with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Access 2010 Chapter 6 Customizing Forms and Reports

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall2 Objectives Create a form in Design view Change and add controls Format a form Make a form user friendly

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall3 Objectives Create a report based on a query using a wizard Create a report in Design view Add controls to a report Group, sort, and total records in Design view

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall4 Create a Form in Design View Can create a form using –Form tool –Form Wizard Need greater control creating form –Use Design view to create form

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall5 Create a Form in Design View Property Sheet associated to each object –Objects include Form itself Each object on a form Used to enhance associated object

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall6 Create a Form in Design View Properties determine object characteristics –Appearance, structure, behavior Property Sheet displays properties –Left column displays property names –Right column displays property settings

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall7 Create a Form in Design View Property sheet in Design view

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall8 Create a Form in Design View Select form or report data source –Use Record Source property Add fields to Design view grid –Able to add one field or multiple fields

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall9 Create a Form in Design View One section automatically added to Design view form –Detail section Can add form sections as required –Header section –Footer section

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall10 Change and Add Controls A control is a form or report object –Based on table or query information –Enables viewing and manipulation of table or query information Design view vs. Layout view –More controls available in Design view

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall11 Change and Add Controls Examples of controls –Combo box control, which enables Selection from list Entry of values –List box control, which enables Selection from list No entry of values

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall12 Change and Add Controls Examples of controls –Image control, which enables Insertion of image to form or report –Button control, which enables Adding command button to form or report Performing an action when clicked

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall13 Change and Add Controls Property sheet for Image Control

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall14 Format a Form Several methods available to modify form appearance –Through buttons on Ribbon –By changing property settings on Property Sheet Can change property settings for each form section

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall15 Format a Form Examples of modifying form appearance –Adding background color –Adding background picture –Modifying control borders

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall16 Format a Form Form background color property settings –Can be changed for each form section –Modified in Design or Layout view –Cannot be set for entire form Can also change background color property settings for form controls

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall17 Format a Form Form Selector in Design view

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall18 Format a Form Adding of form background picture –Use Form selector to select entire form Box located in upper left corner of form –Change form’s Picture property Picture alignment property Picture size mode property

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall19 Format a Form Picture property –Permits insertion of picture in form Picture Alignment property –Determines placement of background picture Picture Size Mode property –Determines picture size

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall20 Format a Form Inserting picture on the Property Sheet on the Format tab

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall21 Make a Form User Friendly User friendly form options –Instructions that display on status bar as data entered –Custom ControlTips display as mouse pauses over control –Changing of tab order controlling sequence of field selection

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall22 Make a Form User Friendly Table Property Update Options button –Displays in Design view Description box of field Update propagates, or disseminates, to form

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall23 Make a Form User Friendly Status Bar Text property –Enables addition of descriptive text for a control –Displays on status bar

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall24 Make a Form User Friendly ControlTip Text property –Permits message entry for control mouse rollovers

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall25 Make a Form User Friendly Tab order determines order fields selected –Focus of form changes control to control To change tab order –Click Design tab –Click Tab Order button in Tools group –Use displayed dialog box

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall26 Create a Report Based on a Query Using a Wizard Report Wizard efficient way to create report –Once created, appearance can be changed: In Design view In Layout view

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall27 Create a Report Based on a Query Using a Wizard Themes simplify professional- looking object creation Themes provide consistent database formatting Themes include colors and fonts

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall28 Create a Report in Design View Various ways to create a report –Report tool –Blank Report tool –Report Wizard Then, modify as required in Design view

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall29 Create a Report in Design View Create report using Design view when –Other options do not meet needs –Need more control Three default sections exist in reports created in Design view

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall30 Create a Report in Design View Default report sections –Page Header section –Detail section –Page Footer section Additional report sections available –Report Header section –Report Footer section

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall31 Create a Report in Design View Report sections in Design view

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall32 Add Controls to a Report Reports NOT used to manipulate data and contain fewer controls Report controls available include –Labels –Text boxes –Images –Hyperlinks –Calculated controls

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall33 Add Controls to a Report Textbox controls may include –Expressions: Start with = sign –Text enclosed in double quotes –Concatenations: Joining of strings with & –Strings: Series of characters Line control enables insertion of line on form or report

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall34 Add Controls to a Report Label button on the Design tab in the Controls group

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall35 Group, Sort, and Total Records in Design View Easier to group or sort through Report Wizard Can perform grouping in Design view –Calculated controls often added to reports –Display summary information with grouped records

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall36 Group, Sort, and Total Records in Design View

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall37 Group, Sort, and Total Records in Design View Aggregate functions used to create calculated controls –Aggregates group and perform calculations –Can be performed on multiple fields Calculated controls include –= sign –Aggregate function –Field names in square brackets

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall38 Group, Sort, and Total Records in Design View Add a group button in the Group, Sort, and Total pane

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall39 Covered Objectives Create a form in Design view Change and add controls Format a form Make a form user friendly

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall40 Covered Objectives Create a report based on a query using a wizard Create a report in Design view Add controls to a report Group, sort, and total records in Design view

with Microsoft Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall41 41 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2011 Pearson Education, Inc. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall