D11 NR 2009 Operations Workshop

Welcome This seminar is designed to be a refresher of basic Surface Operations processes and procedures to promote safety and efficiency for all patrols. This is a required seminar and not a replacement for the TCT Refresher course which is required yearly for all surface operations Auxiliarists Operations Workshop D11NR 2

Ground Rules This Workshop is Interactive and NOT a Lecture –Ask Questions –Answer questions –Share experiences –Share Insights Participate, Participate, Participate Review housekeeping rules 2009 Operations Workshop D11NR 3

Remember Safety of all personnel is first and foremost. Risk Management principles are to be applied in mission planning and execution. Know your facility’s operational limits. Remember to “adapt, not adopt”. Local conditions will impact the execution of any mission! 2009 Operations Workshop D11NR 4

Remember Changes for Currency Maintenance You must log 12 hours underway –Crew & Coxswains –Coxswains can log their 12 hours as crew or coxswain –PWC must log their time on a PWC Attend a mandatory 1 hour TCT refresher –Must be completed by 31 December –If 5 year 8 hour TCT is required, the 1 hour TCT need not also be completed 2009 Operations Workshop D11NR 5

Changes from 2007 (These changes remain in effect for 2009) Check rides are every 3 years with a QE. Crew check ride has 15 tasks. Coxswain check ride has 17 tasks. PWC check ride has 12 tasks. Practice the required tasks every year so you are “always ready” for the check ride Operations Workshop D11NR 6

Changes from 2008 ICS-210 Initial Incident Commander course is REQUIRED for all Coxswains and Pilots ( Aircraft Commander, First Pilot and Co-Pilot ) by 31March2009. Without this certification in AUXDATA you will go into REYR status Operations Workshop D11NR 7

Changes from 2008 NavRules re-certification is 5 years from last date test was successfully taken (e.g. passed 15 May 2004 due next by 15 May 2009 NOT 31 Dec 2009). Without this certification in AUXDATA you will go into REYR status Operations Workshop D11NR 8

More Changes from 2008 New 50 MPH dynamic strength-tested PFDs are required by 1 June 09 if (and only if) your facility can exceed 35 MPH. Inflatable vests listed in the Rescue and Survival Systems Manual, COMDTINST M F will continue to be authorized after 01 JUN 2009 for facilities that can exceed 35 MPH (excluding PWCs) Operations Workshop D11NR 9

More Changes from 2008 PWC equipment requirement changes: –No more throwable device requirement –Spare spark plugs ONLY required for 2-cycle engine PWCs Note: There are no changes to PWC PFD requirements 2009 Operations Workshop D11NR 10

Check Ride Phase-in Last check ride in 2005 or you are due in Operations Workshop D11NR 11

Our Missions Promote boating safety (Pre-SAR). Provide SAR response and assistance to distressed persons in the maritime environment. Practice Maritime Domain Awareness. Provide support as needed to the Coast Guard Operations Workshop D11NR 12

Safety is Priority 1 Remember safety of the crew, the public, and the vessel are more important than the mission PEPIRB – Key piece of safety equipment –Ensure one is worn when underway –Check the battery expiration date and replace if necessary –Keep it registered with NOAAKeep it registered with NOAA 2009 Operations Workshop D11NR 13

Safety is Priority 1 HAZMAT –Remember to steer well clear of ANY HAZMAT situation, unless you have a certified HAZMAT responder on your crew Operations Workshop D11NR 14

Promote Safety Set a good example for the rest of the crew and especially the general public. Don’t ride on the gunwale. Keep speed to a minimum in close-quarter situations. Be professional at all times. Be properly equipped both personally and for the facility Operations Workshop D11NR 15

Provide SAR Response Monitor CH 16 & local CG working channel. If responding to a SAR case, obtain all key info prior to getting underway to complete your risk assessment. Update SAR info and environment conditions en-route to “last known position”, update risk assessment as appropriate Operations Workshop D11NR 16

Provide SAR Response cont. Do only what you & your facility are capable of - safety of crew comes first. Operate at safe speed for the sea conditions and local environment. Observe all NO WAKE zones Operations Workshop D11NR 17

Render Assistance Keep the controlling authority informed. Do only what you are trained to do. Keep your crew informed. Communicate your intentions to the disabled vessel. Maintain a tow watch while towing. Provide medical assistance, as qualified Operations Workshop D11NR 18

Maritime Domain Awareness You know what is ‘normal’ for the area you patrol and what is not. Look for the out of the ordinary. Observe and report, do not put your crew or vessel at risk to intervene. Multi-Mission – Regatta Patrol, SAR, MOM (Maritime Observation Mission) ATON/Chart Update, Bridge Inspections, etc Operations Workshop D11NR 19

Provide Support DO NOT participate in any law enforcement activities or imply law enforcement authority by your actions. Assist local agencies in regattas, parades, etc. Provide communications relay to other rescue vessels in your patrol area. Be the eyes of the Coast Guard for Homeland Security every time you are out on the water Operations Workshop D11NR 20

