1 How to Become an Effective Speaker and Writer

2 Why Public Speaking Skill is required for Engineers Engineers need it more than anybody else. Engineers are used to working around machines & computers. They need to develop their Language skills They need this skill to present their Technical/Non-Technical matters impressively and interestingly.

3 Public Speaking  4Ps of Technical presentation!! “Proper Practice will make a Perfect Presentation”

4 Attributes of an effective speaker/writer  Integrity  Knowledge  Skill  Self-Confidence  Eloquence

5 Attributes of an Effective Speaker and Writer Integrity  The speaker/writer should be honest and sincere. Knowledge  The speaker/writer must have sufficient knowledge of the subject they will be presenting.

6 (continued) Attributes of an Effective Speaker and Writer (continued) Self-Confidence  A good speaker/writer should have a firm belief in their own abilities and traits. Eloquence  A good speaker/writer should have powerful and effective language.

7 General Tips for Effective Speaking Organize and outline your presentation. Be completely prepared. Know your topic well. Don’t worry about being perfect.

8 Effective Presentations ubstance ommunicating effectively pening successfully reparation ngaging your audience tructuring it appropriately SCOPESSCOPES

9 Substance  Content: Timely, important, striking  Key message and clear points  Supportive examples, facts, graphics  “Pyramid” concept Critical points first Add detail later

10 C ommunicating Effectively  Verbal  Non-Verbal

11 Non-Verbal Communication 80% of all communication is non-verbal  Eye contact  Facial Expressions  Enthusiasm, Belief, Passion  Credibility  Gestures  Visual Aids

12 Above all capture their attention! O pening Successfully Yes, But HOW?

13  Relevance/timeliness of topic  Short anecdote  Question  Relevant quote  Surprising statistic or fact  Visual aid: graphic or mnemonic How? Opening : Capturing Attention

14  Main message and key points  Sequence for maximum effect  Prepare visual aids  Rehearse timing and delivery Why? Who? What? Preparation

15 Structuring it Appropriately Introduction Closing/ Conclusions Body Q&A/ Discussion Next Topic Introduction

16 Using Visual Aids Appropriately  5-7 LINES per screen  LARGE FONT (24 pt)  Appropriate Graphics  Quality over quantity  “Support” NOT “Take Over” KISS Keep It Short & Simple

17 The Three E’s In order to become an effective speaker, always remember the three E’s: Energize Entertain Educate

18 Questions?

19 References Alley, Michael, The Craft of Scientific Presentations (New York: Springer-Verlag, 2003), 242 pages.The Craft of Scientific Presentations "Design of Presentation Slides," Writing Guidelines for Engineering and Science Students, ed. by M. Alley, L. Crowley, J. Donnell and C. Moore (Blacksburg, VA: Virginia Tech, 2006), free resource."Design of Presentation Slides," Mary K. McCaskill's Grammar, Capitalization, and Punctuation: A Handbook for Technical Writers and Editors mlGrammar, Capitalization, and Punctuation: A Handbook for Technical Writers and Editors

20 References Fitzcom Inc., V.O. K. Li, Hints on writing technical papers and making presentations, IEEE Trans. on Education, vol. 42, n. 2, May 1999 The Craft of Scientific Presentations (Michael Alley, Springer-Verlag, 2003