Just for the record Bibliographic Data – where we were, where we are, where we’re going Huw Jones

“Data about Data”

our metadata

Is it Newton? NO

Is it Voyager? NO

Databases! UL and Dependents Departments and Faculties A-E Departments and Faculties F-M Departments and Faculties O-Z Colleges A-N Colleges O-Z Affiliated Institutions Manuscripts

Hooke Newton Access Reports Web Interfaces Voyager

Where we were 8 databases University Library: 4 M Other libraries: 2.5 M

Data problems Quality Duplication

Quality - fullness of 2.5 M records in our databases 1 M short records

Quality – coding

Duplication

Effects Difficulty in resource discovery Patchy retrieval Lack of authority control Difficulty with standard deduplication Burden on staff time Ties us to multiple database model

Where we are now Record sharing Short record enrichment Automated MARC correction Authority control

Record sharing Departments and Faculties A-E and O-Z moved to a record sharing model Drawing up of guidelines for Cataloguing Automated tools to change the ownership of 825,000 records Legacy duplication of records

Duplicates lists

Short record enrichment

Results Of 1M short records 200,000 records processed 106,175 records updated Will enrich half of our short records? 500,000?

Automated MARC correction Corrects MARC coding errors where it can do so without ambiguity In testing, 70,000 records processed in 2 days Over 200,000 errors corrected

Automated MARC Correction How to get from this … =LDR 00472nam\\ \a\4500 = = = s1985\\\\nyua\\\\\\\\\\001\0\eng\d =020 \\$a =100 1\$aBroecker, W.S.,$d1931- =245 10$aHow to build a habitable planet ;$cBy Wallace S. Broecker. =260 \\$aNew York ;$bEldigio Press,$cc1985 =300 \\$a291p $bill $c23cm =504 \\$aIncludes index. =650 \0$aAstronomy. =650 \0$aAstrophysics.

to this! =LDR 00453nam a 4500 = = = s1985\\\\nyua\\\\\\\\\\001\0\eng\d =020 \\$a =100 1\$aBroecker, W. S.,$d1931- =245 10$aHow to build a habitable planet /$cby Wallace S. Broecker. =260 \\$aNew York :$bEldigio Press,$cc1985. =300 \\$a291 p. :$bill. ;$c23 cm. =504 \\$aIncludes index. =650 \0$aAstronomy. =650 \0$aAstrophysics.

Output Bib id: How to build a habitable planet ; By Wallace S. Broecker. 100: UPDATE: Spaces inserted between initials in subfield _a 245: UPDATE: By uncapitalised at start of subfield c 245: UPDATE: Space forward slash inserted before subfield _c 260: UPDATE: Full stop inserted at end of field 260: UPDATE: Space colon inserted before subfield _b 300: UPDATE: Full stop inserted after the p in pagination 300: UPDATE: Full stop inserted at end of field 300: UPDATE: Illustration abbreviation has been corrected 300: UPDATE: Space colon inserted before subfield _b 300: UPDATE: Space inserted between digits and cm 300: UPDATE: Space inserted between digits and p in pagination 300: UPDATE: Space semi-colon inserted before subfield c

Authority Control No authority control in databases Script written to identify unauthorised headings Used program to correct headings

Results DepFacOZ – 2,243 name and subject headings changed, affecting 41,944 records DepFacAE – 620 subject headings corrected, affecting 6,841 records Authority check incorporated into Bib Check program

Where we are Fewer of these:

More of these:

Fewer records Better records

Where are we going? One fully deduplicated database of full, well coded records? Catalogue will always be a work in progress Improvements to Catalogue important not only to solve current problems but also to support future developments

Data exists independently of Voyager Future developments will rely on quality of data to work effectively –Pushing data out to i.e. discovery layers (Primo, Acquabrowser), platforms (WorldCat, Talis Platform) –Linking to data from outside i.e. RSS feeds, reading lists –FRBR

Mixture of automated solutions and traditional cataloguing Catalogue and the records it is made up of are useful tools for the discovery, location and use of our resources We will be ‘Cataloguing’ for a long time to come!