1 Florida Comprehensive Assessment Test (FCAT) Retake Administrations Student Assessment & Research (754) ANY REFERENCES TO RECYCLING MATERIALS SHOULD NOT BE INTERPRETED AS PERMISSION TO REUSE THEM.

2 New in Computer Based Testing (CBT) now mandatory for all tests Computer Based Testing (CBT) now mandatory for all tests Manual includes Computer and Paper based accommodations information. The Retake Technology Guide is separate and posted at Pearson Access. Manual includes Computer and Paper based accommodations information. The Retake Technology Guide is separate and posted at Pearson Access. Increased security measures: Student Honor Statement must be read and acknowledged, cell phones must not be used on breaks, and the Chain of Custody Form must be completed for each school. Increased security measures: Student Honor Statement must be read and acknowledged, cell phones must not be used on breaks, and the Chain of Custody Form must be completed for each school. Epat scripts are posted on Pearson Access and are no longer in the manual. Epat scripts are posted on Pearson Access and are no longer in the manual.

3 Reminders for READ TEST ADMINISTRATION MANUAL READ TEST ADMINISTRATION MANUAL Presentation about using TestNav to set up Presentation about using TestNav to set up and test via computer is located here: flassessments.com/training FCAT Administration Record and Security Checklist available online at PearsonAccess.com/fl FCAT Administration Record and Security Checklist available online at PearsonAccess.com/fl Inappropriate actions may result in test invalidations / loss of teaching certification Inappropriate actions may result in test invalidations / loss of teaching certification Students must take the ePat practice test before taking a Computer Based Test (CBT) Students must take the ePat practice test before taking a Computer Based Test (CBT)

4 Reminders for Invalidation for students in “possession” of electronic device. Even if they are turned off or not in use or being used on a break. Invalidation for students in “possession” of electronic device. Even if they are turned off or not in use or being used on a break. If a student begins a test and leaves campus without finishing, he or she will NOT be allowed to complete that test If a student begins a test and leaves campus without finishing, he or she will NOT be allowed to complete that test Emphasis on ensuring students are not copying answers. FDOE investigation process is much more thorough. Emphasis on ensuring students are not copying answers. FDOE investigation process is much more thorough.

5 Reminders for TestHear Software to be used for Large Print, Color Contrast, Zoom, Screen Reader and Assistive Devices. Separate ePat for each TestHear test form. TestHear Software to be used for Large Print, Color Contrast, Zoom, Screen Reader and Assistive Devices. Separate ePat for each TestHear test form. Paper Based Accommodations information is in the manual. Important information regarding PBT will be sent via . Paper Based Accommodations information is in the manual. Important information regarding PBT will be sent via . Seating Charts and Required Administration Records must be maintained. Seating Charts and Required Administration Records must be maintained. All Test Administrators must be Certified and sign the FCAT Security Agreement and Test Administrator Prohibited Activities Agreement. All Test Administrators must be Certified and sign the FCAT Security Agreement and Test Administrator Prohibited Activities Agreement.

6 Reminders For Reading Retake 2.0 All Reading Retake students will take the Reading Retake 2.0 assessment All Reading Retake students will take the Reading Retake 2.0 assessment The Reading Retake consists of 2, half-day sessions over 2 days - Your school must administer all session 1’s before starting with session 2’s (this does not apply to make-ups). The Reading Retake consists of 2, half-day sessions over 2 days - Your school must administer all session 1’s before starting with session 2’s (this does not apply to make-ups). Under no circumstance may a student test session 2 before session 1. Under no circumstance may a student test session 2 before session 1. Seal codes are used to open the 2 nd session of the test. Under NO circumstances should students have access to the seal code on the first day (1 st session) of testing. Seal codes are used to open the 2 nd session of the test. Under NO circumstances should students have access to the seal code on the first day (1 st session) of testing.

Fall FCAT Retakes- Who Tests? TestWho Takes It?Form Session Length FCAT Reading Retake "1.0" Nobody- All Reading Retake tests have transitioned to the FCAT 2.0 N/A FCAT Reading Retake "2.0" Grade 10 Retained Reading Retake Students CBT Only 2, 3 hour sessions over 2 separate testing days 11 th and 12th Grade Reading Retake Students Adult Reading Retake Students FCAT Mathematics Retake 12th Grade and Adult Math Retake Students Students who entered 9th Grade in 2010 or later do not take the Math Retake. CBT Only 1 Untimed session

8 Administration Schedule Math Fall Administration Oct. 8 th- 19 th for Math Retakes Fall Administration Oct. 8 th- 19 th for Math Retakes Administered on the Computer Administered on the Computer NO TIME RESTRICTIONS FOR Math 1.0 Retakes. May not extend beyond the end of the day. NO TIME RESTRICTIONS FOR Math 1.0 Retakes. May not extend beyond the end of the day.

