Effective Presentations Techniques Anees Janee Ali, Phd School of Management, USM 17 July 2008 Anees Janee Ali, Phd School of Management, USM 17 July 2008

A good presentation can: Enable you to communicate ideas Interests in your audience Help your career Boost your confidence Enable you to communicate ideas Interests in your audience Help your career Boost your confidence

A good presentation Is clear Is interesting Conveys knowledge Combine audio and visual effectively Is well timed Is clear Is interesting Conveys knowledge Combine audio and visual effectively Is well timed

Prior the presentation: 1.Do some planning Audience The setting Your expectations Topic selection Research 1.Do some planning Audience The setting Your expectations Topic selection Research

Prior the presentation 2. Organising your materials Outlining Introduction Body Conclusion 2. Organising your materials Outlining Introduction Body Conclusion

Prior the presentation 3. Plan support material and visual aids Slides Transparencies Video Handouts 3. Plan support material and visual aids Slides Transparencies Video Handouts

Prior the presentation 4. Rehearse Get used to hearing your own voice, say the word out loud Work on the pitch Time the entire presentation Practice eye contact 4. Rehearse Get used to hearing your own voice, say the word out loud Work on the pitch Time the entire presentation Practice eye contact

Prior the presentation 4. Rehearse- practice, practice, practice! Check your posture and sense of movement Decide whether some parts need more elaboration and other parts need to be cut or reduced 4. Rehearse- practice, practice, practice! Check your posture and sense of movement Decide whether some parts need more elaboration and other parts need to be cut or reduced

Presentation - Delivery 1.Anxiety Prepare well Speak slowly Breath deeply Practice giving the talk 1.Anxiety Prepare well Speak slowly Breath deeply Practice giving the talk

Presentation - Delivery 2. Preparing the room before speaking How to operate the computer/OHP How the microphone works How many minutes you have Where to stand Know the first thing that you have to say 2. Preparing the room before speaking How to operate the computer/OHP How the microphone works How many minutes you have Where to stand Know the first thing that you have to say

Presentation - Delivery 3. Using support material Do not stand in the way of the screen Point at the slide, not on the computer screen Eye contact with audience Give audience time to read the slide Text must be large enough 3. Using support material Do not stand in the way of the screen Point at the slide, not on the computer screen Eye contact with audience Give audience time to read the slide Text must be large enough

Presentation - Delivery 4. Timing Practice Keep track of time 4. Timing Practice Keep track of time

Presentation - Delivery 5. Handling questions If you don’t know the answer, be honest Don’t spend too long on a question 5. Handling questions If you don’t know the answer, be honest Don’t spend too long on a question

Delivery: What is a good delivery? 1.Using language Using language accurately, clearly and use familiar words Use language appropriately 1.Using language Using language accurately, clearly and use familiar words Use language appropriately

Delivery: What is a good delivery? 2. Methods of delivery Read Reciting a memorized text Speaking impromptu Carefully prepared speech from a brief set of notes 2. Methods of delivery Read Reciting a memorized text Speaking impromptu Carefully prepared speech from a brief set of notes

Delivery: What is a good delivery? 3. The speaker’s voice Volume (loudness/softness) Pitch (use inflections, not monotone) Rate (fast vs. slow) Pauses (a momentary break in the vocal delivery of a speech) 3. The speaker’s voice Volume (loudness/softness) Pitch (use inflections, not monotone) Rate (fast vs. slow) Pauses (a momentary break in the vocal delivery of a speech)

Delivery: What is a good delivery? 3. The speaker’s voice Vocal variety Pronunciation Dialect/slang 3. The speaker’s voice Vocal variety Pronunciation Dialect/slang

Delivery: What is a good delivery? 4. Nonverbal communication Appearance Sitting/standing posture, gesture Facial expression Eye contacts 4. Nonverbal communication Appearance Sitting/standing posture, gesture Facial expression Eye contacts

Body Language Dos and Don’ts 1.Clothing and body decoration Dos Dress comfortably but show respect Dress for the audience Wear appropriate clothing 1.Clothing and body decoration Dos Dress comfortably but show respect Dress for the audience Wear appropriate clothing

Body Language Dos and Don’ts Don’ts Put too much jewelry Wear distracting colours, patterns Wear jeans Don’ts Put too much jewelry Wear distracting colours, patterns Wear jeans

Body Language Dos and Don’ts 2. Rhythm Dos Vary your pace Use your rhythm to make your points Speak slowly 2. Rhythm Dos Vary your pace Use your rhythm to make your points Speak slowly

Body Language Dos and Don’ts Don’ts Speak too quickly Speak in a monotonous tone Don’t rush Don’ts Speak too quickly Speak in a monotonous tone Don’t rush

Body Language Dos and Don’ts 3. Movement Dos Move about the space appropriately Stand in different places throughout your talk Be visible at all times Move at a reasonable pace 3. Movement Dos Move about the space appropriately Stand in different places throughout your talk Be visible at all times Move at a reasonable pace

Body Language Dos and Don’ts Don’ts Remain motionless the entire talk Wander aimlessly or out of nervousness Move too quickly Don’ts Remain motionless the entire talk Wander aimlessly or out of nervousness Move too quickly

Body Language Dos and Don’ts 4. Vocal Dos Speak loudly and clear Speak smoothly and naturally Use appropriate intonation Speak according to the size of your room 4. Vocal Dos Speak loudly and clear Speak smoothly and naturally Use appropriate intonation Speak according to the size of your room

Body Language Dos and Don’ts Don’ts Speak in monotone Too high a pitch or too loudly Mumble Don’ts Speak in monotone Too high a pitch or too loudly Mumble

Body Language Dos and Don’ts 5. Facial Dos Smile naturally Keep eye contact with people for about 5-8 seconds Open pleasant facial expression 5. Facial Dos Smile naturally Keep eye contact with people for about 5-8 seconds Open pleasant facial expression

Body Language Dos and Don’ts Don’ts Keep your eyes closed for too long Frown too much Look too serious Don’ts Keep your eyes closed for too long Frown too much Look too serious

Body Language Dos and Don’ts 6.Gestures Dos Use hands naturally Use too big or distracting gestures Make simple gestures that go along with your speech 6.Gestures Dos Use hands naturally Use too big or distracting gestures Make simple gestures that go along with your speech

Body Language Dos and Don’ts Don’ts Remain motionless Use hands too much Put hands in your pockets Don’ts Remain motionless Use hands too much Put hands in your pockets

Body Language Dos and Don’ts 7. Postural Dos Stand all and head up Naturally Stand firmly, with confidence and energy 7. Postural Dos Stand all and head up Naturally Stand firmly, with confidence and energy

Body Language Dos and Don’ts Don’ts Stand perfectly straight Cross your legs or feet Hunch Don’ts Stand perfectly straight Cross your legs or feet Hunch

Body Language Dos and Don’ts 8. Spatial Dos Use space to emphasize points Move but stay in view Stay close to your audience 8. Spatial Dos Use space to emphasize points Move but stay in view Stay close to your audience

Body Language Dos and Don’ts Don’ts Be careful of threatening movements Don’ts Be careful of threatening movements

The End Group activities