PROJECT CLOSEDOWN WORKSHOP Alex Findlay Programme Manager YH GDT 0303 444 4555

Slides:



Advertisements
Similar presentations
MONITORING OF SUBGRANTEES
Advertisements

EN Regional Policy - Finance & Budget EUROPEAN COMMISSION Annual Meeting with managing authorities of crossborder programmes Brussels - 25 Octobre 2011.
Planning and use of funding instruments
THE CERTIFYING AUTHORITY
Management and control systems Franck Sébert, DG Regional and Urban Policy, Head of Unit C1 SEVENTEENTH MEETING OF THE EXPERT GROUP ON.
Management verifications Franck Sébert European Commission DG Employment, Social Affairs and Equal Opportunities.
Annual meeting with the MA of the ETC programmes April 2013 Financial management Juan Lopez Lledo, Budget and Financial mangement, Unit REGIO.A.3.
European Union Cohesion Policy
Human Capital Investment Programme Disability Activation Project (DACT) WELCOME Support Workshop Thursday 7 th February
ERF and EIF Information Meeting Key Messages in Preparing an Application 5 th September 2013 F2 Rialto Dublin.
Contamination Cleanup Grant Program Implementation Workshop.
Single Audit Strategy LATVIA. Audit System The Audit Authority functions are carried out by the Internal Audit Department of the Ministry of.
ESIF Business Process and Simplification Nic Suggit Department of Communities and Local Government 24 April 2014.
Financial Management and Auditing First Level Controls 3 rd round operations Rostock, Elise Oukka.
ESPON 2013 Programme 3 rd Financial Managers Seminar Brussels 19 May 2010.
This work is part of EQUITY ACTION which has received funding from the European Union, in the framework of the Health Programme.
Audit of Public Procurement
PORTFOLIO COMMITTEE PRESENTATION: PROGRESS REPORT ON KEY CONTROLS (MOVING TOWARDS UNQUALIFIED REPORT) TO MONITOR AND EVALUATE RELIABILITY OF FINANCIAL.
Financial management Management and control systems Training for Programme Operators March 2012.
1 INTERREG IIIB “ATLANTIC AREA” Main points of community regulation 438/2001 financial management and control systems EUROPEAN COMMISSION SPAIN.
SEMINAR on the EEA Financial Mechanism THE EUROPEAN COMMISSION DIRECTORATE- GENERAL REGIONAL POLICY Brussels 13 June 2005 Control and Audit Nicholas Martyn.
1 Homologues Group Meeting Slovenia, October 2009 Republika SlovenijaEuropean Union Ljubljana, October 2009 System evaluation and sampling – first.
Financial reporting Elise Oukka, Head of Finance, FMO Riga.
Financial management and control
INTERREG IVA 2 Mers Seas Zeeën Crossborder Cooperation Programme Part-financed by the European Regional Development Fund (ERDF) Legal framework:
Overview of Finance and Reporting Equality for Women Measure October 2011.
Redevelopment Grant Program Implementation Workshop Spring 2010.
ESIF Technical Compliance Requirements May 2015 WORKSHOP Helen Joicey.
Fulfillment of conditions and contracting Līga Kalvāne Joint Technical Secretariat Lead Partner Seminar 15 October 2009, Siauliai.
Part-financed by the European Union What makes final financial reporting different from regular reporting? Rostislav Zatloukal Financial Manager, BSR INTERREG.
Programme Closure: key pointers for projects Alex Findlay GONW Head of Programme Management Objective 2.
GROW Partner Fair 18 January 2006 Workshop on Contracts and Finance GROW Secretariat Alison Partridge and Sally Kneeshaw – Contract Manager.
Introduction The following chapter will review: –Overview –Model assumptions –The Cost Proposal & Evaluation –Payments methodology –Financial Incentives/Disincentives.
