Project Management The dynamic process that utilises the appropriate resources of the organisation in a controlled and structured manner To achieve some clearly defined objectives identified as strategic needs Conducted within a defined set of constraints

Projects Characterised by being: Instruments of change Non-routine Unique Multi-disciplined Composed of interdependent activities Carried out by people who don’t normally work together Intended t achieve a specific outcome Frequently risky & involving uncertainties

4 Phases of Project Management Definition of project objectives Planning project work Executing the project work Closing the project and handover

The Project Outline Background Current situation Values/mission Objectives/criteria for success Risks,constraints, opportunities Available options Preferred option Contingencies- what you can do to keep on track Milestones- start from the finish Resources: people, money.physical

Project Manager Must overcome the daily obstacles that arise Use effective personal skills to manage and deliver the project from initiation to closure to budget within time to quality required Manages a project team Acts on behalf of the PB

3 Dimensions of Project Leadership Identify and manage project stakeholders Manage the dynamic life cycle of the project Manage the performance of yourself, the team and stakeholders SUCCESS is directly related to time and effort you give each of these dimensions from the beginning

Project Budget Not set in stone but probably fixed Helps you to define priorities Focuses a team Encourages communication Allows control Needs external information And internal information

Planning! Identify everything that needs to be done Reduce the risks and uncertainty to a minimum Establish standards of performance Provide a structured basis for executing work Establish procedures for effective control

Milestones Significant events due to occur during the project Something particular should have happened or is about to happen or is a point of control e.g. -financial audit point -quality audit - testing, equipment delivery -completion of a project deliverable

Risks that become sources of conflict Unclear objectives & project definition Project priorities versus other work not exposed Resources not available when promised Delays in interfaces with other projects downstream Changes in the scope of work & project parameters Technical disagreements in innovation Conflict can hinder project progress.Resolve issues as quickly as possible.

Common Issues for Conflict Resources Equipment and facilities Technical opinions & trade-offs Procedures Scheduling & estimating Responsibilities

6 steps for project management Keep your stakeholders up to date Monitor to minimise backtracking Agree project work is done in reasonable chunks Encourage team members to set priorities Sort personal targets for each team member Continually reinforce feedback and reporting

Three steps if you’re foundering Where are you now? Where are you going? How will you get there?