Education Database Revisions Anna Delaney Chief Administrative Officer, Academic Programs Office

2 Individual Candidate Responsibilities  The reappointment and/or appointment candidate will be responsible for writing the first draft of the education officer report.  The reappointment and/or appointment candidate will be responsible for documenting his or her teaching contributions every year, including collecting of evaluation data if not included in HAMSTER report.  The reappointment and/or appointment candidate will be responsible for writing a personal statement on the focus, strengths and accomplishments of his/her teaching contributions.

3 EDUCATIONAL DATABASE  Section 1 – CV  Section 2 – Personal statement on teaching focus, strengths and accomplishments  Section 3 – Teaching activities  Section 4 – Administrative teaching activities  Section 5A – Names, addresses and s for former trainees  Section 5B – Evaluation Data  Section 6A – Education Officer Report  Section 6B – Graduate Group Chair Letter  Section 6C – Other peers letters The is the revised EDB that will be in effect for promotions starting in 2008

4 Section 1 Please provide a copy of the candidate’s curriculum vitae. EDUCATIONAL DATABASE

5 Section 2 Please provide a personal statement from the candidate outlining his/her teaching focus, strengths and accomplishments. It should include significant contributions such as innovative teaching materials created by the candidate. The statement can be no longer than ONE page. EDUCATIONAL DATABASE

6 Section 3 List all teaching activities in which the candidate has participated during the past three years. The activities should be organized by year and by type. For each course or other teaching activity, provide details about the frequency of teaching and the hours of contact with student (s). The template for section 3 will contain discreet subsections for undergraduate medical education didactic teaching, graduate medical education didactic teaching, clinical teaching, mentoring and/or research training, and continuing medical education. Example for Undergraduate Medical Education Didactic Teaching (lectures, small group discussions, labs) : EDUCATIONAL DATABASE DateTeaching TypeTitleLocationType of Student FrequencyTotal Hours of Contact Number of Students May 2005 LectureOvarian Cancer Penn MedFirst Year students Once1150 May 2005 Small GroupOvarian Cancer cases Penn MedFirst year students Once220 Sept 2006 WorkshopNew Research in clinical genetics Penn MedGraduate Students Once115

7 Section 4 Provide information on the administrative teaching activities for the past three years. The template for section 4 will have discreet areas for administrative efforts, thesis committees and other educational activities. Example for Administrative Efforts (Course Director, Selection Committees, Education Officer) : EDUCATIONAL DATABASE DatePosition/TitleOrganizatio n or Group LocationChair (Y/N)FrequencyTotal Hours of Commitment May 2006 Course Director, Reproduction Course in Module 2 Curriculum 2000Penn MedN Once per year120 5/03/05 Committee Member Residency Selection CommitteePenn MedNBi-Monthly25 12/13/05Interviewer SOM Admissions CommitteePenn MedNWeekly10

8 Section 5A NameStreet AddressCity, State, Zip /PhoneIndividual Small Group Course Title Mary Smith 222 Elm StreetPhiladelphi a, PA Individual Joe West111 Sixth AvenueNew York, NY Small Group Jane Doe321 Highway RoadGreenville, NC Individual Please provide names, addresses, and of up to 10 individuals (medical students, graduate students, house-staff, physicians in continuing medical education, nurses, other health care professionals, etc.) whom the candidate has taught, particularly during the past 3 years, indicating whether contact was on an individual basis or in a small group setting. The Subcommittee on Teaching Evaluation will solicit letters from all these individuals. NOTE: Once five letters have been collected, the dossier will be prepared for review. Example: EDUCATIONAL DATABASE

9 Section 5B Please provide evaluation data of the candidate's teaching performance, including quantitative ratings. Evaluation data for undergraduate medical education and graduate medical education teaching will be found in the individual candidate’s HAMSTER report. It is up to the candidate to collect and maintain evaluation data for BGS and CME activities. This data should be referred to in the Education Officer report. EDUCATIONAL DATABASE

10 Section 6A Please provide the education officer report which evaluates the candidate's teaching performance. This report should provide a detailed summary of the faculty teaching activities, including the degree of participation and a performance evaluation for each activity. As noted earlier, this report should also refer to the evaluation data from Section 5B. Please note – if there are outlier data in Section 5B, it must be explained in this report. EDUCATIONAL DATABASE

11 Section 6C Other peers. If appropriate, evaluations of teaching performance maybe submitted from other peers who have had an opportunity to observe the candidate teach. The Subcommittee will not solicit these letters, they will need to be provided by the candidate. If applicable, please provide a letter from the chair of the graduate group with which the candidate is primarily affiliated, describing the candidate's participation in graduate student training. This primarily applies to basic scientists. Section 6B EDUCATIONAL DATABASE

12 EDUCATIONAL DATABASE Deadlines Promotion from Promotion toEffective YearDue Date AssistantAssociateJuly 2009May 14, 2008 AssociateFullJuly 2009December 14, 2007 AssociateFullJuly 2010December 19, 2008

13 Teaching Awards The Academic Programs manages the process for the following awards:  The Christian R. and Mary F. Lindback Award for Distinguished Teaching*  Provost’s Award for Distinguished Teaching*  The Leonard Berwick Memorial Teaching Award  The Robert Dunning Dripps Memorial Award for Excellence in Graduate Medical Education  Blockley-Osler Award  Dean's Award for Excellence in Basic Science Teaching  Dean's Award for Excellence in Clinical Teaching (at an Affiliated Hospital*)  Dean's Award for Excellence in Graduate Student Training  Dean’s Award for Excellence in Medical Student Teaching by an Allied Health Professional  The Scott Mackler Award for Excellence in Substance Abuse Teaching *The recipients of the Lindback and Provost’s Awards are selected by the Lindback Committee on Distinguished Teaching.

14 Teaching Awards Departmental Data - Number of nominations from 2004-Present Anesthesia5 Biochemistry1 Biostatistics and Epi.9 Cell and Developmental Biology3 Dermatology1 Emergency Medicine2 Family Medicine1 Medicine32 Neurology9 Neuroscience0 Neurosurgery1 Obstetrics and Gynecology1 Ophthalmology3 Orthopedic Surgery1 Otorhinolaryngology1 Pathology6 Pediatrics31 Pharmacology0 Psychiatry15 Radiology2 Urology0

15 Teaching Awards Deadlines  Nomination Forms – typically due mid July to Kelli Wilson  Dossier – TWO copies typically due by end of November  Award Decisions – with the exception of the Lindback and Provost awards, the committee meets to vote on award winners in January  Lindback and Provost – these awards are voted on in February by a subcommittee of the Vice Provost’s Office  Awardees are notified in March/April and are invited to graduation Please try to submit potential candidates! We Know there are good teachers out there!