Conferences James Shaw and Sue Bird WISER Finding Stuff

Conferences allow you to:

Finding conferences

Tools for gathering information ALERTS

General Websites:

Societies and Organizations

Web 2.0 tools for monitoring conferences

Finding conferences

Finding Published Output

Finding proceedings Often difficult because of variety of ways of publishing May be no Proceedings, but selected papers published separately No comprehensive listing Check: Library catalogues Organisation’s websites Conference databases Subject databases People who went

Locating conference papers If you are given a reference to a conference paper that doesn’t mean it was necessarily published! Recent papers might be on web – try searching on the paper title, author, organisation name or the conference name Sometimes you can quite easily track down the author and they will send you a copy If conference papers are not available in Oxford the Library Services can usually get hold of it for you through inter-library loan

Searching library holdings in Oxford University When searching SOLO for a conference paper you need to search for the proceedings of the conference rather than the specific paper Conferences are treated as corporate authors Published proceedings may have different title to the original Publisher may be different from conference organiser

OLIS OLIS has no option to limit by document type so you need to use keyword search and include ‘proceedings’ ‘conference’, ‘symposium’ etc as keywords alongside subject terms Use tw= for words in title if a straight title search is fruitless Most conferences in the collections will have a Subject Heading which includes ‘Congresses’ So best to search for keyword(s) in titles and subjects, and for Congresses in LC Subjects, e.g:

Other Library catalogues See OXLIP+ under Library Catalogues Especially useful for UK is COPAC or British Library Catalogue You can ask for Inter-library loan of identified conferences

British Library The British Library integrated catalogue includes over 400,000 conference proceedings on a variety of subjects Go to the British Library integrated catalogue home pageBritish Library integrated catalogue home page Choose "Search the integrated catalogue" Click “Catalogue subset search” from the top bar Then choose “Document Supply Conferences” from the list.

Conferences at the British Library The British Library catalogue can be searched at catalogue.bl.uk/ and catalogue subset search allows you to limit to conference proceedingscatalogue.bl.uk/ The ZETOC service – provides access to the British Library's Electronic Table of Contents (ETOC). The database contains details of approximately 20,000 current journals and 16,000 conference proceedings published per year. With almost 15 million article and conference records, the database covers every imaginable subject in science, technology, medicine, engineering, business, law, finance and the humanities. The database covers the years from 1993 to date and is updated daily. Copies of all the articles and conference papers listed on the database are available from the British Library's Document Supply Centre in Yorkshire. To take advantage of the ZETOC Alerts service you will need O.S.S.

Google & Google Scholar Use Google for locating announcements of forthcoming conferences No controlled vocabulary, so search for ‘conference’ and also synonyms – meeting, symposium, congress etc Prefer Google Scholar for conference papers

Conference Paper Indexes CPCI – Conference Proceedings Citation Index – now incorporated into Web of Science Conference Papers Index – available through CSA Illumina PapersFirst and ProceedingsFirst – available through OCLC FirstSearch Find all these on OxLIP+

ISI Index to Scientific and Technical Proceedings (1990-) (Conference Proceedings Citation Index) CPCI indexes the published literature of the most significant conferences, symposia, seminars, colloquia, workshops, and conventions in a wide range of disciplines in science and technology. CPCI covers only publications in which the proceedings are published for the first time, and only those which contain complete papers, not just abstracts. Coverage includes international proceedings, and is not limited to those in the English language. Published proceedings may be included from a number of sources; books or series produced by publishers or societies, reports, sets of preprints (when preprints are the only publications from a conference) or journals. More than conferences are added with annually – in 2007 this meant some 452,00 individual papers from the most significant conference literature in science and technology.

Conference Papers Index (Cambridge Scientific Abstracts) Conference Papers provides citations to papers and poster sessions presented at major scientific meetings around the world. Subject emphasis since 1995 has been in the life sciences, environmental sciences and the aquatic sciences, while older material also covers physics, engineering and materials science. Information is derived from final programs, abstracts booklets and published proceedings, as well as from questionnaire responses. Records include complete ordering information to obtain preprints, abstracts, proceedings and other publications derived from the conference, together with title and author information needed to track the specific papers. Available through OxLIP+OxLIP

PapersFirst OCLC index of papers presented at conferences worldwide Covers every published congress, symposium, conference, exposition, workshop and meeting received by The British Library Document Supply Centre.The British Library Document Supply Centre Database details SubjectsThe wide variety of subjects discussed at the covered meetings. Sources Included in each record. Number of records: Over 6,500,000 Dates covered: 1993 to present Updated: Semimonthly (twice a month) Available through OXLIP+ (search title index or under general bibliographic tools)

Proceedings First [OCLC] Covers every published congress, symposium, conference, exposition, workshop and meeting received by The British Library Document Supply Centre.The British Library Document Supply Centre Contains in each record a list of the papers presented at each conference. Subjects: conference proceedings, meetings, congresses, symposia, exhibitions, workshops Sources Included in each record. Number of records: 192,000+ Dates covered: 1993 to present Updated: Semiweekly (twice a week) Available through OXLIP+ and search title index or under general bibliographic tools

Subject databases Most subject-specific bibliographic databases include conference papers and proceedings Find those relevant to your subject via OxLIP+ You can check subject and general databases (via OxLIP+) for options to limit by conference as document type eg:OxLIP SCOPUS OpenSIGLE : System for Information on Grey Literature in Europe OVIDSP for Biosis Previews & GeoRef CSA Illumina for Sociological Abstracts & PAIS International (Public Affairs, Development, etc.)

Repositories Institutional and subject-based repositories being developed Oxford: Oxford Research Archive Search them via: OAIster Google / Google Scholar SCIRUS (or via OXLIP+)

The most comprehensive scientific research tool on the web. With over 350 million scientific items indexed at last count, it allows researchers to search for not only journal content but also scientists' homepages, courseware, pre- print server material, patents and institutional repository and website information.

Newspapers Often report on major conferences, usually while being held Frequently do not give any indication of where proceedings / website can be found Search newspapers through Nexis UK, available on OxLIP+ Totally international with worldwide coverage – not just UK

Quoting Be consistent and follow a standard system, e..g. Harvard, when referring to papers or proceedings. Give as much detail as possible – remember how much trouble you had finding it! An accurate reference will help others. Generally include: Author(s) of paper - surname and initials Year of publication, 'Title of paper - in single quotation marks' [in] Editor (if applicable), Title of published proceeding which may include place held and date(s) - italicised, Publisher, Place of publication, Page numbers.

To summarise Identify relevant organisations and mailing lists for information on upcoming conferences Many papers are available online Search library catalogues for print holdings Use Inter-library loan service for printed items not held locally There are specific databases for conference proceedings Many general or subject indexing databases allow you to search for conference proceedings Your subject librarian is always ready to help - see

WISER Archive This and most of the other presentations in the WISER programme are available on the OULS site: