Mission-Based Management May 2008 Electronic CV System Users Group

7/16/ University of Utah Health Sciences Center How Data is Given u , Word Document, Verbal Conversation, Notes on Paper u Calendar time to sit down with faculty to get information or verify information already given This can present a good time to communicate what would be a good way for both of you to exchange new information as well u Track Changes Turn on Track changes from a Word document This will physically show additions, changes or information deleted from the CV. Meet with faculty

7/16/ University of Utah Health Sciences Center What Questions to Ask the Faculty? Some information is a “must-have”: u What is the deadline for these updates? R or C? u Where does the entry belong on the CV? u How should it be worded on the CV? u What are the dates? (start date is always required) u What was the faculty member’s role? AKA What did they do? Other information may be wanted: u What other specifics should be included? For example- award amounts for funding u Is this a recurring event that could just be one entry? u Have any activities recently ended? u Are there any sections of the CV that have been neglected? u Are there others involved in this project?

7/16/ University of Utah Health Sciences Center How Frequently Should CV Communications Occur? u Quarterly: When you receive the quarterly update information, go to your faculty with questions: Do you have new: –Publications –Presentations –Grants –Service –Teaching –CV Last Updated Date: CV Post Mark u Monthly: What areas would you want to talk about monthly? u Customize To Your Faculty Member’s Activity and Availability

7/16/ University of Utah Health Sciences Center It Takes Two... to Successfully Keep a CV Updated u Why is frequent communication important? It can save time and avoid last minute problems down the road. Remind Faculty – while information is fresh on their mind Remembering the information now rather than digging for it later Together - Customize CV entries with your faculty member Service Rates: First-Class Mail Rates Priority Mail Rates Express Mail Rates Parcel Post Rates Bound Printed Matter Rates Media Mail Rates

7/16/ University of Utah Health Sciences Center Power Words u Review Format u Dr. Betz u Biosketch & CV can be pulled from one place u Efficiency: staff time – review once, enter once, (don’t have to go line by line every time) u RPT Purposes: Retention, Promotion, & Tenure Faculty Administration Office

7/16/ University of Utah Health Sciences Center How to Determine What to Enter u Faculty can enter anything that is professionally relevant into the system. u But Faculty Admin decides what categories show on the CV. This can help faculty know what FacAdmin views as most important.

7/16/ University of Utah Health Sciences Center Upcoming CV Users Group Meetings DateTimeLocation Thursday, Jan. 102:00-3:00pmHSEB 1007 Thursday, Feb. 142:00-3:00pmHSEB 1007 Thursday, Mar 132:00-3:00pmHSEB 1007 Thursday, Apr 102:00-3:00pm1C309 SOM Thursday, May 82:00-3:00pm1C309 SOM Thursday, Jun 122:00-3:00pm1C309 SOM Thursday, Jul 102:00-3:00pm1C309 SOM Thursday, Aug 142:00-3:00pm1C309 SOM Thursday, Sept 112:00-3:00pm1C309 SOM Thursday, Oct 92:00-3:00pm1C309 SOM Thursday, Nov 132:00-3:00pm1C309 SOM Thursday, Dec 112:00-3:00pm1C309 SOM