1 RVCC Phone MIS Help Desk, Ext 4357 (HELP) Holly Smythe, Instructional Designer, Ext 8451 Lonny Buinis, Instructional Designer, Ext From HOME...

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3 1. Connect to the Internet and open your Web browser. (Internet Explorer is most compatible with Outlook.) Outlook Web Access: Logging On from Lion’s Den 2. Type the following URL into the Address field of your browser: Handout designed by HJS 4. Type your network password into the Password field. (Network Password consists of 8-14 characters; contains lowercase letters, uppercase letters, and numbers) 3. Type your G number into the User Name field 6. Click the button 5. Click the Login button to Open the Lion’s Den window

4 1. Connect to the Internet and open your Web browser. Outlook Web Access: Logging On from RVCC Homepage 2. Type the following URL into the Address field of your browser: Handout designed by HJS 3. Click on the icon for The Lion’s Den, login with your network username and password, then click on the button.

5 Inbox - the place where you receive your mail Calendar - allows you to make appointments Contacts - an on-line rolodex (address book) Tasks - allows you to keep track of your tasks with a simple or detailed list. Other options are available. Public Folders - location of public college documents. You must have permission to put materials in these folders. Opens in a new window. Rules - allows you to set rules to automatically move or delete . Options – change settings for Out of Office Assistant, , Calendar, Reminders, Contacts, Password, Recover Outlook Web Access - Outlook Bar: Shortcuts Handout designed by HJS Shortcuts appear in a button bar at the bottom of the Outlook Bar. You can enlarge or shrink the button bar as needed using the small arrow bar above the buttons. Handout designed by HJS Click this arrow bar to shrink the shortcuts bar

6 Folders appear in a list at the top of the Outlook Bar. Notice that the shortcuts are now in shrink view to show more folders. Outlook Web Access - Outlook Bar: Folders Handout designed by HJS Mail Folders – allow you to create folders to organize your mail (right click on your name to make a new folder.) Public Folders - location of public college documents. You must have permission to put materials in these folders. Public folders are accessed through a shortcut button which opens a new window. Click this arrow bar to enlarge the shortcuts bar New Mail Window appears at bottom right and New Mail Icon appears at bottom of Shortcuts Bar to let you know that new mail has arrived

7 Outlook Web Access - Screen Features Folder List List of Messages in Inbox Preview Pane can be displayed on bottom or right and Shows Contents of Currently Selected Message Folder Banner (includes name of current folder, message view options dropdown, total number of pages, and arrows to navigate from page to page ) Handout designed by HJS TIP: Click on field headings to sort mail by From, Subject, Received, or Size! Toolbar View Options

8 Outlook Web Access: Screen Toolbar Compose New Message Create New Item Dropdown Hide/View Preview Pane RVCC Addresses LOG OFF (very important if you are using a public computer) Handout designed by HJS Delete Reply Options Right Click on any message flag to see the flag options. Right Click on any message to see the message options.

9 Outlook Web Access: Composing and Sending Handout designed by HJS 1. Click the Compose New Message button from the mail area. OR select Message from the Create New Item Dropdown in other areas of Web Outlook 2. Click on the To, Cc, and/or Bcc button(s) to select e- mail address from RVCC Address List OR Type the addresses into the appropriate fields 3. Type the last name into the Last Name Field 4. Select the appropriate name and click the To, Cc, or Bcc button then click the Close button

10 Handout designed by HJS Outlook Web Access: Composing and Sending 5. Names from Address List appear here 6. Add subject 7. Add message content 10. Click Send button to send message 9. Add message options 8. Use fonts, sizes, colors, type styles, formatting, lists Do you need to add an attachment? See the next page for instructions!!