Structural Funds Managing Authority – Ministry of Finance 1 Technical Assistance Ilze Aleksandroviča Head of Control and Development Division EU Funds.
1 Voluntary and Community Sector Review Voluntary & Community Sector Review Grants Strategy Working Party Participative Session 28 September 2006 Appendix.
Fair Go Rates System Dr Ron Ben-David Chairperson MAV Rate Capping Forum 26 November 2015.
CLOSURE OF THE EQUAL PROGRAMME - FINLAND Tommi Nordberg Warsaw EQUAL Baltic Sea Seminar.
Financial Management of Rural Development Programmes DG AGRI, October 2005.
Click to edit Master subtitle style 4/20/12 Annual Financial Statements 2011/12 Action plan Presentation to Portfolio Committee April 2012 Cape Town.
Scheme to Support National Organisations Application Guidance 19 th January, 2016 Pobal is a not-for-profit company that manages programmes on behalf of.
EN EUROPEAN COMMISSION Budgetary Control Committee of European Parliament Budgetary Control Committee of European Parliament Brian Gray DG BUDGET Workshop.
Technical Assistance Office TCP Projects 2005 Contractual and Financial Management Administrative and Financial Handbook Prepared by IA, 14/12/2001 SOCRATES.
EN DG Regional Policy & DG Employment, Social Affairs & Equal Opportunities EUROPEAN COMMISSION Luxembourg, May 2007 Management and control arrangements.
S&E and BMW Regional Operational Programmes 14 – 20 Training for Local Authorities involved in DUCGS projects, 21st April 2016 REPORTING, DATA COLLECTION.
© Shutterstock - olly Simplified Costs Options (SCOs) The audit point of view.
Ministry of Finance Compliance assessment of the management and control systems of the managing authorities under the Operational programmes. Conclusions.
Welcome. Contents: 1.Organization’s Policies & Procedure 2.Internal Controls 3.Manager’s Financial Role 4.Procurement Process 5.Monthly Financial Report.
EC-UNDP Workshop on Formulating and Implementing Electoral Assistance Projects in the Context of the EC-UNDP Partnership Reporting Pierre Harzé, Deputy.
Kolarctic ENPI CBC Programme Project implementation training session under the 1st Call for Proposals FINANCIAL ISSUES Joint Managing Authority.
York, North Yorkshire & East Riding Local Enterprise Partnership Bio-economy Growth Fund Application process September 2016.
Transnational training seminar for potential Lead Partners and Partners to INTEREGG IIIB-CADSES procedures for 3° call for proposal CADSES implementation.
Fair Go Rates System Dr Ron Ben-David Chairperson
Structural Funds Financial Management and Control, Romania
SOUTH BALTIC CROSS-BORDER CO-OPERATION PROGRAMME
2016 IPWEAvic Public Works Conference
Structural Funds Financial management and Control, Romania
Role & Responsibilities
Audit Requirements, Risk and Anti Fraud
Management Verifications & Sampling Methods
Kick-off meeting of the project UMBRELLA
Audit Requirements, Risk and Anti Fraud
Fair Go Rates System Dr Ron Ben-David Chairperson
Economic Development Department Annual Financial Statements 2011/12
MINISTRY OF ECONOMY AND FINANCE
Management Verifications & Sampling Methods
DSC ChMC CSS update 11th December 2018
ESF Committee ad’hoc group on the future of the ESF Debriefing from the focus group on proportionality (simplification) Brussels, 2 February 2010.
Select Committee on Finance (SCoF) National Treasury 10 October 2007
Contractual and Regulatory Framework
Presentation transcript:

