1 Oracle Applications Release Upgrade Irfan Khan, Harmonic Inc. HRMS System Analyst/Developer Oracle Applications Release Upgrade Irfan Khan, Harmonic Inc. HRMS System Analyst/Developer

Oracle Upgrade

3 Company Profile Harmonic Inc., is a leading provider of innovative broadband solutions that enable network operators to provide a range of interactive and advanced digital services including high-speed Internet access, telephony, digital video, HDTV, video and audio streaming, and video-on-demand. Company Profile Harmonic Inc., is a leading provider of innovative broadband solutions that enable network operators to provide a range of interactive and advanced digital services including high-speed Internet access, telephony, digital video, HDTV, video and audio streaming, and video-on-demand.

Infrastructure Summary Upgraded Version to System Configuration  Sun Solaris 5.8  Sun Fire V1280 with 8 CPU’s, 1.2 Giga Hz. And 16 Gigs memory  2 Tera bytes Raw Disk

Team Size : Oracle Upgrade  Project Management - 1 Person  Order Management - 2 Persons  HR - 1 Person  Finance - 2 Persons  Projects - 1 Person  Manufacturing - 2 Persons  DBA- 2 Persons  System Administration- 1 Person  Total Team involved - 12

Project Timeline

Phases Defined  DBA started upgrade process on December 2004  Provides access to Developers by Mid December  Developer being testing the new box Ver  Phases: Demo Database, CRP1,CRP2,CRP3, UAT, Pre-production exercise and Final GO LIVE Production

CRP 1  User community gave top 10 Oracle standard reports to the upgrade team  Top 10 discover and custom reports  Upgrade team made the Vanilla Oracle application working  Upgrade team tested all reports provided by user community

CRP 2  Upgrade team started working on bugs discovered in top ten reports  Started working on custom programs

CRP 3 and UAT  Simultaneous phases.  User community started testing the applications on UAT instance  Upgrade team continued to resolve TARs, apply new patches and fix top ten report and customization problems

Testing Scripts  IT developed a complete set of testing scripts for its internal testing.  Users used it as a template to create their own testing scripts for user Acceptance Testing.

IT Testing Script example Testing Scenari o # DescriptionCategoryResults (Pass or Fail) Tested by and dateRe-Test validated by and date 1Enter Positions Information for Employee Standard Function PassJohn Doe – March 7, Enter Employee Information Standard Function PassJohn Doe– March 7, Enter Address/Contact/ Enter Standard Function PassJohn Doe– March 7, Enter PO/Supervisor/ Salary Element/ Salary Information Standard Function Fail Pass John Doe– March 7, 2005John Doe– March 15, 2005

Pre-Production Exercise  Two weeks before we went live, the upgrade team simulated a Go Live exercise.  The upgrade exercise took 60 hours to complete

Oracle Upgrade Go Live  DBA Started upgrade at 5:00PM on Friday (4/22)  24x7 round clock DBA Upgrade process (4/22-4/25)  Released to IT Apps at 7:00AM on Monday (4/25)  Released to Super users at 11:30AM on Monday (4/25)  Go live decision meeting took place around 2:00PM on Monday (4/25)  Complete upgrade and release to users at 8:00PM (4/25) Production Upgrade Time Line:

Success! Currently, we are live with Version of HR Module running Future Implementation Plans  Implement SSHR  Implement Manager SSHR

Oracle Upgrade Waiting for the calls …

Upgrade Highlights  No Issues encountered during training  No TARs!!! No BUGs!!!!  Human Resources upgrade lead the way  First to complete reports  First to document and test interfaces  First to be ready for Go-Live

HR Vision Statement  Fully integrated systems that provide a self service portal on the desktop for  regulatory and compliance tracking & monitoring  Upgrading and maintaining a skilled work force  employee & management communications  people, pay and position related processes  goal setting and tracking  reports

Current HR DatabaseBenefits Admin EE Self Service Mgmt Guidelines Employee Guideline Compliance Docs E-Comp Statement HR Communication Processes Excel & TPAs Enwisen BeneTrac Oracle Focal Ranking Evergreening Bonus Options & ESPP Training Staffing/Tracking Reports Sales Plan Admin Budgeting & Tracking Tax Reporting Billing Reports EE Self Service Interface to 11 external vendors Benefits billing Schwab ADP FSA ADP Payroll

Oracle Upgrade  After Upgrade Our DBA’s

Oracle Upgrade

Q & Q U E S T I O N S A N S W E R S