1Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 1 Introduction to Word

Objectives Understand how word processors work Customize Microsoft Word Use features that improve readability Check spelling and grammar Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.2

Objectives (continued) Display a document in different views Prepare a document for distribution Modify document properties Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.3

Word Processing Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.4

The Word Window Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.5 Zoom slider RulersScroll bar Title barQuick Access Toolbar View buttons Status bar

Word Wrap Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.6 Hard returns Soft returns Hard returns

Keyboard Shortcuts KeysMoves Insertion Point Left arrowOne character left Right arrowOne character right Up arrowUp one line Down arrowDown one line HomeBeginning of the line EndEnd of line PgUpUp to the previous page PgDnDown to the next page Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.7

Toggle Switches Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.8 Show/Hide Hard return Tab Space between words

Page Breaks Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.9 Show/Hide on Hard page break marker

Page Numbers Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.10 Format Page NumbersPlacement options Gallery

Page Numbers (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.11 Start numbering on page Click to display formats Page Number

Cover Page Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.12 Cover Page More cover pages Gallery

Customize Word Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.13 Categories Descriptions

Headers and Footers Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.14 Display optionsFields to insert Header area Footer area Formatting optionsPosition options

Sections Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.15 Section Breaks BreaksPage Layout tab

Sections (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.16 Link to Previous active PreviousNext Section number

Watermarks Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.17 Watermark options

Spelling and Grammar Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.18 Contextual spelling error Possible spelling error

Document Views Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.19 Print LayoutFull Screen Reading Draft Web Layout Outline

Zoom Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.20 Percent MagnificationPage view layout Zoom slider

Save a Document Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.21 Word 97 – 2003 Save as type arrow

Compatibility Mode Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.22 Compatibility Mode

Compatibility Checker Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.23 List of incompatible items

Backup Options Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.24 Check to enable AutoRecoverTime between AutoRecover saves Location of the AutoRecover file

Backup Options (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.25 Advanced Backup option

Document Inspector Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.26 Inspect Inspectors Check for Issues

Printing Options Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.27 Select printer Number of copies Settings Preview NextPreviousZoom

Document Properties Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.28 Document Properties panel Close Properties arrow

Summary Word processors have features that make it easy to create documents. Consider both the content and look of the document. Create copies of documents and back up changes at every opportunity. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.29

Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.30

Copyright Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.31 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.

32Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 2 Document Presentation

Objectives Apply font attributes through the Font dialog box Control word wrapping Set off paragraphs with tabs, borders, lists, and columns Apply paragraph formats Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.33

Objectives (continued) Understand styles Create and modify styles Format a graphical object Insert symbols into a document Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.34

Typography Typeface or font Serif Sans serif Monospaced Proportional Type Style Regular Bold Italic Bold italic Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.35

Font Attributes Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.36 Size Font Style Color Special Effects Preview

Font Attributes (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.37 Text Effects Effects

Character Spacing Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.38 Advanced Spacing Preview OpenType settings

Change Text Case Sentence case lowercase UPPERCASE Capitalize Each Word tOGGLE case Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.39 Change Case

Text Highlighting Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.40 Text Highlight Color arrow

Word Wrapping Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.41 Date wrapping Phone number wrapping Nonbreaking hyphen Nonbreaking space

Paragraph Formatting Alignment Indentation Tab stops Line spacing Pagination Borders Shading Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.42

Tab Selector IconType of Tab Left tab Center tab Right tab Decimal tab Bar tab Set Tabs Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.43 Tab selector Tab position Show or hide ruler L T T. I

Leaders Characters Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.44 Paragraph Dialog Box Launcher Leader characters Dot leaders

Borders and Shading Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.45 Borders tab Line style Preview Line color Line width Horizontal Line Page Border tab

Borders and Shading (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.46 Shading tab Preview Fill color Shading options

Bullets and Numbers Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.47 BulletsNumberingMultilevel ListLive PreviewDefine New Bullet

Columns Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.48 Preset columns Number of columns Spacing between columns Column width

Nonprinting Formatting Marks Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.49 Regular spaceNonbreaking spaceRegular hyphen Nonbreaking hyphenEnd of paragraphTab

Text Alignment Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.50

Paragraph Indents Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.51 Hanging indent First line indent Measurement for indent

Line and Paragraph Spacing Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.52 Line spacingParagraph spacing Before the paragraph After the paragraph

Widows and Orphans Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.53 Lines and Page Breaks tab Widow/Orphan Control Keep with next Keep lines together

Styles Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.54 Styles pane Styles Dialog Box LauncherQuick StyleMore

Styles (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.55 Show Preview Style InspectorNew StyleManage Styles Options

Modify Styles Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.56 Style name Preview Format specifications Format

Style Pane Options Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.57 Styles to show

Outline View Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.58 Outline Paragraph expanded Paragraph collapsed Outline view controls

Graphical Objects Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.59 Sizing handles Original size graphic Size group Scale Lock proportions

Text Wrapping Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.60 Wrap Text

Picture Quick Styles Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.61 Pictures StylesMore arrow Original Soft Edge Oval

Cropping Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.62 Cropping handles Portion to discardOriginal photograph Crop

Contrast and Brightness Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.63 Presets Brightness Contrast

Symbols Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.64 Symbol Symbol gallery More Symbols

Summary Typography gives your document a polished, professional look. Alignments, indentation, and line spacing make the document readable. Styles provide consistency. Graphics enhance the document. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.65

Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.66

Copyright Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.67 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.

68Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 3 Collaboration and Research

Objectives Insert comments in a document Track changes in a document Acknowledge a source Create and modify footnotes and endnotes Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.69

Objectives(continued) Insert a Table of Contents and Index Add other reference tables Create cross-references Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.70

Inserting Comments Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.71 Comment Markup balloon Initials of reviewer

Reviewing Pane Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.72 Reviewing Pane Reviewing Pane arrowPreviousNext

Show Markup Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.73 Show Markup

Tracking Changes Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.74 Track Changes active Reviewer’s name, date and time of revision Changed lines Markup balloon for deletion AcceptReject

Markup Views Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.75 Original: Show Markup selected Deleted textInserted text Display for Review arrow

Customize Track Changes Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.76 Track Changes arrow

Acknowledging a Source Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.77 Insert CitationType of Source Fields for bibliography

Share and Search for Source Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.78 Master ListCurrent List

Bibliography Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.79 Bibliography

Writing Styles Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.80 Style arrowCommon writing styles

Footnotes and Endnotes Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.81 Footnote textFootnote number Separator line

Footnotes and Endnotes Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.82 Footnotes & Endnotes Dialog Box Launcher

Table of Contents Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.83 FancyFormal ModernSimple

Index Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.84 FancyFormal ModernSimple

85Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 4 Document Productivity

Objectives Insert a table Format a table Sort and apply formulas to table data Convert text to a table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.86

Objectives (continued) Select a main document Select or create recipients Insert merge fields Merge a main document and data source Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.87

Tables Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.88 Column Row Cell

Insert a Table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.89 Insert Table Size in rows and columns Select cells for table size

Select a Table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.90 Table Move handleDesignLayout

Insert and Delete Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.91 LayoutInsert commandsDelete

Merge and Split Cells Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.92 Merge CellsSplit Cells Selected cells

Change Height and Width Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.93 Wrapped data Table Column Width Table Row Width

Formatting a Table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.94 More Table Tools Design Styles BordersShading Live Preview

Table Position and Alignment Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.95 Properties Table alignment options Custom indent Text wrapping options Cell alignment optionsText DirectionCell Margins

Sorting and Applying Formulas Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.96 Formula calculates total Sorted by date

Calculate with Table Formulas Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.97 G3 G12 Formula to calculate total Formula Number format

Sort Data Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.98 Sorted in ascending order by date

Sorting Data (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.99 Sort by list Header row selected Table data selected

Convert Text to Table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.100 TableNumber of columns

Mail Merge Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.101 Merge fields

Mail Merge (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.102 Fields to merge

Mail Merge (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.103

Selecting a Main Document Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.104 Wizard Categories of documents

Using the Wizard Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.105 Next Directions Previous

Selecting Recipients Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.106 Record Fields Header row

Create a Data Source Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.107 Customize Columns New Entry New record Delete Entry

Editing a Data Source Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.108 Name of Data Source Edit Recipient List Edit

Using an Excel Worksheet Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.109 Select Recipients Excel Files

Using an Access Database Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.110 Field names Data in table format

Database Tables and Queries Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.111 Query results Database table

Match Fields with Database Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.112 Match Fields Fields in the recipient list Database fields

Sorting and Filter Records Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.113 Sort Filter Remove check to omit recipient Additional options

Sorting the Data Source Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.114 Available fields Sort orderSort Records

Inserting Merge Fields Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.115 Merge field Available fields in data source

Merging Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.116 Documents merged Merged fields

Merging to Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.117 Finish & MergeSelect Recipients

Summary Tables organize information, making it easy to read and understand. Mail merges save time and energy when preparing personalized documents. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.118

Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.119

Copyright Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.120 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.

Figure Captions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.121 Numbering Insert Caption Label Chart selected

Table of Figures Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.122 Insert Table of Figures Tab leader style Formats

Table of Authorities Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.123 Selected text Mark the selected entry Mark all entries to the same case in document Case denoted by braces Mark Citation

Cross-References Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.124 Insertion point where page number will displayCross-reference Reference type Hyperlink Reference element

Summary Collaboration features enable you to insert comments and track changes in a document. Tools, such as footnotes, endnotes, and bibliographies, enable you to acknowledge sources. Supplemental document components assist readers in finding information. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.125

Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.126

Copyright Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.127 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.