How to answer Section B (January 2012 example) YEAR 12 REVISION

Describe the function or purpose of two different formulas, from the list below, which you have used in your spreadsheet. [4] SUM, COUNT, MAX, MIN, AVERAGE, RAND 1. Identify a formula you have used 2.Find the location of the formulas 3.Describe what they do 4.Describe why you have used them - My Count formula on page 5, cell D24, counts the number of numbers in cell range A23 to D23 (1) This allows me to see how many different items I have in stock. I can then decide to try and add more items if there is not much choice(1) - I used the SUM function (SUM C2:C24) in column C of page 3 to add up all the costs of the different items the customer has ordered(1) to work out the total price(1). - I used the Min/Max function (Min/Max B2:B24) in column B of page 4 to find the cheapest/most expensive item I have in stock(1). This would allow me to compare the prices of my items and if needed amend them depending on their sales.

Describe two methods of simplifying data entry you used in your spreadsheet, giving a different benefit for each method. [4] List boxes I used a list box in cell F4 on page 3 to select an item from a pre- determined list (1) reducing data entry errors (1) increasing efficiency (1). Option or check boxes (Boolean choice) I used a check box in cell D4 on page 4 to click in the cell for yes/no data placing a tick in the cell to determine if the customer had shopped with us before (1) increasing efficiency by saving time (1). VLOOKUP and variations I used Vlookup in cell H14 on page 10 to find the price of the product (1) I can update a table of prices without having to rewrite formulas such as multiple IF statements. (1) Faster to automatically enter data (1)

Describe two different types of macro you used in your spreadsheet, stating why you used each one. [4] My macro in cell F3 on page 2, defines the special print settings in the Page Setup dialog box (1) and prints the invoice (1). The macro assigned to the ‘Stock’ autoshape on the page 2 cell A2 takes the user to the stock worksheet(1) this will make it more user friendly (1) to navigate worksheets. The macro assigned to the ‘Shipping address’ autoshape on page 5 cell D20 allows the user to copy their billing address to their shipping address (1). This makes it more efficient for the user because it will save time as they will not have to write their address again if it is the same.(1)

Describe, giving the purpose, two different functions or processes you used in your spreadsheet. [4] In your answer do not describe any formula, function or process listed in 10 (a) or mentioned in your answers to (b) or (c). Examples could come from: Search, Sort, 3D referencing, Graph, Output Report (invoice) / data entry form (order form), Validation I used a filter (Search) on my sheet to find details of the Wedding cakes that my company sold as I had a request for information of what different ones we sold and at what prices I sorted the prices of my stock on the stock table as it made it a lot easier to look for item prices due to them being in order. Graph: The graph on page 8 shows me a graph of the items sold and it allowed me to see the most popular items In cell B3 on page 2, I put a range check of between 1 and 10 on my item number to ensure item codes were within the correct range In cell F12 on page 8, I set the text length between 4 and 8 characters to put a limit on customer Postcode to prevent incorrect data being entered