9 Administration Schedule Reading (2.0) Fall Administration October 8 th -19 th for CBT Reading 2.0 Fall Administration October 8 th -19 th for CBT Reading 2.0 FCAT Reading Retake 2.0 will be administered in two 3 hour (half day) sessions over 2 days. FCAT Reading Retake 2.0 will be administered in two 3 hour (half day) sessions over 2 days. Students will be assigned to one test session in TestNav which is broken in two parts by the seal codes. Students will be assigned to one test session in TestNav which is broken in two parts by the seal codes. Schools must schedule all #1 sessions before scheduling all #2 sessions. Schools must schedule all #1 sessions before scheduling all #2 sessions. A seal code will be used to “unlock” the second session A seal code will be used to “unlock” the second session DO NOT PROVIDE STUDENTS WITH THE SEAL CODE ON THE FIRST DAY OF TESTING! DO NOT PROVIDE STUDENTS WITH THE SEAL CODE ON THE FIRST DAY OF TESTING!

10 Administration Accommodations Read Appendix A for comprehensive Test Accommodations Read Appendix A for comprehensive Test Accommodations Eligible Students Eligible Students  ESE students with current IEPs  504 students  ELL (LEP) students Accommodations should be the same or nearly the same as those provided to the student on a regular basis Accommodations should be the same or nearly the same as those provided to the student on a regular basis Accommodation arrangements should be made in advance and must not interfere with testing of other students Accommodation arrangements should be made in advance and must not interfere with testing of other students Paper Based Reading Retake Accommodations students must be monitored to make sure they do not go on into the second session. Paper Based Reading Retake Accommodations students must be monitored to make sure they do not go on into the second session.

11 TestHear and Accommodation Codes  Large print, zoom, color contrast, screen reader & assistive devices for CBT students will be via TestHear software  Accommodations provided  For ESE/504 students: 1-FP = Flexible Presentation; 1-FR = Flexible Responding; 1-FSC = Flexible Scheduling; 1-FSE = Flexible Setting; 1-AD = Assistive Devices  For ELL students: 2-FSC = Flexible Scheduling; 2-FSE = Flexible Setting; 2-AHL = Assistance in Heritage Language; 2-ADI = Approved Dictionary

12 Test Materials For Students For Math: For Math:  Calculators  Mathematics Reference Sheets  Mathematics Work Folder (CBT) For Math and Reading: For Math and Reading:  Authorization ticket  Pencil

13 Authorization Ticket For computer-based testing: For computer-based testing: Student Authorization Tickets (secure materials) Student Authorization Tickets (secure materials)  Session/Test/Location  Student Name/Date of Birth/Student ID (partial)  Student Signature Line  URL/Login ID/Test Code (password) Students need a pencil or pen to sign their tickets. Students need a pencil or pen to sign their tickets. If the Last Name, First Name, or ID number is incorrect, the student must not use the ticket. If the Last Name, First Name, or ID number is incorrect, the student must not use the ticket. If the Date of Birth is the only incorrect field, the student may use the ticket and the birthdate can be updated after testing with the student database manager. If the Date of Birth is the only incorrect field, the student may use the ticket and the birthdate can be updated after testing with the student database manager. Hand out the day of testing and collect immediately after the close of testing Hand out the day of testing and collect immediately after the close of testing

14 Test Materials for Test Administrators Required Administration Information Required Administration Information Test Group Code Test Group Code FCAT Required Seating Chart FCAT Required Seating Chart Seal Codes (Reading Retake 2.0, 2 nd session only) Seal Codes (Reading Retake 2.0, 2 nd session only) FCAT Security Log FCAT Security Log

15 FCAT Required Administration Information Also known as the FCAT Administration Record / Security Checklist or Session Roster, this is filled out by the school coordinator or test administrator and must include:   list of students assigned to testing room   record of students who actually participate in testing each day   list accommodations   record of invalidated tests   record of security numbers used (paper only)   form/form Group Type (Accommodations CBT)   signatures of when secure materials are returned   Test Group Codes

16 Form Group Type Form Name in PearsonAccess Accommodations Offered Lrg Prt Large Print ZoomZoom Col Con Color Contrast Scr Rdr Screen Reader Lrg Prt + Col Con Large Print and Color Contrast Lrg Prt + Scr Rdr Large Print and Screen Reader Lrg Prt + Col Con+ Scr Rdr Large Print, Color Contrast, and Screen Reader Zoom + Col Con Zoom and Color Contrast Zoom + Scr Rdr Zoom and Screen Reader Zoom + Col Con + Scr Rdr Zoom, Color Contrast, and Screen Reader Col Con + Scr Rdr Color Contrast and Screen Reader Assistive Devices

