ConnectND NDUS Financials Update ______________________________________________________________________

2 Agenda PeopleSoft ID’s PeopleSoft ID’s Questions Questions

3 PeopleSoft ID’s Employee ID Employee ID Employee ID Commonly referred to as EMPLID Commonly referred to as EMPLID Used in the HRMS system to uniquely identify employees Used in the HRMS system to uniquely identify employees PeopleSoft delivered length is 7 digits PeopleSoft delivered length is 7 digits 10 million ID’s possible (shared with Student) 10 million ID’s possible (shared with Student)

4 PeopleSoft ID’s Student ID Student ID Student ID Also referred to as EMPLID Also referred to as EMPLID Used in the Student Administration system to uniquely identify students Used in the Student Administration system to uniquely identify students PeopleSoft delivered length is 7 digits PeopleSoft delivered length is 7 digits 10 million ID’s possible (shared with HRMS) 10 million ID’s possible (shared with HRMS)

5 PeopleSoft ID’s Vendor ID Vendor ID Vendor ID Used in the Financial system to uniquely identify vendors Used in the Financial system to uniquely identify vendors Primarily procurement Primarily procurement PeopleSoft delivered length is 10 digits PeopleSoft delivered length is 10 digits 10 billion ID’s possible 10 billion ID’s possible

6 PeopleSoft ID’s Customer ID Customer ID Customer ID Used in the Financial system to uniquely identify customers Used in the Financial system to uniquely identify customers Primarily billing and receivables Primarily billing and receivables PeopleSoft delivered length is 15 digits PeopleSoft delivered length is 15 digits Uff da, that’s a lot! Uff da, that’s a lot!

7 Playing Together Employee ID & Student ID PeopleSoft design for versions 8.X PeopleSoft design for versions 8.X Employees and students exist in one database Employees and students exist in one database Our implementation Our implementation HRMS and Student Admin databases split HRMS and Student Admin databases split Process developed to “reserve” ID’s Process developed to “reserve” ID’s Ensures “One person – one ID” Ensures “One person – one ID”

8 Playing Together Employee/Student ID & Vendor ID PeopleSoft delivered design does not anticipate using EMPLID for vendor ID PeopleSoft delivered design does not anticipate using EMPLID for vendor ID “Employee” is a vendor classification “Employee” is a vendor classification Our implementation Our implementation Set up employee vendors using EMPLID for both vendor number and vendor short name Set up employee vendors using EMPLID for both vendor number and vendor short name Process developed to establish/update vendor records from HRMS Process developed to establish/update vendor records from HRMS

9 Playing Together Vendor ID & Customer ID PeopleSoft delivered design does not anticipate using vendor ID for customer ID or vice versa PeopleSoft delivered design does not anticipate using vendor ID for customer ID or vice versa Field on vendor record for customer ID Field on vendor record for customer ID Field on customer records for vendor ID Field on customer records for vendor ID Those links can be used for “netting” Those links can be used for “netting”

10 What about other ID’s? Tax ID Numbers Tax ID Numbers Social Security Number Social Security Number Employer ID Number Employer ID Number D&B Number D&B Number DUNS Number DUNS Number Common NAID Common NAID

11 Questions Anyone?