Project Management Presented by: Copyright © 2008 First Steps Training & Development, Inc. All rights reserved. 1 1

Costly, Time Consuming, Incorrect Action Avoided Project Management Process Gather Sort Organize Share and Evaluate Information Quality Quality Quality End Result Project Success Appropriate Action Taken Costly, Time Consuming, Incorrect Action Avoided Input Data Knowledge Experience Judgment Records Logs Advice

The Three Phases of a Project Project Management The Three Phases of a Project Definition Phase Planning Phase Implementation Phase

Project Management - Plan the Project Work Breakdown Structure Determine optimum sequencing of the Tasks and Deliverables Schedule the Tasks and Deliverables/Develop the Project Plan Responsibility Assignment Matrix Assign Responsibility Assign Accountability

Project Management Implement the Project Plan Define the Opportunity to Perform, Initiate Action Monitor the Project Plan Adjust Project Plan Evaluate Project Results Share learnings to all appropriate people

Work Breakdown Structure, Skill Requirements, Project Management Worksheet 2 of 2 Work Breakdown Structure, Skill Requirements, (Responsibility Assignment Matrix and Work Sequence)

Future Deviation Possible Possible Cause Effect Protective Back-up Project Management Protect the Plan Future Deviation Possible Possible Cause Effect Protective Back-up Action Action Clear Signal Before the Future After the Future Deviation Deviation Occurs has occurred

Re-examine the Plan How are the Protective Actions built into the plan? How are the Back-up Actions set up? How are the signals set in place? Are they automatic? If not, who will give what information to whom, when, where and in what format? What are the start and stop dates for each step? Will the checkpoints provide the alerts necessary for one final chance at finding hidden errors? What new Deviation possibilities have been created by our Protective Actions? What are we going to do to dismantle actions that are no longer needed?

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