07/18/ Product Strategy for UM Enterprise Systems Update Michigan Administrative Information Services (MAIS) March 2009

2 07/18/2008 Refresher on MAIS Product Strategy MAIS Product Strategy is a formalized process to: Identify potential enhancements, expansions and improvements to MAIS products & services Align potential MAIS product enhancements with UM internal/external strategic planning, influences, goals, and opportunities Repeat until next upgrade: Iterative solicitation and validation of projects & priorities with stakeholders Iterative review and adjustment of project priorities with Student Administration Advisory Group and HRMS Process Improvement Advisory Group

3 07/18/2008 Product Strategy Timeline New potential projects identified – ONGOING Student Administration Advisory Group and HRMS Process Improvement Advisory Group finalize project recommendations – DONE HRMS Status (Laurita Thomas, Laura Patterson, Greg Tewksbury) finalizes priorities - DONE Review current project list and priorities with Unit Liaisons Finalized, prioritized project lists due in April Recommendations sent to MAIS Advisory Group Use as input to budget modeling and FY10 goal setting

4 07/18/2008 Strategic Objectives: Protect information assets and privacy Promote green solutions Reduce administrative tasks for faculty & staff Enable faculty and staff to maximize our resources Enable efficient business processes Increase faculty and staff excellence Enhance academic units’ ability to connect with individual students UHR Strategic Plan & Payroll/UMHS/Unit Strategic Goals

5 07/18/2008 Impacts: Savings Competitiveness Satisfaction / Service Business Intelligence / Talent Management Compliance Efficiency

6 7/16/2015 ProjectQuick look at impacts Yearly Plan Design Changes Internal Mandate for 1/1/2010 Enables Benefits Office to make changes for next Open Enrollment MAIS Benefits team will have minimal additional capacity during this time eVerify Compliance with federal mandate by Fall 2010 All existing employees will need to re-verify Phase 2 I9 Submission For Campus and Health System non-eMploy new hires Ability for unit to utilize automated I-9 processes to reduce errors and eliminate paper forms and scanning Key Projects (In Progress / Top Priority):

7 7/16/2015 ProjectQuick look at impacts eRecruit Will replace eMploy system, which is being discontinued Summer of 2010 due to vendor (Kronos) support ending Fully integrated with PeopleSoft HRMS (MPathways) DBE Decentralization Targeted for FY10 Will replace current paper process with online process Gateway Replacement (Portal) Soft Rollout for Spring 2009 Will Provide alternative way to navigate within Wolverine Access Key Projects (In Progress / Top Priority):

8 7/16/2015 ProjectQuick look at impact to your unit ePerformance Ability to automate performance evaluations Fully integrated with PeopleSoft HRMS (MPathways) Supports talent management initiatives Piloting only with interested units with solid business processes (not mandatory) Reduce exposure to SSN and Birthdate data Compliance with legal and policy obligations Data may be masked or unavailable in DW or other systems where not necessary Automating Submittal Form processing with Workflow Eliminates paper processing for units and duplicate data entry for HR transactions Key Projects (Potential):

9 07/18/2008 Resources Refer to the March 2008 Product Strategy presentation for details on the process: 08.html 08.html Refer to Groups and Communications on MAIS website for list of advisory groups and members: Refer to Scorecards on MAIS website – UL InfoCenter:

10 07/18/08 Who to contact: Darcy Turner HRMS Product Managers Human Resources: Judy Aldrich Campus Community: Liz Salley Payroll / Time & Labor: Scot Yoas Benefits: Amy Lawrence