West/Southwest Online Regional Conference Orientation Session February 8, :00 - 2:30 p.m. CT (12:00 p.m. PT, 1:00 p.m. MT, 3:00 p.m. ET)

TODAY’S ORIENTATION  Online Regional Conference overview  Program  Online learning environment tour  Getting ready  Technology  Preparing your room  Tips for facilitation  Questions?

ONLINE ANNUAL MEETING  First Online West/Southwest  First co-location of the West and Southwest Regional Conferences  Responding to members  Modeling the way  Expanding the community

PARTICIPANTS  Current number: 19 online & 220 face-to-face  Anticipate: 25 online & 250 face-to-face  Individuals and teams ranging in number from with the average team consisting of 7 people.  25 states plus Canada and India  11 institutions

ONLINE PROGRAM  Streamed Sessions from Austin  All general sessions (3)  Select concurrent sessions (10)  Online-Only Content  Preconference Seminar  Included in fee, but a separate registration is required (drop down in the reg form).  EDUCAUSE 2010 Streamed Sessions  Pick from 5 session streams  Expert Discussion Session  The Redesigned EDUCAUSE Core Data Service: An Essential Tool for Your IT Planning  Lightning Round  Three poster sessions

ADOBE CONNECT “THE HUB”  West/Southwest Online Meeting Room:  You made it! (  To enter the room:  Username/Password  UN/PW and other details:  Feb. 7, Feb. 17  Eval & Archive Link:  Feb. 24

ONLINE-ONLY SESSIONS: ADOBE CONNECT List of Attendees Interactive Polls Chat and Ask Questions Speaker

STREAMED SESSIONS: SONIC FOUNDRY USING MEDIASITE PLAYER / SILVERLIGHT  2 Session Rooms  Production quality cameras with direct audio and slide feeds  Session moderators will monitor questions from the online audience Full Screen; Picture within a Picture; Side by Side

STREAMED SESSIONS: LINKS TO THE STREAMS  Streams  3 – General Sessions  10 – Track Sessions  Links to the streams will be posted in this room  Archived recordings  Private website URL posted in Adobe Connect when the meeting begins  Archives available within 15 minutes of each session end time

STREAMED SESSIONS – NEW! CHAT WITH F2F AND ONLINE PARTICIPANTS  Conference hashtag: #WSWRC11#WSWRC11  Individual session discussions  Program page, log in, select a session  Add your comment/tweets: Unique hashtag will populate  Questions for the speaker?  Session moderators will be in the physical room

GETTING READY: TECHNOLOGY  A high-speed WIRED connection  Phone (landline) and/or Conference Phone (teams)  Screen and projector (teams)  Cookies enabled in your web browser  Adobe Connect: Test it on the computer you plan to use  Username/Password: Feb. 7 & 17  Silverlight: Install Silverlight and test it

EDUCAUSE EVENT PLANNING KIT

RESOURCES: HOSTING  A wiki-based team kit  Readiness Checklist  Send invitations  Explore the program  Room set & tech  Food & beverage  Survey  Evaluations  Promotional  Logos and Poster Template

RESOURCES: FACILITATORS  A wiki-based team kit  Discussion guide  How to facilitate (Tips and Podcast)  Reflection worksheets  Tips for interaction  Post-event ideas

QUESTIONS?