DRIVE RE-DEPLOYMENT Research Administrators Council November 17, 2003

DRIVE application is Going Away Hardware (Sahara) is obsolete and the HRIS in its entirety is moving to a new, more powerful server machine (Typhoon) Software (Uniface) is obsolete and no longer licensed by the university. It can not be moved to the new server. Technology (client-server) is cumbersome to maintain Enhancements were prohibitively difficult, sometimes impossible

Replaced by HRIS Employee Maintenance (aka “OVER-DRIVE”) Functionality is being integrated into the HRIS  Significant enhancements in validation capabilities & guided data entry improves user friendliness & data integrity  All HR functions now accessed via the same login Export functions (BDI, Salary Inquiry) are being deployed as part of the new University Data Warehouse  Opportunity to familiarize users with Data Warehouse query tool & capabilities on a relatively small, well understood data set

Benefits One login for all HR entry functions  No need to install and run Uniface on the desktop New screens will lead the user through the fields that need to be entered/updated based on the type of transaction System will validate fields as they are entered, & will evaluate all fields together before saving to insure accuracy All DRIVE data will be available in the data warehouse, using DRIVE security  DRIVE security will be expanded to allow both Home & Hiring department to view all appointments – matches LD security  Oracle Discoverer query tool is easy to use, web-enabled & free  Canned queries for BDI, Appointment Inquiry, Home & Campus addresses, Supervisors

DRIVE Re-deployment Schedule August – November 2003Design & Coding Setup Environments November – December 2003Beta Testing Training Development Finalize Application Tune Performance January 2004User Training February 2004Go Live

BDI & Appointment Exports using Oracle Discoverer Replaces existing export functionality in DRIVE HR data loaded nightly into the Data Warehouse Security controlled by HRIS (DRIVE) access Canned queries available for easy outload  BDI  Employee Appointment Inquiry  Campus Address list  Home Address list  Supervisors Future  Ad hoc queries

Confidentiality Reminder ALL of the information in the Human Resource System is considered sensitive information  Some are extremely sensitive under federal law & CM policy Any HR data exported from any system (the data warehouse included) should be closely guarded  Don’t save to servers which allow access to others who are not authorized to see this information.  Don’t leave printouts out in the open, on printers or desks. They should be filed in secure areas.  Don’t share any information that you may have access to with anyone else. Don’t give out employee lists to anyone. Don’t use this information for anything other than your specific, intended purpose  In particular, you can not use this information for making decisions on hiring, promotions, etc.