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FACT Every Company Has Business Processes. (Example : Invoice Approval, Sales Order FullFillment, D.O. Approval) The problems out there Why workflows?

Passing documents around by hand Business Pains No Info - hard to track the status of a document – where is it? No Trail - Hard to track changes No control/security Work Bottlenecks – no work escalation, no reminders, etc. A History of Document Routing The problems out there

Passing documents by Business Pains No Info - hard to track the status of a document – where is it? No Trail - Hard to track changes No control/security Work Bottlenecks – no work escalation, no reminders, etc. Messy & Redundant – Many copies lying around.. A History of Document Routing The problems out there

How does workflow affects your Business Examples Delivery Order Late Customer Late Service Support Late Customer No Escalation

A History of Document Routing Organizations are increasingly aware of the importance of workflows. Print (paper) Workflow Document routing needs have evolved

Difference between Workflow and Document Management System DMS Document Management SystemWorkflow System Storage Routing

The Business Pains Out There The problems out there You want to: o Improve your customer service response time o Improve document trail and accountability and transparency o Prevent work bottlenecks o Identify slow work processes and improve them

The Business Pains Out There The problems out there BUT, IT MUST BE AFFORDABLE !!!

The Business Pains Out There The problems out there INTRODUCING

Sharp and Quickflows Synergy A synergistic solution The Solution Quickflows is a powerful enterprise workflow system that works ONLY with the Sharp brand of products.

A History of Document Routing The problems out there

Two ways to submit documents to a workflow The two different ways From Sharpdesk Directly from the Sharp MFP

From Sharpdesk Usage Scenario #1 DRAG AND DROP

Submit documents to the workflow from Sharpdesk Step 1 – Drag document(s) into the Zukami icon within Sharpdesk Just drag any document from SharpDesk into Zukami

Step 2 – Drag document(s) into the Zukami icon within Sharpdesk Choose a workflow to send the documents to. (Different departments see different workflows) Submit documents to the workflow from Sharpdesk

You’re done! Submission Complete! (You can now check on the status of your document in the Zukami Portal) Submit documents to the workflow from Sharpdesk

From the SHARP MFP SCAN A DOCUMENT

Submit documents to the workflow from the MFP From the Sharp MFP directly into Zukami

Sample business process (Invoice Approval Workflow) < $5000 > $5000 (Submitter) Finance Clerk Andy Finance Manager (Benny) CFO (Harry) Storage Approved Invoices

Quickflows Output Connectors Sharepoint 2007 / 2010 Folder On Disk SharpdeskSQL ServerOracle “OUTPUT CONNECTORS”

Extensibility Quickflows is extensible  Free downloadable workflow templates from our online library  More output connectors  More Dashboard charts The value of Quickflows can be maximized via:-

Benefits to You Technical and Business Benefits  Enhances Sharp MFP & Sharpdesk features by providing workflow functionality  Design and create unlimited workflows yourself  Can approve/reject from anywhere in the world  Very easy to use – Drag and Drop. Even easier for those already familiar with Sharpdesk  Enforce corporate governance – audit trail and history.

Q&A Question & Answer Thanks for your time!