Safety Zone Support Operate only in advisory/informational mode. You MAY NOT exercise or imply any law enforcement authority. You MAY NOT use or display unauthorized lights, sirens or flags - No Blue Lights Operations Workshop D11NR 21

Responsibilities for Facility owners Maintain the facility in good working order. Conduct a thorough facility mechanical inspection at least annually. Notify the Director of any significant changes in facility status. Abort the mission when any situation pertaining to the mission may adversely affect the safety of the facility or crew Operations Workshop D11NR 22

Responsibilities of Coxswains Minimum number of qualified crew Proper uniform Proper PPE (personal protection equipment) as defined in the Rescue and Survival Systems ManualRescue and Survival Systems Manual Facility properly equipped/maintained Crew capable of performing the mission Safety of the crew and mission 2009 Operations Workshop D11NR 23

Responsibilities of Coxswains Risk management is vital – Remember your GAR model & TCT Ensure all crew member are currently qualified on day of patrol Operations Workshop D11NR 24

Operational Risk Management (ORM) 2009 Operations Workshop D11NR 25 Accept No Unnecessary Risk.Accept No Unnecessary Risk. Accept Necessary Risk When Benefits Outweigh Costs.Accept Necessary Risk When Benefits Outweigh Costs. Make Risk Decisions at the Appropriate Level.Make Risk Decisions at the Appropriate Level. ORM is Just as Critical in Executing as in Planning All Activities.ORM is Just as Critical in Executing as in Planning All Activities.

Operational Risk Management (ORM) Remember Your Risk Assessment happens BEFORE and DURING the mission.Remember Your Risk Assessment happens BEFORE and DURING the mission. Use GAR model from the USCG Addendum to the US National Search and Rescue Supplement (NSS), [COMDTINST M D].Use GAR model from the USCG Addendum to the US National Search and Rescue Supplement (NSS), [COMDTINST M D]. [COMDTINST M D] [COMDTINST M D] Check with DIRAUX for any special forms to complete for your area.Check with DIRAUX for any special forms to complete for your area Operations Workshop D11NR 26

Responsibilities of Crew Be in proper uniform. Wear the proper PPE for conditions. Be in good physical condition. Use good judgment & common sense when performing duties. May have to perform in challenging situations. Think SAFETY Operations Workshop D11NR 27

Orders Orders are required for the movement of an auxiliary facility (assignment to duty). DO NOT move any Facility unless appropriate orders have been issued and a printed copy is on-board Operations Workshop D11NR 28

Liability Orders do not guarantee liability coverage. –Legal process bases coverage on a review of the circumstances and facts involved. –Actions may not exceed the facility capabilities. –Actions must not go beyond the scope of the Auxiliary duties. Coverage may be denied by the Coast Guard Operations Workshop D11NR 29

Operational Guidelines Remember, we are prohibited from: –Engaging in law enforcement activities. –Investigating complaints of negligent operation –Creating any situation that would place any vessel in danger. Remember to adhere to the Navigation Rules at all times Operations Workshop D11NR 30

Operational Parameters - Communications External: –VHF Radio is ALWAYS primary, cell phone secondary –Must have 2 way communications at all times. –Maintain radio guard as required by your OPCOM (Operational Command). –If communications are lost, patrol should be terminated Operations Workshop D11NR 31

Operational parameters - Communications cont’d Internal: –Be aware of challenges in communicating with engine noise and wind. –Communications may be distorted. –Verbalize the response to the coxswains orders. Coming up, coming down, hard turn, etc. Crew - repeat/acknowledge these commands or informational messages 2009 Operations Workshop D11NR 32

Towing Things to Do: Maintain a high degree of situational awareness due to potential hazards. Know limitations of facility, towing components, and towed vessel. Brief your crew and the disabled vessel’s crew. Plan an escape route Operations Workshop D11NR 33

Operational Parameters - Speed Maintain a safe speed, adjusted for the weather and sea conditions. Mishaps are attributed to excessive speed. Never hesitate to ask the coxswain to slow down (remember your TCT). Safe speed is prudent seamanship. Excessive speed has caused crew ejection, injury and damage to boats Operations Workshop D11NR 34

Mishap Reporting Report all information immediately via radio or cell to your OPCOM/OIA. Call next business day to your DIRAUX/OTO. Download the Claim form from the Coast Guard website. CG will investigate. Do not repair the facility unless authorized to do so. Maintain LOG BOOK. Damage must be linked to identifiable patrol cause Operations Workshop D11NR 35

Consider Local Hazards Are there particularly tricky or dangerous hazards in your local AOR? (Area of Responsibility) –What are they, have you communicated them to your crew? –Highlight them on your charts for new crew to easily see Operations Workshop D11NR 36

Bravo Zulu! Great Job! Thank you for your participation in the 2009 Operations Workshop. Please share your thoughts about this training, the format, and/or content with us! 2009 Operations Workshop D11NR 37