1 Revenue Management Program Central Payroll Activity May 2007

2 Central Payroll Activity Goals  With the implementation of RMP the CSU has transferred all of its operations to State University Trust. –Through the Central Payroll Activity (CPA) program, funds from the general fund appropriation will be transferred on a monthly basis to cover payroll –Using this vehicle the CSU will completely expend its annual general fund appropriation prior to June of each year

3 Central Payroll Activity Goals  Total payroll for the general fund is greater than the GF appropriation for the CSU –However, for a few campuses their general fund payroll is less than their general fund appropriation  Campuses whose payroll is less than their general fund appropriation will have their remaining general fund appropriation transferred to other campuses whose costs will be used to expend it fully –For each general fund appropriation transferred between campuses to cover payroll, an equal amount will be transferred back in cash via a Cash Posting Order (CPO)

4 The CPA Process  The CPA Process: –The CO will submit a monthly estimated Central Payroll PFA. –Amount transferred to campus 0948 accounts is based on average SCO payroll activity.  If these amounts need to be adjusted please notify CMO at

5  Notice of CPA amounts and accounting instructions are distributed by AD NOAT. –Upon receipt of transaction each campus will record:  Debit Fund Balance Clearing  Credit RMP Expenditure Offset

6  Transfer in from General Fund – (690003) –Equal to state support –Will NOT equal the total expended from SCO Fund 0001 – General Fund if the CO transferred funds from or to your campus in order to facilitate the depletion of the general fund via the CPA

7 Reconciling Payroll Activity These amounts will not necessarily or have to equal

8 What will happen when campus allocation is fully expended…  Total General Fund Appropriation will be fully expended by payroll. To accomplish this for all campuses: –Supplemental Allocation Order will be distributed –For each general fund appropriation transferred, an equal amount will be transferred back in cash via a Cash Posting Order (CPO)  RMP Expenditure Offset DR  Investments – Other CR –The CO will process a PFA to transfer General Fund estimate payroll to campus  Fund Balance Clearing DR  RMP Expenditure Offset CR

9 General Fund is Less than Campus Payroll

10 General Fund is Granter than Campus Payroll