Professional Letter Writing

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Presentation transcript:

Professional Letter Writing Writing Workshop

Define Your Purpose Why am I writing this letter? What has transpired to make you want to write the letter? What do I hope to get out of it? What do you expect to get out of it? What is the best way to achieve this? What information do I need to provide? Dates; previous attempts; advertisement details; addresses; names; references; account numbers

Purposes To inquire To apologize To confirm To request To agree with request To provide good or bad news To enclose documentation

The First Paragraph Introduce the subject matter and state your purpose

The Body of the Letter One or more paragraphs clearly and logically creating the information for the reader Focus on education; work experience, ability to work with others; interest in the field; interest in the company; responsibilities from previous positions

The Final Paragraph Rephrase your recommendation Positive and unambiguous Focus on appointment time or availability too

Tone Avoid jargon Use simple, short sentences Be clear and to the point

Layout Be clear and consistent

Closing Sincerely Faithfully Best wishes Best Warmly

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