1 Faculty Activity and Assessment Reporting Report to FAAR Advisory Group November 29, 2007

2 Objectives  Facilitate data-driven decision-making for department heads, deans and senior administrators  Improve timeliness, accuracy and consistency of internal and external reporting, including assessment activities  Provide means to showcase faculty contributions to UGA’s instruction, research and service missions  Meet needs of upcoming SACS reaffirmation

3 Background  Cross-functional exploratory group formed in fall 2006 to discuss feasibility and desirability of an institutional system to capture faculty activities  A second exploratory group researched commercial and custom solution alternatives for a system to capture institutional information from student learning assessments

4 Solution Selection Process  Reviewed the known faculty reporting systems and formats in UGA schools and colleges  Identified common data elements for faculty activity system  Vetted need for institutional assessment system with school/college administrators at Special Topics Workshop (Oct. 2006)  Recommended Digital Measures’ Activity Insight as campus-wide solution to meet both needs  Provost decided to support a commercial software solution to meet both sets of goals

5 Opportunities  Create integrated source of faculty activity information  Create integrated source of assessment of student learning outcomes  Provide efficient, flexible, consistent reporting capabilities to satisfy internal and external needs  Use, review and improve accuracy of data from existing authoritative data sources  Enable effective, secure and appropriate campus- wide information sharing

6 SACS Reaffirmation Budget Human Resources Registrar Curriculum Systems OFA/IROVPR Grad School Faculty CVs Faculty OFA/IR In-House School/College FAR Systems Faculty Member Reports Departmental Reports College Reports Digital Measures Faculty Activity Reporting Digital Measures Faculty Activity & Assessment Reporting Current SituationPhase I-Populating FAAR SACS Reaffirmation Assessment Reporting Phase II-Institutional FAAR Assessment Reports Institutional Reports Validating Authoritative Data Authoritative Data Sources

7 Assessment--Dashboard FAAR Unit Assessment Dashboard Existing Processes Undergrad Major Assessment Graduate Program Assessment Program Review Faculty Activity 5-Year Program Planning Unit Data (link to OIR/FACTS) Reporting Annual reports Assessment reports Program review reports Accreditation reports Decision Making Resource allocation Program management Strategic planning Personnel evaluation Existing Needs

8 Undergraduate Major Assessment Program Mission/Goals Institutional/Unit-specific Indicators Student Learning Outcome 1 Actions taken Assessment Data on Learning Outcome Student Learning Outcome 2 Actions taken Assessment Data on Learning Outcome Pre-filled from Existing Reports/ Ongoing use in Depts. FAAR Unit Assessment Dashboard Program-level Actions

9 Benefits to UGA and You  Provide accurate and consistent information for data-driven decision-making  Capture assessment data to facilitate process improvement  Capture faculty contributions to UGA’s instruction, research and service mission  Facilitate reporting for internal and external needs

10 Project Highlights  Completed: Identified common data elements and their authoritative sources Developed a framework for outcomes assessment reporting  In progress: Develop communication plan and training Develop processes for populating system information from program and/or authoritative sources Develop process for data validating and correcting authoritative sources  Phase I implementation: Capture data for upcoming SACS reaffirmation  Phase II implementation: Customize application for specific college needs Continue and expand use of system for continuous improvement and reporting

11 FAAR Working Group Thank you

12 Activities Database Main Menu (FOR PHASE I; draft as of 11/07) General Information Personal and Contact Information Permanent Data Yearly Data Positions Held at UGA Education Faculty Development Activities Attended Licensures and Certifications Workload Information

13 Teaching Academic/Research Advising Directed Student Learning Continuing and Non-Credit Instruction Scheduled Teaching Scholarship/Research Artistic and Professional Performances and Exhibits Contracts, Grants, and Sponsored Research Intellectual Contributions Intellectual Property Presentations

14 Public Service & Outreach Continuing and Non-Credit Instruction Public Service Other Service Institutional Service Professional Service Community Service