ADP E-Time Basic User Tutorial Non-Webclocking Employee

ADP E-Time Tutorial Outline Tasks covered in this tutorial: Logging In Accessing Your Timesheet Working With Your Timesheet Transferring pay codes (PTO, etc.) Transferring departments Adding Comments Submitting PTO Requests

ADP Portal: Logging In Log in via the main ADP portal In the Acelero Desktop, use the “EZ-Labor / eTime” link from the menu OR go directly to the ADP portal at https://portal.adp.com/ and click “User login”

ADP E-Time: Logging In From the home screen in the portal, click the “Enterprise E-Time Gateway” Link in the “Welcome” text box. You may have more than one E-Time gateway option listed (example: Java and HTML). Non-Webclocking employees should use the Java version. This will take you into the E-Time System!

Accessing Your Timesheet To access your timesheet, click on the “My Information” tab in the row of red tabs along the top of the screen. Choose “My Timecard”

Accessing Your Timesheet Timecard-specific tabs (allow you to approve your timesheet, add comments, etc.) Time period is specified here – remember to check that you’re looking at the right days! Time periods should be pre-filled in with your scheduled hours – purple information is system-generated! Lower tabs are summary data: your worked time and departments entered so far; your PTO accruals, any comments and approvals will appear as separate tabs once you use them in the selected time period.

Working With Your Timesheet What to do once you’re there: Click on the relevant date – change the number of hours if needed To transfer your hours to a different pay code (PTO, jury duty, etc.) or department (Abbott, T&TA, etc.) Click on the “insert row” icon to the left To transfer to a different pay code, select the “Pay Code” drop down on the new row and select the correct pay code option

Time Transfers To transfer to a new Department, click the Transfer option, and choose “Search”. After that, you’ll come to a screen of transfer options (see next slide)

Time Transfers Select the “Department” option, and then choose the new department that you need. Then click “OK”. Once you have selected the appropriate new department or pay code, type in the number of hours taken under that code on the appropriate day/days. Remember to delete or cut down the schedule-generated “hours worked” number for each day accordingly!

Time Transfers At this point, your timesheet should look something like the following “My Timecard” will show up in orange with an asterisk if you have unsaved changes. Remember to click “Save” below! Hours worked in each code for a specific day, and the total underneath. New transfer code

Adding Comments / Notes To add a comment, right-click the cell with the hours you would like to comment on, and select “Add comment” In the screen that appears, select “Comment” and then add a free-form note! A comment icon will appear next to the number of hours once you have saved the comment In order to review your comments, click on the “Comments” option in the lower summary tabs

Finalizing / Approving Your Timesheet Click “Save” when you are finished editing your timesheet! If you are ready to approve a timesheet for the pay period, go on to the “Approvals” tab, and click “Approve” And you’re done! This will count as your approval of your timesheet for a pay period.

Requesting PTO: Introduction On the My Information Tab, click “My Requests” You will be taken to a calendar-format screen, with current schedule information visible. Pay attention to the “Time Period” drop-down – use this drop down to find the right time period. Do this first to save yourself time!

Requesting PTO: Selecting Days Step 1: Select the time period you would like to see (and request time in) here! Step 2: Select the type of request you would like to make here: - 8 hours time off = full day(s) - Specify time off = partial days / hours

Requesting PTO: Submitting Requests Step 3: Request time off For “8 Hours Time Off” - Specify day or days to be taken Multiple days MUST be consecutive! For “Specify Time Off” - Select a date Select a start time Duration is measured in hours Once days / hours are selected: Add a note Click submit! Clicking Submit will send your request to your manager – they will receive an email and a note in their E-Time message box.

Questions? If you have questions on how to use the E-Time System, contact your program’s payroll administrator: East Coast: Fay Moore, fay@acelero.net Nevada: Shoni Pegeese, kpegeese@acelero.net