Train the Trainer Sofitel, Brisbane 13 October 2009 Welcome

Overview of Today’s Program – 1 of 4 2

Overview of Today’s Program – 2 of 4 3

Overview of Today’s Program – 3 of 4 4

Overview of Today’s Program – 4 of 4 5

Aims of our workshop To help increase the capacity of participants to run their own training courses based upon PARBICA’s Recordkeeping for Good Governance Toolkit 6

Objectives of Today’s Progam Learn about PARBICA’s Toolkit Introduce PARBICA’s Train the Trainer package Understand how to plan a training program Learn to train others to use PARBICA’s Toolkit Practice presenting to a group 7

Getting to Know Your Toolkit Recordkeeping for Good Governance Toolkit 8

Brochure & Poster Good Records Good Governance ADVICE FOR SENIOR GOVERNMENT OFFICIALS Promotes the benefits of good recordkeeping Aimed at senior officials 9

Introduction Recordkeeping for Good Governance Toolkit INTRODUCTION Background to the Toolkit Explains efficiency, accountability and protecting people’s interests 10

Checklist Is my organisation managing records to world standards? 10 questions Recordkeeping for Good Governance Toolkit GUIDELINE 1: Recordkeeping Capacity Checklist 11

Recordkeeping Requirements What records must be made and how they should be managed Recordkeeping for Good Governance Toolkit GUIDELINE 2: Identifying Recordkeeping Requirements 12

Recordkeeping Policy Recordkeeping for Good Governance Toolkit GUIDELINE 3: Model Recordkeeping Policy Documents a commitment to good recordkeeping Assigns responsibilities to good recordkeeping 13

Record Plan Recordkeeping for Good Governance Toolkit GUIDELINE 4: Administrative Record Plan Helps public service officers manage their files 14

Adapting and Implementing Admin Record Plans Recordkeeping for Good Governance Toolkit GUIDELINE 5: Adapting and Implementing the PARBICA Administrative Record Plan Helps public service officers adapt and implement the Admin Record Plan 15

Morning tea –

Developing & Implementing Record Plans for Core Functions Helps public service officers develop and implement Record Plans for Core Business Functions Recordkeeping for Good Governance Toolkit GUIDELINE 6: Developing and Implementing Record Plans for Core Business Functions 17

Disposal Schedule for Common Admin Functions Helps guide public service officers to manage their files Retention Disposal Transfer Recordkeeping for Good Governance Toolkit GUIDELINE 7: Disposal Schedule for Common Administrative Functions 18

Implementing the Disposal Schedule Admin Functions Helps public service officers use the Disposal Schedule for Common Administrative Functions Recordkeeping for Good Governance Toolkit GUIDELINE 8: Implementing the Disposal Schedule for Common Administrative Functions 19

Adapting Disposal Schedule for Admin Functions Helps public service officers adapt the disposal schedule for Common Administrative Functions Recordkeeping for Good Governance Toolkit GUIDELINE 9: Adapting the Disposal Schedule for Common Administrative Functions 20

Starting an Appraisal Programme Helps public service officers start their appraisal program Recordkeeping for Good Governance Toolkit GUIDELINE 10: Starting an Appraisal Programme 21

Overview of Guideline 11 Pages 1-14: PARBICA’s Train the Trainer guideline Appendix 1: ICA Training the Trainer (reference book) – pages Appendix 2: Toolkit Guidelines 1-10 Explained – pages Appendix 3: Model Toolkit Training Package - BROCHURE – pages Appendix 4: Model Toolkit Training Package – CHECKLIST – pages Appendix 5: Model Workshop Planner – pages Appendix 6: Model Workshop Feedback Form – pages Training Pacific Island Government Officers in Using PARBICA’s Toolkit 22

Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer After lunch: Planning a Course Budget Learner Profiles Group activity: Aims, Objectives and Learning Outcomes 23

Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer Methods of Delivery Handouts Teaching Aids Assessment Evaluation 24

Lunch –

Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer Planning a Course Establishing the training need – is training needed? Permissions – don’t upset anyone! Strategic relationships – who are my champions? Logistics – time, place, equipment, and …..! Aims – statement of intentions. Objectives – how will the training be presented? Learning outcomes – skills to be gained from the training. Content Design – how am I going to do it? 26

Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer Budget No budget? – plan well and keep it simple – think strategically 27

Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer Learner Profiles Who is your audience? Does the audience know the training content? Are they experienced at training? 28

Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer Methods of Delivery - 1 How many trainees? Mix it up? Time? Guest speakers? Budget? Other resources and equipment required? 29

Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer Methods of Delivery - 1 How many trainees? Mix it up? Time? Guest speakers? Budget? Other resources and equipment required? 30

Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer Methods of Delivery - 2 Introductions and ‘Ice Breakers’ Presentations and lectures Case studies Individual work Group exercises Brainstorming Facilitated discussion Workshops Individual Learning 31

Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer Handouts Supports the presentation Underpin the course structure Examples: presentation slides; notes; course outline; reading list; definitions; contact details; diagrams; photos; worksheets; more….. 32

Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer Teaching Aids Making the training more interesting and memorable Visually stimulating Makes people think Illustrates examples Stories PowerPoint 33

Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer Assessment Did the trainees learn anything? Pre-training assessment Post-training assessment 34

Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer Evaluation What did trainees think about the training? 35

Group activity Worksheet 1: Aims, Objectives and Learning Outcomes 36

Worksheet 1 ~ Aims, Objectives and Learning Outcomes Move into 8 groups of 6 people. In your groups, talk about what the aims, objectives and learning outcomes of a training workshop your group might run for aToolkit Guideline. Talk about: What would the main aim of a Toolkit Training Program? What are the main objectives of the training? What will the learning outcomes be? You have 35 minutes in your group. 37

Group activity Worksheet 2: Preparing a Presentation 38

Worksheet 2 ~ Preparing a Presentation In your groups, decide which toolkit Guideline you will talk about. Prepare a short, 5 minute group-presentation for your group. Think about the group presentation having the following structure: Introduction- Main Points- Conclusion You have about 45 minutes in your group. Each groups then has 5 minutes only to make a group-presentation to everyone else (everyone in the group must speak). 39

Toolkit Planner 40 Appendix 5 – pages 79-80

Model Feedback Forms Appendix 6 – pages

Where to from here? Learn about PARBICA’s Toolkit Introduce PARBICA’s Train the Trainer package Understand how to plan a training program Learn how to train others using PARBICA’s Toolkit Practice presenting to a group ✔ ✔ ✔ ✔ ✔ 42

And then? Talk about the Toolkit Keep practicing Establish strategic relationships 43

Closing Remarks 44

Feedback forms Spend 5 minutes now looking over and completing the feedback form for today’s training program 45

Thank you! 46