UNITED NATIONS MISSION IN SUDAN (UNMIS) UN Business Seminar in Cairo, Egypt 2 – 3 June 2008 Presented by: Pornchai Kanjanakantorn (PK) Chief, Regional Procurement Office UNMIS, Juba, Sudan On behalf of: Ms. Barbara Klopp Chief Procurement Officer UNMIS, Khartoum, Sudan Introduction

UNITED NATIONS MISSION IN SUDAN (UNMIS) United Nations Mission in Sudan UNMIS New HQ Compound West of Kenana Sugar Company HQ Obeid Khatim Street Riyad, Khartoum, Sudan Fax Ms. Barbara Klopp Chief Procurement Officer Tel Mr. Pornchai Kanjanakantorn Chief, Regional Procurement Office in Juba Tel Contact

UNMIS Mandate and Strength On 24 March 2005, UNMIS was established by the UN Security Council to support implementation of the Comprehensive Peace Agreement (CPA) in Sudan. Current Strength: 8,721 troops, 586 military observers and 631 police, supported by 763 international + 2,356 local civilian personnel, and 252 UN Volunteers. UNITED NATIONS MISSION IN SUDAN (UNMIS)

Core Requirements Essential Goods and Services, by their nature lend themselves to local procurement and are NOT available from HQ contracts. Building materials, refurbishment services, and engineering services Waste disposal services Landscaping, gardening, janitorial and cleaning services Laundry/dry cleaning services and related supplies Local telecommunications services Potable water, to include plumbing materials, water pumps, water drilling services, water testing and treatment Catering and cooking services Local maintenance contracts, to include vehicle repair, testing and repair services for all facilities, machinery and equipment UNITED NATIONS MISSION IN SUDAN (UNMIS)

Core Requirements (Cont’d) Local customs clearance, freight forwarding services, ground handling services and aviation support services Printing and design services Stationery supplies Medical and paramedical services Local travel services Fire-fighting and related services Petrol, oil and lubricants UNITED NATIONS MISSION IN SUDAN (UNMIS)

Special Requirements Goods and Services, by their nature lend themselves to centralized procurement, for reasons of standardization, economies of scale, global multi-year master agreements. Chartering of aircraft International sea freight All types of vehicles Pharmaceutical products Satellite imaging/aerial photography Satellite transponder capacity Medical equipment Plants Boats UNITED NATIONS MISSION IN SUDAN (UNMIS)

Special Requirements (Cont’d) Generators Prefabricated structures Rations ICT hardware and software NOTE Procurement of ‘Special Requirements’ is handled by the UN Procurement Division in New York, U.S.A. UNITED NATIONS MISSION IN SUDAN (UNMIS)

Methods of Solicitation There are three (3) types of solicitation documents currently in use by the UN: Request for Quotation (RFQ) – Up to USD 30,000. For procurement of simple, uncomplicated goods of standard and firm specifications. Method of Response: OPEN QUOTATION Invitation to Bid (ITB) – In excess of USD 30,000. For procurement of goods and services of standard and firm specifications (very clearly defined or continuously used deliverables). Method of Response: SEALED BID UNITED NATIONS MISSION IN SUDAN (UNMIS)

Methods of Solicitation (Cont’d) Request for Proposal (RFP) – In excess of USD 30,000. For procurement of goods and services that cannot be quantitatively or qualitatively expressed in sufficient detail, to allow the use of ITB. Method of Response: Separately sealed “Technical Proposal” and “Financial Proposal” Evaluation: Financial Proposals are kept intact until the completion of evaluation for all compliant Technical Proposals. UNITED NATIONS MISSION IN SUDAN (UNMIS)

Responses to Solicitation It is utmost important to note of the following: All responses to ITB and RFP must be properly sealed, addressed and delivered to the Chairperson of the UNMIS Tenders Opening Committee. Alternatively, responses could be transmitted to the specific fax number indicated in the solicitation documents. Submission via is not acceptable. Only responses to RFQ could be sent directly to the UNMIS responsible Procurement Officer/Assistant at the contact address indicated in the solicitation documents. UNITED NATIONS MISSION IN SUDAN (UNMIS)

Responses to Solicitation (Cont’d) All responses to RFQ, ITB and RFP must be signed and dated by the vendor’s authorized representative. Ensure to attach all relevant documents and fully comply with the instructions given in the solicitation. Incomplete information/documentation may invalid the relevant bid/proposal and disqualify for further consideration. Advise UNMIS in writing, with reason, in case of inability to participate when invited. This is to keep your status active for future invitations. UNITED NATIONS MISSION IN SUDAN (UNMIS)

Vendor Registration UNMIS is still in the process of establishing on-line vendor registration. Meanwhile, all interested vendors are invited to address their requests to: Also, interested vendors are invited to visit the UN Global marketplace (UNGM) at and to register, where the information is shared by the UN Common System. Individual Vendor ID Number will be assigned, following completion of registration process. Keep UNMIS updated, in case of any change in contact information, bank details, or the goods/services previously offered. UNITED NATIONS MISSION IN SUDAN (UNMIS)

Vendor Registration (Cont’d) UNMIS requires copy of the following documents: The Vendor’s Business Registration Certificate Formal disclosure of parent companies, if any Most recently audited financial report Listing of minimum three (3) referenced clients for services rendered by the vendor during the past 12 months Recommendation/reference letters from the referenced clients Quality Assurance Certificates issued by international recognizable entities, if applicable Brochures/catalogues of the products and/or services offered. UNITED NATIONS MISSION IN SUDAN (UNMIS)

Business Opportunities For major requirements, UNMIS usually posts the Expression of Interest: In local newspapers (Sudan) On the UN Procurement Division’s website: Interested vendors are encouraged to visit the above- mentioned website where other UN Peace-keeping Missions also post the Expression of Interest for their requirements and relevant contact addresses. UNITED NATIONS MISSION IN SUDAN (UNMIS)

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