Microsoft Office XP Illustrated Introductory, Enhanced Office Applications with Internet Explorer Integrating

2Integrating Office Applications with Internet Explorer Unit D  Plan a Web publication  Create a Web page  Format a Web page  Create a Web page from a Word document  Create a Web page from an Access table Objectives

3Integrating Office Applications with Internet Explorer Unit D  Create a Web page from an Excel workbook  Create a Web page from a PowerPoint presentation  Add hyperlinks Objectives

4Integrating Office Applications with Internet Explorer Unit D Unit Introduction  A Web page is a file that can be stored on a special computer called a Web server. –Web pages can be viewed on the World wide Web or an intranet using a browser –Web pages use Hypertext Markup Language (HTML) formatting HTML is the programming language used to describe how each element of a Web page should appear when viewed by a browserHTML is the programming language used to describe how each element of a Web page should appear when viewed by a browser –Web pages are posted, or published, on a Web site or intranet

5Integrating Office Applications with Internet Explorer Unit D Planning a Web Publication  A Web publication is a group of associated Web pages focused on a particular theme or topic.  To help you create a Web page: –Sketch each Web page –Create each Web page –Format each Web page –View each Web page using a browser –Format hyperlinks

6Integrating Office Applications with Internet Explorer Unit D Planning a Web Publication (cont.) Sample Web publication sketch

7Integrating Office Applications with Internet Explorer Unit D Planning a Web Publication (cont.)  Naming Web Pages. –Filenaming conventions and folder structure are important when planning a Web publication –Different operating systems place different restrictions on filenames It is safest to use the standard eight-dot- three naming convention (mypage.htm)It is safest to use the standard eight-dot- three naming convention (mypage.htm)

8Integrating Office Applications with Internet Explorer Unit D Creating a Web Page  To create a Web page, you must create a document that use HTML formatting. –HTML places codes, called tags, around the elements of a Web page –Word automatically inserts HTML tags –Word includes many Web templates Word has themes that are predesigned formats that give Web pages a consistent lookWord has themes that are predesigned formats that give Web pages a consistent look

9Integrating Office Applications with Internet Explorer Unit D Creating a Web Page (cont.) Willow theme applied Inserted heading

10Integrating Office Applications with Internet Explorer Unit D Creating a Web Page (cont.)  Choosing Web page content and style. –A well designed Web page communicates a visual message that complements the purpose of the Web publication –The design of a Web publication expresses the personality and character of your institution or organization

11Integrating Office Applications with Internet Explorer Unit D Formatting a Web page  Use the same formatting tools in Word that you use to format a document. –Word automatically insert tags to formatting so a Web browser can interpret the formatting and display it properly

12Integrating Office Applications with Internet Explorer Unit D Formatting a Web page (cont.) Bold heading Formatted bullet characters Inserted logo

13Integrating Office Applications with Internet Explorer Unit D Creating a Web Page from a Word Document  By saving an existing Word file in HTML format, you can create a Web page from the document. –Click Save as Web Page on the File menu

14Integrating Office Applications with Internet Explorer Unit D Creating a Web Page from a Word Document (cont.) Word file saved in HTML format

15Integrating Office Applications with Internet Explorer Unit D Creating a Web Page from an Access Table  Create static HTML documents from Access tables, forms, queries, and reports. –A static HTML document reflects the data at the time the document was saved –Subsequent updates to the data are not reflected in the HTML document

16Integrating Office Applications with Internet Explorer Unit D Creating a Web Page from an Access Table (cont.) Table from Access database

17Integrating Office Applications with Internet Explorer Unit D Creating a Web Page from an Access Table (cont.)  Using Access to create static and dynamic Web pages. –Access objects can be either static or dynamic Web pages –A Data Access page is dynamically linked to the database file so that changes are reflected in the Web page

18Integrating Office Applications with Internet Explorer Unit D Creating a Web Page from an Excel Workbook  Excel lets you specify worksheet ranges to use as sources for Web pages. Excel data formatted in Word

19Integrating Office Applications with Internet Explorer Unit D Creating a Web Page from a PowerPoint Presentation  PowerPoint presentations contain multiple screens of information, called slides. –When a presentation is converted to HTML format, a Web page is created for each slide –You can navigate through an HTML presentation when viewed with a browser

20Integrating Office Applications with Internet Explorer Unit D Creating a Web Page from a PowerPoint Presentation (cont.) Slide titles Main frame Left frame

21Integrating Office Applications with Internet Explorer Unit D Creating a Web Page from a PowerPoint Presentation (cont.)  Using Frames. –Frames help you navigate through associated Web pages –Frames are helpful when you want common navigation elements for all of the Web pages in a publication Some older Web browsers may not support framesSome older Web browsers may not support frames

22Integrating Office Applications with Internet Explorer Unit D Adding Hyperlinks  After you create the Web pages for your publication, you need to add hyperlinks. –Hyperlinks link pages within a publication and other Web pages in other publications –A relative link gives another page’s address in relation to the current page

23Integrating Office Applications with Internet Explorer Unit D Adding Hyperlinks (cont.) ScreenTip appears when you point to hyperlink Hyperlink

24Integrating Office Applications with Internet Explorer Unit D Adding Hyperlinks (cont.)  Publishing your Web pages. –Your Web publication is not available to anyone outside your local computer network until you publish it Placed on the Web or on an intranet serverPlaced on the Web or on an intranet server