Encoded Archival Context – Challenges, Possibilities, and Future (EAC-CPF) August 13, 2014 Iris Lee AMNH Library Nick Krabbenhoeft AMNH Library, Coded Culture

CLIR HIDDEN COLLECTIONS PROJECT Describing AMNH’s Collections Expeditionary Field Work at the American Museum of Natural History Finding aids for archival collections Entity records for expeditions and personnel Shackelford, James B., “At nest of the even dozen dinosaur eggs, with George Olsen, who found them, at left, and Roy Chapman Andrews at right, Mongolia, 1925.”

CHALLENGE #1 Describing AMNH’s Collections

CHALLENGE #1 Connecting Collections Throughout Divisions What did they bring back? Specimens and artifacts Notes and sketches Diaries Journals Specimen books Photographs Recorded sound Moving images Archival records for Central Asiatic Expeditions were found in almost all of the divisions of Science Anthropology Paleontology Vertebrate Zoology Physical Science Research Library Shackelford, James B., “Roy Chapman Andrews watching William P. T. Hill map Urtyn Obo badlands, Mongolia, 1928.”

Encoded Archival Context – Corporate Bodies, Persons, Families (EAC-CPF) Reconnect collections Increase resource discovery Reuse biogHist notes across finding aids Reduce redundant work POSSIBILITY #1 EAC-CPF

SOLUTION #1 EAC-CPF EAC Anthro EAD Paleo EAD VZ EAD Physical Sciences EAD Library EAD

VZ EAD EAC SOLUTION #1 EAC-CPF linked to Finding Aid Photo credit: Shackelford, James B., “Roy Chapman Andrews looking through binoculars, Mongolia, 1928.” EAC

VZ EAD EAC SOLUTION #1 Leads to Resource Discovery Photo credit: Shackelford, James B., “Roy Chapman Andrews looking through binoculars, Mongolia, 1928.” EAC Anthro EAD Paleo EAD Physical Sciences EAD Library EAD

SOLUTION #1 Leads to Resource Discovery CREATOR: Shackleford, James B. DATE: 1925 Central Asiatic Exp. 1922, 1925, 1928 Shackleford Photo Collection EAD Shackleford EAC

SOLUTION #1 …and Provides Context Shackelford, James B., “Roy Chapman Andrews telling Merin, camel leader, how to get caravan down to camp at Shabarahk Usu from top of Flaming Cliffs, Mongolia, 1925.”

SOLUTION #1 EAC-CPF Documentation… early 2012 EAC-CPF and Linked Data Resources 2010 Draft EAC-CPF Tag Library Getty Linked Open Data Project LC Linked Data Service EAC-CPF Project Documentation Harvard-Yale Connect the Dots and-his-circle and-his-circle Tufts EAC-CPF Best Practice University of Virginia SNAC

CHALLENGE #2 Incorporating Linked Data

SOLUTION #2 Adding URIs recorded throughout the schema

SOLUTION #2 Defining Controlled URIs recorded throughout the schema Such as “employedBy”, “participantIn”, “spouseOf”, “colleagueOf”

SOLUTION #2 Using Controlled URIs recorded throughout the schema Such as “employedBy”, “participantIn”, “spouseOf”, “colleagueOf” Getty Thesaurus of Geographic Names

CHALLENGE #3 Creating XML

CHALLENGE #3 Lots of URIs recorded throughout the schema Such as “employedBy”, “participantIn”, “spouseOf”, “colleagueOf” Getty Thesaurus of Geographic Names

CHALLENGE #3 Creating XML Challenge 3

CHALLENGE #3 Who Handcodes XML?

xEAC – oXygen Microsoft Excel Microsoft Access Microsoft InfoPath FilemakerPro POSSIBILITY #3 XML Editors

SOLUTION #3 Excel Workform Solution 3

Function finds root node in workform. Assigns data in table below root node to child nodes named by column headings. Additional functions format –paragraphs –dates –xml attributes SOLUTION #3 Excel Macro

SOLUTION #3 Excel Macro Example

Solution 3

SOLUTION #3 Excel Macro Example Solution 3

SOLUTION #3 Excel Macro Example Solution 3

SOLUTION #3 Excel Macro Example Solution 3

CHALLENGE #4 Entity Management

EAC_0012 EAC_0001 EAC_2381 EAC_0561 EAC_0288 EAC_0103

CHALLENGE #4 Entity Management EAC_3894 EAC_0012 EAC_0001 EAC_2381 EAC_0561 EAC_0288 EAC_0103

POSSIBILITY #4 Manage with databases Database AMNH Library EAD EAC_ 3894 EAC_ 0012 EAC_ 0001 EAC_ 2381 EAC_ 0561 EAC_ 0288 EAC_ 0103

FUTURE xEAC

FUTURE xEAC

FUTURE xEAC Editing Interface

FUTURE Connecting EAC to the library Finding Aids (AT) Images (Omeka) Published material (OPAC) Entities (xEAC?) Digitized Material (DSpace)

FUTURE Connecting EAC to the World Future AMNH Library Repositories Public Access Points AMNH Department Repositories Authority Cooperativesamnh.org EAD Image MARC EAC Data VZAnthroEPS

Questions, Comments, Suggestions? Thank you