ELC 347 DAY 1

Agenda Roll Call Introduction WebCT Overview Syllabus Review Introduction to Project Management Introduction to MS Project 2003

INSTRUCTOR Tony Gauvin, Assistant Professor of E- Commerce Contact info –216 Nadeau –(207) or ext 7519 –WebCT (Tony Gauvin)

Instructional Philosophy Out-Come based education Would rather discuss than lecture –Requires student preparation Hate grading assignments –Especially LATE assignments Use class interaction, assignments, quizzes and projects to determine if outcomes are met.

ELC 347 Outcomes Understand project management concepts and the major phase of managing a project Define Tasks, Milestones, and recurring Tasks that must be completed to successfully finish a project Understand how leadership and communications skill are essential to successful project management Be able to apply network analysis to a project plan to determine critical resource allocations, bottlenecks and other deterrents to successful project completion using techniques such as –CPM –PERT –GNATT Charts Under the human element in successful project management including –Motivation –Managing and embracing Diversity –Team building Understand how Cost Control can make or break a project (and a career!) Be able to use Project 2003 effectively

ELC 347 Survival Primer Read Material BEFORE the class discussion Check WebCT Often Use the additional resources identified in syllabus ASK questions about what you didn’t understand in readings DON’T do assignments and projects at last minute. REVEIW lectures and notes Seek HELP if you are having difficulties OFFER feedback and suggestions to the instructor in a constructive manner

Computer Accounts Computer login –Sys admin Pete Cyr (x7547) or Art Drolet (x7809) –Applications MSDN Academic Alliance –Free Stuff including Project 2003 –See Dr Ray Albert Access Cards –$10 deposit –See Lisa Fournier

WebCT Login –First name. Last Name –John Doe  John.Doe –Initial password is webct Help with WebCT available from Blake Library staff All quizzes and assignments will be administered from WebCT

Syllabus review Requirements Grading Course outline Special Notes Subject to change

Introductionto Successful Project Management

Introduction--the Project A deliverable On time Within budget requires Planning Resources Control

Some Elements of Project Manager’s Responsibility--Head of the Team Obstacles and progress are communicated among all team members

Worry Curve 1.Uninformed Optimism 2.Vague Concern 3.Panic 4.Heroism 5.Desperate Negotiation 6.Never Again!

Ideal

Why Project Management ? More ComplexityMore Complexity Flat OrganizationsFlat Organizations New Team InterdependenciesNew Team Interdependencies Changing Process / ProceduresChanging Process / Procedures Multiple ProjectsMultiple Projects Shorter LifecyclesShorter Lifecycles Time-based CompetitionTime-based Competition

or in Crisis Management or in Crisis Management Project Management Process Invest in Planning

Terminology Project Goal Project Scope Objective Task Activity Duration

Becoming a Successful Project Manager : Skills Needed PlanningPlanning OrganizingOrganizing IntegratingIntegrating SchedulingScheduling CoordinatingCoordinating ManagingManaging CommunicatingCommunicating SellingSelling PlacatingPlacating PolitickingPoliticking NegotiatingNegotiating AdministeringAdministering ManagingManaging Conflict Conflict

Project Management Defined Process of leading a team of people in planning and managing a unique undertaking made up of a number of inter-dependant tasks that must be accomplished by a specific date. Characteristics –Unique Goal –One-time Organization –Resource Constrained –Deadline!

Successful Project Management Project Phases: A Methodical Approach … A Methodical Approach … ConceptConcept PlanningPlanning ImplementationImplementation ConclusionConclusion

Concept Phase Project Goal StatementProject Goal Statement ConsensusConsensus ConstraintsConstraints

Project Goal and Purpose Focus: Answers the what?Focus: Answers the what? Commitment: Answers the why?Commitment: Answers the why? S.M.A.R.T.S.M.A.R.T. –Specific –Measurable –Acceptable –Realistic –Time Project Name in one sentenceProject Name in one sentence

Planning Phase u The Preliminary Plan u Work Breakdown Structure u Scheduling u Resource Planning

Work Breakdown Structure Developing appropriate deliverablesDeveloping appropriate deliverables Making comprehensive activity listsMaking comprehensive activity lists Securing the team’s commitmentSecuring the team’s commitment Motivating the five types of membersMotivating the five types of members Differentiating Duration from EffortDifferentiating Duration from Effort Estimating the time required to complete any taskEstimating the time required to complete any task

Scheduling CPM vs. PERT NetworksCPM vs. PERT Networks Precedence relationshipsPrecedence relationships Critical PathCritical Path The Three Lines of DefenseThe Three Lines of Defense Time-Cost Trade-offsTime-Cost Trade-offs

Resource Planning Resource ProfilesResource Profiles Resource LevelingResource Leveling

Implementation Phase u Purposes of project control u Approaches to control u Project Meetings u Cost Control

Purposes of Project Control u Identify/Detect Problems u Resolve/Preempt u Get back on track!

Approaches to Project Control u Dogmatic u Laid-Back u Pragmatic

Project Meetings PurposePurpose u Short & Punctual u Agenda u Attendance u New Plan!

Cost Control u Five stages of cost u Pre-emptive Control u Commitment Stage u Negotiate Variances

Project Conclusion Phase u Verification u Post-Audit u Closure

Break! Questions???

Intro to MS Project 2003 –4 phases Preliminaries Planning Managing Reporting including post action review

Project 2003 Parts and Pieces Calendar Gnatt chart Network diagrams Resource sheet Tasks

Gnatt View

Network view

Resource Sheet

Task View

Project Guides

Options

Making a PB &J Define Define resources Define tasks –Duration –Sequence (predecssors) –Assign resource Define Milestones

Assignment 1 Complete The Project Challenge (parts A & B) on page 22 of the Ghattas Text. Upload a well formatted Word Document with the answers along with Project 2003 files outlining the tasks in the move Due in two weeks