Preparing (electronically) for Summer Vacation Information Technology Services TechTalk – May, 2006

Agenda   Hardware  Voic  Remote Access

 Archive your entire mailbox  Archive all folders  Set archive date to something recent  Copy archive files to a CD for access from home  Set your Out of Office message  Include date you are returning  Indicate whether or not you will be checking periodically  Specify a contact person for immediate assistance  Set Rules  Set rules to automatically forward messages, delete messages, move messages, etc.

Hardware  Back up your hard drive  Copy important files to your M: drive  Back up hard drive to a CD  Completely shutdown your computer  Protects the computer from power surges  Saves electricity  Turn off your monitor and speakers  Prolongs their life  Saves electricity

Voic  Set your extended absence greeting  Include date you are returning  Indicate whether or not you will be checking voic periodically  Specify a contact person for immediate assistance  Turn on Send Calls  Prevents the phone from ringing several times before voic picks up

Accessing Resources Remotely  Citrix – access to applications such as Microsoft Office, Microsoft Outlook, IN Banner   VPN – access to resources such as your M: drive, departmental share drive   Outlook Web Access – access to   Webfiles – access to your M: drive files  From web browser: File/Open, type and check off “Open as web folder”  Voic  Dial , press #, enter your extension

Resources  ITS Online Self-Help  Tech4U Online  Technology Training

Help Desk Information  Phone: (860)   Hours:Monday – Thursday 8am-8pm Friday 8am – 5pm  Web Address: