Where excellence and opportunity meet.™ From Classified Personnel to University Personnel: What it Means for UW-Oshkosh

Office of Human Resources  What is UPS?  Why do we need a new system?  What will be different?  What will remain the same?  Who will be affected?  How will changes be implemented?

Office of Human Resources What is UPS?  A personnel system effective July 1, 2015  Authorized by Wis. Stat. §  A combination of all UW employment governed by the Board of Regents  A historic opportunity to enhance and improve the way we manage our human resources

Office of Human Resources Legislative Intent of § , Wisconsin Statutes Titles Compensation Labor Relations Titles Compensation UW-Madison Balance of the UW System Office of State Employment Relations University of Wisconsin

Office of Human Resources What Will be Different?  Classified staff will be known as University staff  No OSER Governance – now UW System Governance  More Flexibility in Compensation  Open pay ranges  HR recommends salary based on market data  Temporary base adjustments  Base building and lump sum

Office of Human Resources What Will be Different? (continued)  Grievances  University staff in permanent status on 6/30/15 will keep right to WERC appeal  Terminations will have Board of Regents as last appeal  Workplace Expectations will be institution specific

Office of Human Resources What Will be Different? (continued)  Layoffs  Seniority not the driving factor  Layoff decisions by operational area- not classification specific  Changes to Benefits

Office of Human Resources Leave and Benefit Changes  Annual Leave (vacation) no longer wait 6 months  Leave (annual and sick) earned as project will transfer to any successive leave-eligible position  Exempt employees – report in ½ or whole day (100%)  If banking eligible, can bank current year’s and carryover vacation  No longer need to pay back Personal Holiday if leave in first 6 months  Vacation credits upon retirement or termination (not for cause) to extend time on payroll at the employer’s discretion  Catastrophic Leave – donate & receive from any leave-eligible staff

Office of Human Resources Recruitment Changes  No state exams  No transfers  New search and screen process

Office of Human Resources What Will be Different? (continued)  University staff will include only FLSA non- exempt positions over time  Classified FLSA exempt staff in permanent status on July 1 will have the option to remain University staff or voluntarily reassign to academic staff  FLSA exempt NOT eligible for overtime

Office of Human Resources What Will Remain the Same?  Hiring based on merits of the applicant – a civil service system  Adhere to inclusive and equal access to fair, merit-based recruitment and assessment processes based on job- related criteria  UW employees will remain state employees State group health insurance WRS & ETF

Office of Human Resources Who Will be Affected?  Current Classified staff will be directly affected  Academic staff will be affected if they supervise current classified employees  Will touch everyone in the University to a different degree

Office of Human Resources Voluntary Reassignment to AS  HR does assessment of exempt classified staff  Current exempt classified staff in “permanent” positions being identified  “Crosswalk” of proposed unclassified staff titles being identified for each exempt staff member  Will meet with VCs, Deans, and Directors across campus to share the positions in units

Office of Human Resources How Will Changes be Implemented? (continued)  HR will meet with staff members to go over their options and answer questions  HR will process transactions for those employees wanting to convert to academic staff titles

Office of Human Resources  QUESTIONS OR CONCERNS?