Mission-Based Management May 2007 Electronic CV System Users Group

7/12/ University of Utah Health Sciences Center Review Status of Grants  Check grant status  Check if the faculty member’s role has changed  Check if dollar amounts are current, if not, hide dollar amounts and display in full project title  Are all current grants showing? If not, hand enter new grants  Check for duplications OSP vs. Hand Entered  Are titles and sponsors correct?  Do your collaborators have new grants? User Beware: Review grant display and modify if necessary

7/12/ University of Utah Health Sciences Center Make Sure Current Position is Listed  Check to see if current position is listed  Check if all past positions have end dates  Are any positions missing?  Are there any gaps? User Beware: Make sure past positions have end dates

7/12/ University of Utah Health Sciences Center Make Sure All Service Activities are Up to Date  Add end dates to committees that the faculty member is no longer serving on  Check if the faculty member’s role has changed  Add any new committees the faculty member is currently serving on  Check that your organization is in the drop down list before selecting “your entity not in the list” User Beware: List the name of the committee in other information box

7/12/ University of Utah Health Sciences Center Make Sure Memberships are Up to Date AAre any new Professional Organization Memberships missing? AAdd end dates to Organizations that the faculty member is no longer a member of EEnter Committee work under service User B eware: Only Memberships (dues paid)! No Committee Work entered in this category!

7/12/ University of Utah Health Sciences Center Make Sure Courses are Current FFor Primary Instructors: Check to see if new courses are showing in Courses HHand enter any new courses your faculty member is teaching that are not showing AAdd end dates to any courses your faculty member is no longer teaching User B eware: Remember Team Teaching Activities

7/12/ University of Utah Health Sciences Center Make Sure Publications are Up to Date  Do a download  After the download is complete, remove publications that do not belong to your faculty member and duplicates  Add new book chapters, abstracts, posters, etc. (or any other publication that did not download)  Have any “Pending Publications” been published? If so, add the publication date.  Enter new pending publications (“in press” & “accepted”)  Watch for peer-reviewed vs non peer-reviewed User Beware: Make sure to use correct punctuation for the authors so it will automatically bold the faculty name

7/12/ University of Utah Health Sciences Center Make Sure Administrative Duties are Up to Date  Has your faculty taken on any new administrative responsibilities?  Should some of the current administrative duties be removed in light of new responsibilities?  Administrative Duties can also be listed in Career or Service  How can you emphasize the administrative aspect of the activity for this section? User Beware: Administrative Duties is meant to be a highlight of administrative responsibilities

7/12/ University of Utah Health Sciences Center Last But Not Least... u Faculty members absolutely need to be involved Make an appointment u Start early Allow plenty of time for faculty and department review u Include everything but do not duplicate (with one exception) Remember collaborative activities u Remember the reviewers They have 150+ CV’s to review Make it clear, easy to read Do not make them dig Help them to help you get promoted, etc. u Ask questions if unsure “Need Help Now?” Faculty Administration

7/12/ University of Utah Health Sciences Center Upcoming CV Users Group Meetings DateTime December 14, 20063:00– 4:00 January 11, 20072:00 - 3:00 February 8, 20072:00 - 3:00 March 8, 20072:00 - 3:00 April 12, 20072:00 - 3:00 May 10, 20072:00 - 3:00 June 14, 20072:00 - 3:00 July 12, 20072:00 - 3:00 August 9, 20072:00 - 3:00 September 13, 20072:00 - 3:00 October 11, 20072:00 - 3:00 November 8, 20072:00 - 3:00 December 13, 20072:00 - 3:00 All Sessions will be in the Hospital Administration Large Conference Room