11 Outlook Web Access: Add Attachments Handout designed by HJS 2. Browse for the file(s) that you want to attach. The filename(s) will appear under Choose a file to attach. 1. Click the Attachments button on your Message window. The Attachments window will appear. 3. Click the Attach button. The filename(s) will appear under Current File Attachments. Then click the Close button to close the Attachments window. 4. The filename(s) will appear next to the Attachments button in your Message window

12 Outlook Web Access: Calendar Screen Features Toolbar Folder Banner LOG OFF Handout designed by HJS Shortcuts Button Bar Weekly/Daily/Monthly Calendar Folder List Navigation Calendar showing both today’s date and week being viewed

13 Outlook Web Access: Calendar Screen Toolbar Handout designed by HJS LOG OFF Schedule New Appointment Create New Item Dropdown Calendar Views Address Book HELP Pop-up Appointment Reminder Window

14 Outlook Web Access: Making an Appointment 1. Click the Make New Appointment button from the Calendar. Handout designed by HJS OR select Appointment from the Create New Item Dropdown in other areas of Web Outlook 2. Type in the Subject of the meeting, class or event and the Location. 3. Set Start/End times, Reminders, Show time as 4. Type additional information here for later reference 5. Click Save and Close button to add appointment to calendar Does this meeting/class/event occur on a regular schedule? See the next page for instructions on making a recurring appointment!!

15 Outlook Web Access: Making a Recurring Appointment Handout designed by HJS Set Appointment time Set Recurrence pattern Set Range of recurrence Click OK button This is a fast way to schedule class meeting times and department meetings for an entire semester! If your meeting/class/event occurs on a regular schedule click the recurrence button at the top of your appointment window to open the recurrence window.

16 Outlook Web Access: Inviting Attendees Handout designed by HJS 2. From the Appointment window, click Invite Attendees button 3. Use Required, Optional and Resources buttons and/or Check Names button to enter names of Attendees and Rooms 4. Update information and/or attach the meeting agenda 1. From the Calendar view, click the Make New Appointment button.

17 Handout designed by HJS Outlook Web Access: Inviting Attendees 7. Modify times/dates to accommodate attendees 5. Click the Availability tab 6. Check on Availability of Attendees and Resources 8. Send invitation to Attendees and Resources

18 Calendar: Responding to a Meeting Invitation Handout designed by HJS Attendees will receive the meeting request in their inbox. They can then use Accept, Tentative, or Decline buttons to reply. Meeting Organizer can open the appointment in the Calendar to see who has replied.

19 Outlook Web Access: Contacts Screen Features and Toolbar Toolbar LOG OFF Handout designed by HJS Add New Contact Create New Item Dropdown Contacts Contacts Viewing Options Dropdown Navigation Arrows Shortcuts Button Bar Folder List Contacts Management Options and Address Book

20 Outlook Web Access: Creating a Contact 1. Click the Add New Contact button from the Contacts Handout designed by HJS OR select Contact from the Create New Item Dropdown in other areas of Web Outlook 2. Window will open to the General tab. Select appropriate title from dropdown boxes and enter information into fields.

21 Outlook Web Access: Creating a Contact Handout designed by HJS 3. Details tab allows you to enter additional information. 4. Save and Close

22 Outlook Web Access: ing or Locating a Contact 1. From the Contacts view, double-click the name of the chosen contact to open the window for that contact Handout designed by HJS 3. Click the Display Map button to go to the MSN Maps & Directions Website 2. Click the Send Mail to Contact button to open the window.

23 Outlook Web Access: Options Handout designed by HJS

24 Outlook Web Access: Options (cont.) Handout designed by HJS

25 Outlook Web Access: Options (cont.) Handout designed by HJS

26 Outlook Web Access: Folders and File Management 1. To make a new folder, select Folder from the Create New Item Dropdown 2. Enter a name for the folder, then select the type of items the folder will contain 4. Click OK button 3. Select the main mail folder or another folder to put the new folder into Handout designed by HJS

27 Outlook Web Access: Folders and File Management 5. The new folder will appear in your folder list AFTER you refresh/reload your browser window 6. Use the Move/Copy button to copy or move items into your new folder or another folder Handout designed by HJS NOTE: You can also drag and drop items into folders

28 When you are finished, don’t forget to Log Off! Handout designed by HJS Choose Log Off located at the right side of the Web Outlook toolbar.