Microsoft Office 2003 Illustrated Brief Document Enhancing a

2Enhancing a Document  Change font type and size  Change font color, style, and effects  Change alignment and line spacing  Change margin settings  Set tabs Objectives

3Enhancing a Document Objectives  Set indents  Add bulleted and numbered lists  Apply and modify styles

4Enhancing a Document Changing Font Type and Size  What is a font? –A font is a set of characters in a particular design –Fonts are measured in points A point is 1/72 of an inchA point is 1/72 of an inch

5Enhancing a Document Changing Font Type and Size  Use the Font list arrow to change the font type of selected text  Use the Font Size list arrow to change the font size of selected text Font list arrow Font Size list arrow

6Enhancing a Document Changing Font Type and Size (cont’d)  Font type, size, and style samples:

7Enhancing a Document Changing Font Type and Size (cont’d)  Tips for changing font type and size –To change the font type or size, you must first select the text –Any formatting changes you make will only be applied to text that is selected

8Enhancing a Document Changing Font Color, Style, and Effects  You can enhance the look of text by applying a font style to selected text –Bold –Underline –Italic Bold button Italic button Underline button Formatting toolbar

9Enhancing a Document Changing Font Color, Style, and Effects (cont’d)  You can also make words stand out by changing their color –Select text, click the Font Color list arrow, then click the color you want Font Color list arrow

10Enhancing a Document Changing Font Color, Style and Effects (cont’d)  You can draw attention to certain words by applying font effects, which are special enhancements such as

11Enhancing a Document Changing Font Color, Style, and Effects (cont’d)  Use the Font dialog box to change font type, size, style and to apply font effects

12Enhancing a Document Changing Alignment and Line Spacing  The margin is the amount of space between the edge of the page and the document text Left margin

13Enhancing a Document Changing Alignment and Line Spacing (cont’d)  You can change the alignment, or position of text within a document’s margins, using the alignment buttons Center button Align Left button Align Right button Justify button

14Enhancing a Document Changing Alignment and Line Spacing (cont’d)  Use the Line Spacing list arrow to adjust the amount of spacing between lines Line Spacing list arrow

15Enhancing a Document Changing Alignment and Line Spacing (cont’d)  Using the Paragraph dialog box Set line spacing Set spacing before and after paragraphs Set alignment

16Enhancing a Document Changing Margin Settings (cont’d)  By default, Word sets margins at –1” from the top and bottom of the page –1.25” from the left and right sides of the page

17Enhancing a Document Changing Margin Settings (cont’d)  Use the Margins tab of the Page Setup dialog box to change margins Margin settings Margins tab

18Enhancing a Document Changing Margin Settings (cont’d)  You must switch to Print Preview or Print Layout view to see margins on the page –You cannot see margins in Normal view

19Enhancing a Document Setting Tabs  A tab is a set position where text following a tab character aligns –Pressing [Tab] insert a tab character, which appears as a right-facing arrow Tab character

20Enhancing a Document Setting Tabs (cont’d)  By default Word sets tab stops every ½ inch –A tab stop is a location the insertion point moves to when you press [Tab] –Default tab stops are marked as small black slashes in the bar below the ruler Default tab stops

21Enhancing a Document Setting Tabs (cont’d)  Use the ruler to set new tab stops –Click anywhere on the ruler to set a tab –New tab stops that you add are left- aligned and appear on the ruler New tab stop Selected tabbed text aligns at new tab stop

22Enhancing a Document Setting Tabs (cont’d)  Tips on setting tabs –Make sure you select the text you want to tab before you set a new tab stop –When you add a new tab stop, the default tab stops to the left of the new tab stop are removed

23Enhancing a Document Setting Indents  An indent is a set amount of space between the edge of paragraph and the right or left margin First line of paragraph is indented

24Enhancing a Document Setting Indents (cont’d)  Different kinds of indents –First line indent: indents first line of a paragraph –Left indent: indents whole paragraph on left side by set amount –Right indent: indents whole paragraph on right side by set amount –Hanging indent: aligns the text below the first line of paragraph text by a set amount

25Enhancing a Document Setting Indents (cont’d)  To set an indent, drag the appropriate indent marker on the ruler to the location you want it  Use ScreenTips to make sure you are dragging the appropriate marker

26Enhancing a Document Setting Indents (cont’d)  Ruler with left indent marker  Ruler with hanging indent marker Hanging indent marker Left indent marker

27Enhancing a Document Setting Indents (cont’d)  Use these indent markers on the ruler to set indents

28Enhancing a Document Adding Bulleted and Numbered Lists  You can organize paragraphs into bulleted or numbered lists –A bullet is a small graphic such as a dot that identifies an item in a list Bullet

29Enhancing a Document Adding Bulleted and Numbered Lists (cont’d)  Use the Numbering button to create a numbered list out of selected text  Use the Bullets button to create a bulleted list out of selected text Numbering button Bullets button

30Enhancing a Document Adding Bulleted and Numbered Lists (cont’d)  To change bullet or numbering style, use the Bullets and Numbering dialog box Click to view different bullet styles

31Enhancing a Document Applying and Modifying Styles  A style is a set of predefined formatting characteristics for characters or paragraphs –Every new Word document has built-in styles such as the Normal style for paragraph text and the Heading 1 style for headings –You can use styles to format your documents

32Enhancing a Document Applying and Modifying Styles (cont’d)  Benefits of using styles to format a document –Styles can save a huge amount of time –Styles can ensure that your document is formatted consistently –When you change a style, any text with that style applied is automatically updated

33Enhancing a Document Applying and Modifying Styles (cont’d)  View all available styles in the Styles and Formatting task pane Built-in styles appear with formatting

34Enhancing a Document Applying and Modifying Styles (cont’d)  To apply a style to a paragraph: 1.Click anywhere in the paragraph 2.Click the style you want in the Styles and Formatting Task pane Heading 1 style applied to paragraph

35Enhancing a Document Applying and Modifying Styles (cont’d)  Use the Modify Style dialog box to change a style

36Enhancing a Document Summary  You can enhance a document by choosing fonts, colors, styles, and effects to make text stand out  You can change alignment, line spacing, and margins using toolbar buttons and the Page Setup dialog box

37Enhancing a Document Summary (cont’d)  You can organize text using tabs, indents, and bulleted and numbered lists  Use styles to save time and ensure that your documents are formatted consistently