ScholarSpace and Scholarly Communication: A Needs Assessment Beth Tillinghast

Today’s Presentation Background setting for the project Background setting for the project Institutional Repositories Institutional Repositories Open Access Open Access Repository Recruitment Concerns Repository Recruitment Concerns Purpose Purpose Methodology Methodology Findings Findings Conclusions Conclusions

Background of Project What is ScholarSpace and what can it do?

Why are Repositories Important? Strive for more control over scholarly output Strive for more control over scholarly output Concern for preservation of digital content Concern for preservation of digital content Desire to showcase unique collections of scholarship Desire to showcase unique collections of scholarship Help support global access to scholarship through Open Access Help support global access to scholarship through Open Access

Open Access What is Open Access? What is Open Access? “ Open-access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions. What makes it possible is the internet and the consent of the author or copyright-holder.” Peter Suber It very much supports the peer review process!!

Open Access It represents a shift from traditional scholarly publishing. It represents a shift from traditional scholarly publishing. Faster dissemination of work Faster dissemination of work Greater impact of research Greater impact of research Reduced cost for academic libraries that are providing access Reduced cost for academic libraries that are providing access

ARL 2006 Study - Publication Data (Kyrillidou) ARL 2006 Study - Publication Data (Kyrillidou)

The Success of a Repository “IRs will be successful only if a large percentage of the institutional community voluntarily subscribes to the concept of the repository and routinely participates in it.” Blythe and Chachra, 2005

The Success of a Repository “Content size is one of the most important factors far assessing the achievement of self-archiving.” Probets and Jenkins, 2006 Another study suggests that the success of a repository will be determined eventually by “their uptake and use by researchers.” Shearer, 2003

The Concern Two-thirds (63%) of ARL libraries regarded the recruitment of digital content for the IR as “difficult.” Bailey, 2006 Bailey, 2006 Reasons ?? -Confusion about IRs -Uncertainty over copyright -Doubts about use of scholarship -Fear of plagiarism -Myth about low quality of material -Use of a new technology

What can we do? How can faculty members be encouraged to readily deposit their work to ScholarSpace? How can faculty members be encouraged to readily deposit their work to ScholarSpace? What can the repository developers do to assist and encourage this process? What can the repository developers do to assist and encourage this process? What will be the needs of our researchers who will want to use the repository? What will be the needs of our researchers who will want to use the repository?

The Purpose The purpose of this needs assessment was to understand how best an institutional repository could meet the research needs of faculty and researchers at the University of Hawaii at Manoa. It will thereby guide the development of the institutional repository, in terms of both services and products.

Methodology Developed survey instrument Developed survey instrument Applied for exemption from the Committee on Human Studies Applied for exemption from the Committee on Human Studies Formatted survey into online version Formatted survey into online version Distributed via listservs and web Distributed via listservs and web

Findings Participants Participants 325 usable responses 325 usable responses 50/50 Faculty to Graduate Student 50/50 Faculty to Graduate Student Comfort level with new technologies Comfort level with new technologies Use and distribution of research material Use and distribution of research material 36% for students & 44% for researchers 36% for students & 44% for researchers 60% favored distribution 60% favored distribution 35% unsure 35% unsure

An Insightful Comment “If materials are to be put online, it is hard to imagine who would NOT use the resources. If anything, online access has tremendously broadened the use of materials by people young and old, and from K-12 level children to senior citizens.” Anonymous

Findings … Access Access 57% provided no access 57% provided no access 24% limited access 24% limited access 8% access 8% access

Findings … Table 1. Purpose in keeping digital files. Table 1. Purpose in keeping digital files. Provide long-term preservation of my digital material 15 % Provide long-term preservation of my digital material 15 % Support my teaching and research 14 % Support my teaching and research 14 % Store my digital materials in a centralized site 12 % Store my digital materials in a centralized site 12 % Support the teaching and research of others 10 % Support the teaching and research of others 10 % Make it easy for other researchers or students to 9 % Make it easy for other researchers or students to 9 % my digital materials my digital materials Increase the visibility of my research 8 % Increase the visibility of my research 8 % Enable re-use and re-purpose of my digital content 8 % Enable re-use and re-purpose of my digital content 8 % Maintain and update my materials on a department 7 % Maintain and update my materials on a department 7 % website website

Findings …

Table 2. Factors That Would Encourage the Use of a Repository Table 2. Factors That Would Encourage the Use of a Repository I would be interested in depositing my research if I was … Given more information about the benefits of a repository 24 % Given more information about the benefits of a repository 24 % Given more information about how a repository could 18 % Given more information about how a repository could 18 % assist me with scholarly communication assist me with scholarly communication Given more information about copyright & plagiarism17 % Given more information about copyright & plagiarism17 % Provided training in the submission process15 % Provided training in the submission process15 % Given assistance in copyright issues with my work12 % Given assistance in copyright issues with my work12 % Provided with assistance in submitting my materials11 % Provided with assistance in submitting my materials11 %

Findings …

Concerns Table 3. Concerns About Depositing Work in an Open Access IR Plagiarism and theft of my work18 % Plagiarism and theft of my work18 % Materials are a work in progress 16 % Materials are a work in progress 16 % Confusion about current copyright laws12 % Confusion about current copyright laws12 % IR is not considered professional publishing 9 % IR is not considered professional publishing 9 % A possible loss of files 9 % A possible loss of files 9 % IR materials will not have citation value and will not 8 % IR materials will not have citation value and will not 8 % count towards tenure That I don’t have time to add to my work routine 7 % That I don’t have time to add to my work routine 7 % That a lack of review process will compromise the 7 % That a lack of review process will compromise the 7 % quality of digital materials submitted to an IR quality of digital materials submitted to an IR That the process will not be easy 7 % That the process will not be easy 7 %

Reasons FOR depositing “Rather than looking at the ‘concerns’ about depositing digital material, … researchers should be looking at the reasons for depositing: should be looking at the reasons for depositing: foster collaboration, lead to more grants, develop synergistic relationships, better recognition for all the good work going unnoticed at the UH, encourage collegiality, and sharing of undisclosed research and grey literature with students and other researchers.” and sharing of undisclosed research and grey literature with students and other researchers.”Anonymous

Conclusions Develop a marketing plan Develop a marketing plan Emphasize IR strengths Emphasize IR strengths Stress IR security feature Stress IR security feature Provide training Provide training Develop education program Develop education program

Mahalo A heartfelt thanks to all of You and my ETEC ‘Ohana and especially my advisor, Dr. Fulford!!! Visit ScholarSpace