PROJECT CLOSEDOWN WORKSHOP Alex Findlay Programme Manager YH GDT March 2015

Aim To give a programme level context on closure To provide an overview of the processes, timescales and responsibilities for closing ERDF projects

Introduction Programme Level  Current performance  Closure timelines Project Level  Preparing for closure  Project closure process  Post closure monitoring & reporting Feel free to ask questions anytime

Programme Level Current performance Key facts as at Feb 2015; Programme Value: £487m Commitment: 100.3% Funding remaining to declare: £98m No. live projects : 126 Outputs achieved to-date: 15,405 jobs created (207% of target) 2,103 businesses created (106%) 12,318 SMEs assisted (116%)

Programme Level Annual expenditure targets met year on year since the inception of the Programme Programme well positioned for orderly closure:  Most live projects have a final claim date of June 2015 or earlier  22 due to end in Q3  8 due to end in Q4 (including 4 FEIs)  Requests for time extensions to maximise investments in support of jobs and growth, provided no detriment to programme closure Scope to maintain full commitment (therefore maximise investment delivery)  Current Identified de-commitment £12.2m  Sufficient demand from live projects to absorb freed up resources

Programme Level While much has been achieved, there is still a lot left to do In 2015: Over 600 claims due in for processing March ECA 2014 audit report due Article 16 visit schedule – 20 projects in 2015 Article 13 (PAV) visit schedule – 61 projects in 2015 March IAS systems audit (overheads) June Final programme modifications (virement) June Annual Implementation Report 2014 sign off

Programme Level In 2016 & 2017: (End December final practical and financial completion date) End January 2016 – all final claims submitted for checking January 2016 – final A13 PAV sample selected February 2016 – payment of all final claims End February aggregate claims from YH GDTs to Certifying Authority April 2016 – final interim declarations to be made to Commission May 2016 – final A16 sample drawn November 2016 – all A13s and A16 actions & assoc irregs concluded February 2017 – all closure documents to Audit Authority to check March 2017 – final closure documents to EC

Project Level At project closure stage, assurances are needed on Delivery in line with FAL special conditions* and ERDF eligibility and compliance Achievement of targets as per the FAL Post delivery monitoring requirements

Project Level Preparing for project closure Activities take place throughout a project’s life:  during project development  throughout delivery  at final claim stage

Project Level Planning for closure during project development Preparing a business case for investment requires a forward look  Exit Strategy / Forward Plan  Document Retention  Evaluation Plan  Setting financial and practical completion dates

Project Level Closure as part of routine project delivery reviewing financial and non financial performance, responding to audit findings complying with FAL conditions and special conditions commissioning final evaluation (if required) gathering and reporting remaining outputs & results maintaining procurement and capital assets registers maintaining state Aid records.

Project Level Closing your project – financial & practical completion / final claim Projects will be viewed as completed when: Financial & practical completion dates have passed All checks have been satisfactorily done Final / retention claim is paid Final progress report is authorised Final claims within 20 working days of the end of the period If a project’s practical completion date is later than financial completion, a final progress only claim must be submitted to capture the outcomes Plus signed copies of the evaluation report (if available)

Project Level Closing your project – closure visit? High risk projects – Full Closure PAV visit including closure check undertaken Medium risk projects – ie those with outstanding procurement verifications / ongoing delivery issues. Partial PAV visit to cover procurement and a closure check Low risk projects – visit not needed, closure checks undertaken by correspondence We will notify project of which option will apply

Project Level Closing your project – the Final Claim Closure Report Standard report to help ensure, as per earlier slide.. Delivery in line with FAL special conditions* and ERDF eligibility and compliance Achievement of targets FAL Post delivery monitoring requirements We will complete a closure report on every project

Project Level Closing your project – the Final Claim Closure Report The report requires a check on any outstanding actions to be completed, and for clearing those before sign off. It covers.. Contract & audit Funding agreement / variation conditions A13 (PAV), A16 and any other audit issues Procurement register up to date on MCIS has the minimum procurement sample been tested

Project Level Closing your project – the Final Claim Closure Report Assets register up to date on MCIS Sample assets viewed & verified Details of any legal charge on assets GR is clear on its obligations for disposals / change in use Is any overage (excess profit) factored into the final claim payment calculation Change of ownership Publicity Has evidence of compliance been seen during the project’s delivery

Project Level Closing your project – the Final Claim Closure Report Final payment Match funding – confirmation of final m/f amount received Final payment calculation – budget reconciliation to enable possible absorption Irregularities – processed and recovered Outputs & results justification for any underperfromance Post financial closure monitoring & capacity to do so

Project Level Closing your project – the Final Claim Closure Report Post closure monitoring A55 revenue generation State aid Evaluation / final exit plan Document retention  Doc retention policy  Min Dec 2015 & consequences  Location & access  Contingency should organisation change – cease to exist  Any technological obsolescence issues We will send the project a formal completion letter when all checks are done