1 Class Presidents Association Meeting Class Officers Weekend September 20, 2008

2 Agenda Opening Remarks Opening Remarks Presidents Association officer election Presidents Association officer election Update from David Spalding ‘76 Update from David Spalding ‘76 CAR overview and best practices CAR overview and best practices Healthy Class Metrics Healthy Class Metrics Presidents of the Year Presidents of the Year Update from Alumni Council Honorary Degree Committee Update from Alumni Council Honorary Degree Committee Logistics Logistics

3 Opening Remarks Introductions: Introductions: Ellie Loughlin and Laura Mattson ‘89s Ellie Loughlin and Laura Mattson ‘89s Mike McClintock ‘80 Mike McClintock ‘80 David Spalding ‘76 David Spalding ‘76 Patsy Fisher ‘81 Patsy Fisher ‘81 Rex Morey ‘99 Rex Morey ‘99 Jennifer Casey Jennifer Casey

4 Election of Officers President: Mike McClintock ‘82 President: Mike McClintock ‘82 Vice President: Ken Johansen ‘60 Vice President: Ken Johansen ‘60

5 Update from David Spalding ‘76 Review of ‘07-’08 and a look forward Review of ‘07-’08 and a look forward

6 CAR Overview Older classes are strong, while younger classes need growth (dues, DCF) Older classes are strong, while younger classes need growth (dues, DCF) Strongest classes work hard and communicate often Strongest classes work hard and communicate often Student involvement drives successful events Student involvement drives successful events On-line elections work well On-line elections work well Key Points

7 CAR Overview Finding a talented, dedicated webmaster Finding a talented, dedicated webmaster Acquiring and maintaining addresses Acquiring and maintaining addresses Managing officers who don’t perform Managing officers who don’t perform Collecting dues (younger classes) Collecting dues (younger classes) Main Challenges

8 CAR Best Practices Include input from students Include input from students Use surveymonkey.com, which is easy and impactful for selecting an AC rep, for getting classmate input and for recruiting volunteers Use surveymonkey.com, which is easy and impactful for selecting an AC rep, for getting classmate input and for recruiting volunteers Use Freeconferencecall.com for regular meetings Use Freeconferencecall.com for regular meetings Create separate listservs to tailor interest levels Create separate listservs to tailor interest levels Promote a mission statement or a theme Promote a mission statement or a theme Communication Tools

9 CAR Best Practices Getting it done Getting it done Use guest writers Use guest writers Select co-editors Select co-editors Send out mini electronic versions (no formatting required) Send out mini electronic versions (no formatting required) Reach out to classmates rather than waiting for input Reach out to classmates rather than waiting for input Distribution Options Distribution Options an e-version or link to a website (timely, no space restriction) an e-version or link to a website (timely, no space restriction) Possible Topics Possible Topics Include student input Include student input Reach out to everyone with name starting with “A” Reach out to everyone with name starting with “A” Select an issue for discussion Select an issue for discussion Newsletters

10 CAR Best Practices Involve students at every opportunity Involve students at every opportunity Plan 30th, 70th birthday parties Plan 30th, 70th birthday parties Plan 87th day of the year celebrations across the country Plan 87th day of the year celebrations across the country Combine officer meetings with mini reunions Combine officer meetings with mini reunions Co-sponsor events in smaller regions (‘97-’99) Co-sponsor events in smaller regions (‘97-’99) Mini Reunions

11 CAR Best Practices Keep content current with links Keep content current with links Daily D headlines, web cam on the Green Daily D headlines, web cam on the Green Personal sites - trips, baby news, weddings Personal sites - trips, baby news, weddings Split listserv and content responsibilities Split listserv and content responsibilities Use Facebook to link classmates Use Facebook to link classmates Use Google Groups or InCircle for class discussions Use Google Groups or InCircle for class discussions Send a postcard via snail mail to request addresses Send a postcard via snail mail to request addresses Request addresses on the website and include the URL on all class correspondence Request addresses on the website and include the URL on all class correspondence Websites

12 CAR Best Practices Engage your EC in finding new ways to focus on students Engage your EC in finding new ways to focus on students Invite students, parents or recent grads to a mini reunion Invite students, parents or recent grads to a mini reunion Include input from students in a newsletter, dues letter or letter from the president Include input from students in a newsletter, dues letter or letter from the president Highlight a student on your website (class project section or elsewhere) Highlight a student on your website (class project section or elsewhere) Select and focus on class projects that involve students Select and focus on class projects that involve students Promote the TASTE program Promote the TASTE program Promote Class Connections when applicable Promote Class Connections when applicable Encourage classmates to do alumni admissions interviews Encourage classmates to do alumni admissions interviews Connecting with students

13 CAR Best Practices Include challenges in CAR - great learning opportunity Include challenges in CAR - great learning opportunity Consider doing an on-line vote or poll Consider doing an on-line vote or poll Add student involvement to goals Add student involvement to goals Suggestions for ‘08-’09

14 CAR Best Practices Share your ideas and challenges Share your ideas and challenges Open Forum

15 Healthy Class Metrics Project Goal: to identify whether a class meets expectations or needs additional support Project Goal: to identify whether a class meets expectations or needs additional support Project Uses Project Uses For Alumni Relations and Class Officers Association: focus assistance to classes that fall below standard levels For Alumni Relations and Class Officers Association: focus assistance to classes that fall below standard levels For Class Presidents: set class goals, benchmark class performance and clarify expectations for officers For Class Presidents: set class goals, benchmark class performance and clarify expectations for officers Intuitive approach taken to identify key factors Intuitive approach taken to identify key factors Performance levels derived from CARs Performance levels derived from CARs Fluid process that will change over time Fluid process that will change over time

16 Healthy Class Metrics

17 Healthy Class Metrics ‘40s continue to impress ‘40s continue to impress ‘50s and ‘60s are the gold standard ‘50s and ‘60s are the gold standard Regular meetings, minis (2-3) and newsletters (3-4) Regular meetings, minis (2-3) and newsletters (3-4) Dues % in the 50 and 60s and DCF % in the 60s Dues % in the 50 and 60s and DCF % in the 60s Some ‘70s are very strong, but 4 didn’t file CARs Some ‘70s are very strong, but 4 didn’t file CARs % Dues in the 30 and 40s % Dues in the 30 and 40s Some have great COW attendance, minis, etc, while some have none Some have great COW attendance, minis, etc, while some have none ‘80s are solid ‘80s are solid Need 3 newsletters vs. 2 and could boost both dues and DCF participation 10 pts each to be come closer to older classes Need 3 newsletters vs. 2 and could boost both dues and DCF participation 10 pts each to be come closer to older classes How are we doing? ‘07-’08 Performance Overview by Decade

18 Healthy Class Metrics ‘90s are improving, with room for growth ‘90s are improving, with room for growth 4+ meetings, good COW attendance 4+ meetings, good COW attendance Dues % in the 20s and 30s, Dues % in the 20s and 30s, DCF % in the 30s and 40s DCF % in the 30s and 40s ‘00s have great strengths, but need support ‘00s have great strengths, but need support Fantastic mini reunions Fantastic mini reunions Newsletters output varied from 0-3 Newsletters output varied from 0-3 Need dues help (7-23%) Need dues help (7-23%) ‘07-’08 Performance Overview by Decade

19 Healthy Class Metrics Boost ‘90s and ‘00s dues participation Boost ‘90s and ‘00s dues participation Encourage 3+ newsletters from ‘80s, ‘90s and 00s Encourage 3+ newsletters from ‘80s, ‘90s and 00s Re-engage some of the ‘70s classes Re-engage some of the ‘70s classes Encourage continued ‘00 success with mini reunions Encourage continued ‘00 success with mini reunions Follow ‘50s example Follow ‘50s example Build bonds with students and instill in undergrads their obligation to ensure that the quality of the Dartmouth experience is continued to future generations Build bonds with students and instill in undergrads their obligation to ensure that the quality of the Dartmouth experience is continued to future generations Communicate the metrics to all officers and set goals accordingly Communicate the metrics to all officers and set goals accordingly Compare progress toward benchmarks during the year Compare progress toward benchmarks during the year Focus for ‘08-09 Class Presidents Class Officers Association

20 Healthy Class Metrics Boosting dues participation Boosting dues participation Re-engaging classes who are MIA Re-engaging classes who are MIA Discussion: Suggestions for Supporting Classes

21 Presidents of the Year 25 years out and less 25 years out and less 25 years out and more 25 years out and more THANKS TO EVERYONE FOR YOUR HARD WORK!!!! THANKS TO EVERYONE FOR YOUR HARD WORK!!!!

22 Update from the Alumni Council John Manaras - Honorary Degree Committee John Manaras - Honorary Degree Committee

23 Logistics Multifunctional Meeting next - Class Projects Multifunctional Meeting next - Class Projects 11:15 Admissions 11:15 Admissions Lunch Lunch 2:15 Spotlight on Students - a must! 2:15 Spotlight on Students - a must! 2-5 Reunion Chairs Orientation 2-5 Reunion Chairs Orientation