Licensing at UC Davis Information Resources Department Debbie Castanon, SLC Pat Kava, Client Services Manager Summer 2000.

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Presentation transcript:

Software Licensing at UC Davis Information Resources Department Debbie Castanon, SLC Pat Kava, Client Services Manager Summer 2000

Software Licensing Overview Terminology Why bother? Software licensing in the UC system Issues

SLC Terminology Site License –The misused term Volume Purchase Agreement –Many different shades and most prevalent type of purchase

Why Bother? Legal requirements and penalties Reduced software costs Standardized training possible “Centralized” software deployment Common desktop environment Controlled support costs Increased productivity

Software Licensing In The UC System Three levels: –System-wide –Campus-wide –Departmental

UC Level Advisory Group on Technology Acquisition Support (TAS) –Representatives from each campus, the Berkeley and Livermore Labs, and UCOP –Monthly conference call –Annual presentation at UC Computer Services Conference (UCCSC): Pause for a commercial

Software Licensing at UCD Central licensing unit established 1995 Over 60 licenses currently administered Software License Coordination (SLC) unit –Debbie Castanon, Coordinator –The SLC Team –Responsibilities

SLC Operations Potential software agreements –Software research and evaluation –Campus community input –UCOP agreements Current Software Agreements –Listed on

SLC Operations, Cont. Determining distribution method –The contract –The software –The user

Software Distribution –CD ROM jukebox –SLC web download site – –Media check out –UCD Bookstore Computer Shop - Personal Purchase –Direct from the vendors

SLC Communications What: –New agreement and renewal status –Software availability –Distribution information Communicated via: –SoftInfo electronic newsletter –Tsp-share and site-licenses lists –SLC web site - –IT Times and Aggie articles

Departmental Licenses Usually for specialized software Negotiated directly with the vendor Often collaborate with SLC for distribution

Licensing Issues Standardization vs. competition Contract length Impact of student computer ownership expectation Involving and communicating with campus How to satisfy unmet UCD licensing needs

Software Licensing at UC Davis Information Resources Department Debbie Castanon, SLC Pat Kava, Client Services Manager Summer 2000