Colorado State University1 Secure Meeting Steve Lovaas & Greg Redder ACNS

Colorado State University2 Secure Meeting (Who, what, where, why, how) What it is and what it isn’t What it is and what it isn’t Who can use it Who can use it Where can you use it from Where can you use it from Why would you want to use it Why would you want to use it How do you use it. How do you use it.

Colorado State University3 Secure Meeting What it is… Online presentations/collaborations Online presentations/collaborations Remote Desktop on Steroids! Remote Desktop on Steroids! Similar to WebEx Similar to WebEx

Colorado State University4 Secure Meeting What it isn’t… No sound – need a conference call to augment online meeting No sound – need a conference call to augment online meeting No video – not designed for video presentations (we have other tools for that) No video – not designed for video presentations (we have other tools for that) It is not WebEx. This is good and bad – price vs. performance It is not WebEx. This is good and bad – price vs. performance

Colorado State University5 Secure Meeting Who can use it…and from where? Any staff/faculty/associate with an eID can set up a meeting. Go to: Any staff/faculty/associate with an eID can set up a meeting. Go to: Anyone, anywhere on the Internet can access your meeting with a web browser, the proper URL and a password. For example: with a password of: rams Anyone, anywhere on the Internet can access your meeting with a web browser, the proper URL and a password. For example: with a password of: rams Supports 100 people at a time: 5 meetings of 20 each, 1 meeting of 100, etc. Supports 100 people at a time: 5 meetings of 20 each, 1 meeting of 100, etc. Need high-speed internet – no modems! Need high-speed internet – no modems!

Colorado State University6 Secure Meeting Why use it… Standard meeting – You have a PowerPoint or some application on your system you wish to interactively share with others. Standard meeting – You have a PowerPoint or some application on your system you wish to interactively share with others. Support meeting – You need help from technical support or technical support needs to help you. Support meeting – You need help from technical support or technical support needs to help you.

Colorado State University7 Secure Meeting More uses… Allow outside support to see “into” something you manage at CSU that is typically behind the firewall. You can share out your “window” to that device in a secure meeting. Allow outside support to see “into” something you manage at CSU that is typically behind the firewall. You can share out your “window” to that device in a secure meeting. Share a picture of something with a salesperson or colleague. Share a picture of something with a salesperson or colleague. Share application between Windows/Linux/Mac owners. Share application between Windows/Linux/Mac owners. You may be involved in a project and others have information to share, but not the tools. This allows you to provide your group the tools to do such sharing. You may be involved in a project and others have information to share, but not the tools. This allows you to provide your group the tools to do such sharing.

Colorado State University8 How to use it… First, some terminology Conductor – initiates/ends meeting. Conductor – initiates/ends meeting. Presenter – shares application Presenter – shares application Controller – drives the mouse Controller – drives the mouse These can all be the same person, three different people or some combination in between. These can all be the same person, three different people or some combination in between.

Colorado State University9 Different Types of Meetings Standard Meetings: Standard Meetings: Scheduled Meeting Scheduled Meeting Instant Meeting Instant Meeting Support Meeting Support Meeting

Colorado State University10 Scheduled meeting… Allows conductor to send out invitations in advance Allows conductor to send out invitations in advance Can only be started during the scheduled meeting time. Can only be started during the scheduled meeting time. Useful for a formal presentation involving several invitees and advanced preparation. Useful for a formal presentation involving several invitees and advanced preparation. Can use “Outlook” plugin to schedule meetings and send out the invite. Can use “Outlook” plugin to schedule meetings and send out the invite.

Colorado State University11 Instant Meeting No scheduling involved – conductor can start meeting immediately. No scheduling involved – conductor can start meeting immediately. No automatic to invitees. No automatic to invitees. Password and URLs are exchanged via phone, personal mailing list, or other means. Password and URLs are exchanged via phone, personal mailing list, or other means. Useful for impromptu needs to share an application on one’s desktop. Useful for impromptu needs to share an application on one’s desktop.

Colorado State University12 Support Meeting Only permits two individuals at a time. Only permits two individuals at a time. Designed to share entire desktop of invitee. (It is possible to share desktop of inviter and individual apps like in the other meetings, but it’s not as simple to do.) Designed to share entire desktop of invitee. (It is possible to share desktop of inviter and individual apps like in the other meetings, but it’s not as simple to do.) Useful for quick-and-dirty technical support troubleshooting. Useful for quick-and-dirty technical support troubleshooting.

Colorado State University13 Demonstration… (cross your fingers) Real, live demonstration! Real, live demonstration!

Colorado State University14 Tips/Tricks Practice – don’t try to wing it. Practice – don’t try to wing it. Have folks connect in ahead of time and check their browser’s capability. Have folks connect in ahead of time and check their browser’s capability. Don’t do other things during presentations: this can lead to utter confusion for you and your PC! Don’t do other things during presentations: this can lead to utter confusion for you and your PC! Same for invitees! Same for invitees! Macs can only share the whole desktop. Macs can only share the whole desktop.

Colorado State University15 More Tips/Tricks... Practice – it takes practice to be a good online presenter. Practice – it takes practice to be a good online presenter. This is not Citrix nor WebEx! (Did we mention it is free?) This is not Citrix nor WebEx! (Did we mention it is free?)

Colorado State University16 Even More Tips/Tricks… Did I mention “practice”? Did I mention “practice”? Remind invitees to toggle into fit-to-screen mode. Remind invitees to toggle into fit-to-screen mode. Multiple versions of Java are a problem! Multiple versions of Java are a problem!

Colorado State University17 Hardware Recommendations CPU: 500MHz or above recommended for Windows Client Memory: 256MB or above recommended. For Mac systems, we recommend G4 with 256MB of memory Screen Depths: 8, 16, 24, and 32-bit. For best results, use 16-bit. Monitor Resolutions: Up to 2048 x x 768 is recommended.

Colorado State University18 Conference calls 3 people – you can do this on your own phone. 3 people – you can do this on your own phone. 4 or more: 4 or more: Call Campus Operator [Dial "0"] to arrange for call. Call Campus Operator [Dial "0"] to arrange for call. Provide name and telephone number of person originating call and the time and date for call. Provide name and telephone number of person originating call and the time and date for call. Operator will assign a phone number which is good from midnight to midnight on date of call. Provide this number for all callers to dial at the designated time. Operator will assign a phone number which is good from midnight to midnight on date of call. Provide this number for all callers to dial at the designated time. One minute before call time, originator will dial the assigned number and will hear a continuous ringing until other callers start dialing in. Originator may place call on "hold" but cannot hang up until call is completed. One minute before call time, originator will dial the assigned number and will hear a continuous ringing until other callers start dialing in. Originator may place call on "hold" but cannot hang up until call is completed.

Colorado State University19 One Last Tip/Trick Practice! Practice!

Colorado State University20 Questions?