PhD progress panels FMS postgraduate training workshop Monday 7 March 2011 Professor Dianne Ford Director of PhD Studies, FMS PhD supervisor/progress panel member

Overview Preparation –Research report/literature review –(Presentation) –Student’s report to panel During the interview After the interview

Preparation Research report/review –Read guidelines. First review – literature review, aims, preliminary results (7,500 words) Second (and third) review – shorter report (3/4 pages; maximum 10): summary of data, detailed analysis of some data; strengths and weaknesses; “to do” list; appendix Final review – detailed breakdown of structure of thesis; identify research to complete –Provide sufficient information to “bring your panel up to speed”. –Ask your supervisor for feedback. Check he/she will be available and agree a deadline for submission of a draft, giving you sufficient time to make any changes –Pay attention to presentation. –Submit in good time, including a hard copy if required.

Preparation Presentation –Stick to rules/guidelines –Make sure the presentation helps you to communicate effectively Show key “visual” information, avoid use of lots of text etc. –Ask for input from supervisor

Preparation Student’s report to the panel –Be honest and reflective Discuss in advance with your supervisor/supervisory team/institute PG Research Student Coordinator any issues raised?

Preparation Know your panel Read your report Lab books/research diaries and information on training attended

Preparation Know your panel Read your report Lab books/research diaries and information on training attended Be organised –Arrange date and time well in advance and as convenients for panel members, book room (and inform panel), get key, set up PC and projector etc.

During the interview Don’t assume the panel has expert knowledge of every aspect of your project. –Provide reminders/clarification where you think helpful. Don’t be afraid to defend your research, but be receptive to panel’s suggestions. Take the opportunity raise any concerns you may have –E.g. completion of research, attendance at training courses and access to other activities important to your training and future career Remember, it’s a “progress review” rather than an “assessment”

After the interview Reflect On receipt of panel report –Discuss recommendations etc. with supervisor/supervisory team. –Be proactive in engaging in any activities/practices recommended or required by the Head of Institute (Institute PG Research Student Coordinator).

Finally.... Bear in mind that the review process is for YOUR benefit