© University of Reading October 2009 CentAUR Central Archive at the University of Reading Introduction for ‘early adopters’ Alison Sutton

Contents Overview Why we need CentAUR What to deposit - CentAUR’s content Copyright Submission process Help from early adopters Demonstration 2

Overview CentAUR - institutional research repository – MMP/SSE pilot project – 2008Working Group – 2009 Institutional Repository Steering Group – EPrints software – Campus machines/VPN Outputs added by Schools – November early adopters – January all University legacy data to be added by repository staff 3

Why we need CentAUR REF (Research Excellence Framework) – Collect outputs for assessment – Increase citations Central record for admin. and publications management – Web pages, reports, supersedes Ann. Pubs. List Fulfil grant conditions Raise University & researcher profile – Collaboration & recruitment 4

5 CentAUR’s content Metadata for all published research outputs (e.g. articles, books, reports, working papers, patents, datasets, exhibition, multi-media) – Bibliographic – Descriptive & links (e.g. Keywords, Abstract, Funders, URLs) Full text – Journal and conference proceedings: The accepted for publication, author final version after peer review (but NOT earlier versions) PDF & original format – Books and book sections: abstract &/or contents page but NOT full text – Reports & working papers – Non text items: abstract, or representative version

Publication & deposition Author writes paper Submits to journal Paper refereed Revised by author Author submits final version Published in journal Deposits in e-print repository From ‘Publication and Deposition in an Eprint repository’. Bill Hubbard, SHERPA project manager.

Copyright Clearing third party copyright Complying with publishers – Existing conditions RoMEO (journals) Agreement/licence – Obtaining permission One off agreement – Retaining rights Addendum Licence to publish Notice & Takedown Can full text be deposited? Where? Which version? What restrictions? 7

8 Submission (deposit) process Input basic metadata Add full text Agree to deposit licence Author’s Work Area Review (Editorial buffer) Live repository Verify, check, enhance Check copyright Made live to public internet Delay copyright check, lock access Check full version Add embargoes, set access Based on workflow in RSP Briefing paper: ‘Workflows’ Feb

Help from early adopters Deposit in CentAUR! – centaur.reading.ac.uk Keep in contact – x6376 – Processes – Policy – Copyright School or departmental contact for CentAUR Find out more – CSTD – 3 rd Nov. & 3 rd Dec – 9 Comments/queries = FAQS

Demonstration of CentAUR 10