LSTA Digital Imaging Grants Presentation Projects Workshop September 13, 2002 Wendy Sistrunk Music Catalog Librarian University of Missouri—Kansas City ~ Workflow for cataloging/metadata creation

Metadata is commonly divided into three types: DESCRIPTIVE - that which describes the object, relating to what the object contains or is about ADMINISTRATIVE - that which indicates the who, what, where, how aspects associated with the object’s creation and preservation STRUCTURAL - that which relates to the formal set of associations within or among individual information objects, i.e., how a system functions

Structural metadata is embedded in the SADiE Workstation and in the way the MARC records are parsed in the online catalog (Innopac) SADiE PQ PRINTOUT Date: PQ Processed on SADiE v4 Sampling Rate 44.1kHz Output Resolution 16bps Input Resolution 16bps Source: Recorded: ADD Mastered by: SM Mode 2: Recorded by: SM Cat. No: File: c:\projects\War5B\War5B.edl Offsets used: 75 CD frames before the first track 12 CD frames before other tracks and indices 5 CD frames after track end 150 CD frames after the end of CD (All times printed in CD frames ‑ 75fps) Tno Ind Start Time PQ Duration CD Time PQ Time 1 Goldin40092May10_1942side :00: :00: :00: :00: :00: :08: :00: :00:09.48

Administrative Metadata embedded in the bibliographic record Data captured on May 3, 2002, as a.WAV file using a SADiE digital workstation, version 4.1. Grant funded in part through the Library Services and Technology Act, administered by the Missouri State Library, Secretary of State's Office. Presented by the UMKC University Libraries Department of Special Collections and the Marr Sound Archives, in partnership with the Truman Museum & Library. Provenance: Arthur B. Church. Originally issued as a 16-inch instantaneous-cut disc. Title supplied by Special Collections staff. Broadcast date: Sept. 4, System requirements: RealAudio Basic Player; Internet Explorer or Netscape version 4.0; Macromedia Flash player, version 6.0; sound card. Mode of access: Internet.

MARC Tags (008) Fixed fields 02xReference number (ISBN, ISSN, manufacturer’s no.) 041 Language code 1xx Main entry (author, composer, corporate name) 24x Title 260 Publication info. 300 Physical description 4xx Series 5xx Notes (general, summaries, contents, access, etc.) 6xx Subjects 7xx Added entries (additional authors, titles, relational works) 856 Electronic location and access

Dublin Core Metadata Elements Identifier Language Creator Title Publisher Date Source Format Description Contributor Subject Rights Relation

After the digitization process, the Catalog Librarian creates the descriptive metadata for the original item (disc), cataloging it directly into the OCLC Online Computer Library Catalog national database (Passport).

Example of record in Passport

Example of record in Worldcat

This descriptive metadata record (bibliographic record) is then exported into the local database, MERLIN, where it is also directly accessible to any MOBIUS library within Missouri.

Example of record in MOBIUS

The OCLC / MERLIN bibliographic record numbers are ed to the Special Collections student assistant. A Dublin Core template has been set up in OCLC’s Connexion database to describe the digitized version of the original objects.

Dublin Core template in Connexion

Cutting and pasting from the original record in MERLIN, the student assistant adds information and access points specific to the item (such as listing of contents).

The Dublin Core “save numbers” describing the digitized version are e- mailed back to the Catalog Librarian, who reviews the metadata record in Connexion.

The Catalog Librarian “crosswalks” the record from Dublin Core to MARC, corrects any anomalies, and adds authoritative access points (such as Library of Congress Subject Headings and names from the OCLC Name Authority File)

Dublin Core crosswalked to MARC template

The record is updated into the OCLC database (Worldcat). The OCLC record is then exported into MERLIN.

Example of record in MERLIN

The OCLC / MERLIN bibliographic record numbers are given to the Library Assistant in the Cataloging Department, who adds the URLs for the corresponding.RAM sound files into the MERLIN bibliographic records.

.RAM sound files added in MERLIN

Example of record in MERLIN