Win 7 and Office 2010 Michelle Lindsey and Lauren Henry

Windows Basics Windows 7 Quick Reference Guide – QuickReferenceGuide2.pdf QuickReferenceGuide2.pdf

Getting Started aka Start Pearl Click the Start Pearl Run—can type in path or program name in search box For example: – Path to the temp storage folder on NAS \\ozark-schools\dfs\temp-storage \\ozark-schools\dfs\temp-storage – Pub for Microsoft Office Publisher

Windows Basics Continued

My Documents Folder

Snipping Tool

Windows 7 Quick Reference Print Materials rence_7.pdf rence_7.pdf QuickReferenceGuide2.pdf QuickReferenceGuide2.pdf windows_7_quicksheet.pdf windows_7_quicksheet.pdf

Office 2010 Any key sequence from Office 2003 still works in Office – For example: Alt F A is still Save As. Keyboard shortcuts from Office 2003 still work in Office – For example: Ctrl S is still Save Ctrl B is still Bold – Keyboard shortcuts free you from reaching for your mouse and from looking through menus and now the Ribbon ☺

What Happens to all of My Old Office 2003 Files? Office 2003 files on your Desktop will appear cosmetically different—these are the new Office 2010 icons. When you double-click an Office 2003 file, it will open with the appropriate Office 2010 program. Does not automatically convert the file to an Office 2010 file type. To convert an Office 2003 file to Office 2010, use File->Save As If you incorporate a 2010-specific feature into a 2003 file, you will need to save the file into a 2010 format (docx, xlsx, pptx) to preserve the formatting.

New Office 2010 Look

Home Ribbon Ribbons replace Menu Bars Each Ribbon is broken into Tabs Each Tab contains Buttons

Quick Access Toolbar By adding buttons to this toolbar, you can keep all of your favorite commands visible and available at all times, even when you switch ribbons. Click the drop-down arrow next to the Quick Access Toolbar to turn on or off any of the commands listed on the shortcut menu. If the command you want to add isn’t shown in the list, switch to the ribbon tab where the button appears and then right-click it there. On the shortcut menu that appears, click Add to Quick Access Toolbar.

Live Preview

Special Tabs

To Restore Settings To restore Word 2003 line spacing for an entire document, look for the commands on the right side of the Home tab. In the Styles group, click the small downward-pointing arrow on Change Styles. Next, point to the Style Set command, and then click Word 2003.

Printing in Word 2010 Click the File tab, and then click Print. The right side of the window shows a preview of how the current document will look when printed. You can use the left side of the window to fine-tune your preferences — for example, to change the orientation from Portrait to Landscape, to change the paper size, or to select the option to print the current page only instead of the entire document. If you want to set additional print options, click the Page Setup link under the printing options, or click the Page Layout tab on the ribbon to close Backstage view and display other options.

Print Resources to Help w/ the Transition Microsoft’s Migrating to Word 2010 from Word 2003 Guide at: Microsoft Office Quick Reference Training Guide at: Printable List of Microsoft Office 2010’s Commands and Buttons in Ozark PD Academy Edmodo Folder

Save AS.PDF

Keyboard Shortcuts CommandResult Ctrl + ASelect all Ctrl + F, Ctrl + HFind, Find & Replace Ctrl + NCreate a New file Ctrl + OOpen a file Ctrl + PPrint a file Ctrl + WClose the open file Ctrl + X, Ctrl + C, Ctrl + VCut, Copy, Paste Ctrl + ZUndo

16 Commonly Used Commands in MS WORD 2010 File RibbonHome RibbonInsert Ribbon New Open (and Recent documents) (and Recent documents) Save (and Save as) (and Save as) Print Options Close Font formatting formatting Paragraph formatting formatting Cut, Copy, Paste Find, Find & Replace Bullets & Numbering Borders & Shading, Copy, Paste Find, Find & Replace Bullets & Numbering Borders & Shading, Find & Replace Bullets & Numbering Borders & Shading Insert Table, Picture, ClipArt, Chart Insert Hyperlink, Header & Footer Table, Picture, ClipArt, Chart Insert Hyperlink, Header & Footer Insert Page Numbers, Date & Time Page Numbers, Date & Time Insert Shapes, Text Box, WordArt Shapes, Text Box, WordArt Page Layout RibbonReview RibbonView Ribbon Margins Page Orientation Indentation Line Spacing Watermark Columns Spelling & Grammar Thesaurus Word Count Translate Track Changes Accept & Reject Changes Document views (Normal, Print, Web, Outline) Ruler Show Navigation Pane Zoom One Page, Two pages views Navigation Pane Zoom One Page, Two pages views views

Interactive Resources to Help with the Transition: help/learn-where-menu-and-toolbar- commands-are-in-office-2010-and-related- products-HA aspx#_Toc help/learn-where-menu-and-toolbar- commands-are-in-office-2010-and-related- products-HA aspx#_Toc

CHANGES SPECIFIC TO OUTLOOK 2010 First time you launch Outlook 2010, your s, calendar items, and tasks will be transferred into the new system. The length of time required for this operation depends on the size of your mail account.

Customizing Your Outlook View

Creating New s While in the Mail View you can click on the New Mail button on the Home Ribbon You can also use these keyboard shortcuts for a selected or open – Ctrl+R Reply – Ctrl+Shift+R Reply All – Ctrl+F Forward

Attaching Files

Adding a Signature

Organizing

Appointments and Date Navigator

Create Appointments

Create Shared Appointments or Meetings and Reminders

Contacts

Distribution Lists or Groups

Tasks and Notes

Outlook Commonly Used Commands File RibbonHome Ribbon ( view) Home Ribbon (Calendar view) Open Save as and Save attachments Print Options and Save attachments Print Options Info->Account Settings-> Delegate Access Delegate Access Info->Automatic Replies-> Out of Office reply Out of Office reply New Message Delete Reply, Reply to All, Forward Create/Manage Rules Mark as Read/Unread Categorize Flag for Follow up New Appointment New Meeting Go to Today Today View by Day, Week, Month Open Another Calendar Share my Calendar View/Edit Calendar Permissions Day, Week, Month Open Another Calendar Share my Calendar View/Edit Calendar Permissions

Outlook 2010 Printed Reference

Why Two Web Browsers? IE9 - default browser, reason is SISK12 uses IE However Google Docs works better in Google Chrome