17 FCAT REQUIRED SEATING CHART

18 FCAT SECURITY LOG

19 Test Security Policies and Procedures DO NOT: Give examinees access to test questions prior to testingGive examinees access to test questions prior to testing Copy, reproduce, or use in any manner inconsistent with test security the student test book or computer based formCopy, reproduce, or use in any manner inconsistent with test security the student test book or computer based form Coach examinees during testing or alter or interfere with examinees’ responsesCoach examinees during testing or alter or interfere with examinees’ responses Erase or change student answersErase or change student answers Make answer keys available to examineesMake answer keys available to examinees Fail to follow security procedures and test administration directionsFail to follow security procedures and test administration directions Fail to account for test materials before, during, and after testingFail to account for test materials before, during, and after testing

20 Test Security Policies and Procedures DO: Read Test Security policies and Procedures in the manualsRead Test Security policies and Procedures in the manuals Read Florida Test Security Statue and Rule – Appendix BRead Florida Test Security Statue and Rule – Appendix B Have all appropriate testing staff sign the FCAT/FCAT 2.0 Test Administration and Security Agreement found in Appendix C and the Test Administrator Prohibited Activities AgreementHave all appropriate testing staff sign the FCAT/FCAT 2.0 Test Administration and Security Agreement found in Appendix C and the Test Administrator Prohibited Activities Agreement

21 Security Agreement & Test Administrator Prohibited Activities Agreement Required forms for 2012 Retake: Required forms for 2012 Retake:

22 Chain of Custody Form

23 INVALIDATION CONCERNS Prior to testing, make sure students understand the following policies: Electronic Devices Policy: If students are found with ANY electronic device during testing, their tests will be invalidated. Electronic Devices Policy: If students are found with ANY electronic device during testing, their tests will be invalidated. Leaving Campus: If students leave campus before completing the test (for lunch, an appointment, illness, etc.), they WILL NOT be allowed to complete the test. Leaving Campus: If students leave campus before completing the test (for lunch, an appointment, illness, etc.), they WILL NOT be allowed to complete the test. Student Pledge: If students are caught cheating or irregular answer patterns are detected during scoring, their tests will be invalidated. Student Pledge: If students are caught cheating or irregular answer patterns are detected during scoring, their tests will be invalidated.

24 AVOID INVALIDATIONS Seat students with more than 3ft of space between them Seat students with more than 3ft of space between them Avoid Testing in Auditoriums Avoid Testing in Auditoriums Practice Active Administering/ Proctoring. Walk around the room to ensure students are working alone Practice Active Administering/ Proctoring. Walk around the room to ensure students are working alone YOU MUST USED DIVIDERS for Computer based testing YOU MUST USED DIVIDERS for Computer based testing Every classroom and session must have separate Seating Charts and Required Administration Information Every classroom and session must have separate Seating Charts and Required Administration Information Collect Electronic Devices before testing Collect Electronic Devices before testing

25 Test Invalidations Invalidate in TestNav if any of the following occurs: 1.A student is found with an electronic device during testing or on break 2.The student is cheating or is disruptive during testing 3.A student becomes ill and is unable to finish, OR a student is not allowed the correct amount of time to finish After marking the test complete in TestNav follow the invalidation instructions on pages in the Fall 2012 FCAT Retake Test Administration Manual

26 Do NOT Invalidate 1.Student withdrew before testing 2.Student absent during entire testing window 3.Student absent for only one session of testing

27 Proctors One additional proctor for every 25 students in a Computer Based Testing room One additional proctor for every 25 students in a Computer Based Testing room Serve as “Administrative Assistants” Serve as “Administrative Assistants” Must sign FCAT/FCAT 2.0 Test Administration and Security Agreement Must sign FCAT/FCAT 2.0 Test Administration and Security Agreement Must sign FCAT Security Log Must sign FCAT Security Log

28 Missing Materials/Breach in Test Security Initiate a thorough investigation Initiate a thorough investigation IMMEDIATELY contact Student Assessment & Research at (754) IMMEDIATELY contact Student Assessment & Research at (754) Principal must generate a letter of explanation on school letterhead Principal must generate a letter of explanation on school letterhead letter to Director of Student Assessment & School Performance, cc to Director of School Performance and Accountability, within 2 days letter to Director of Student Assessment & School Performance, cc to Director of School Performance and Accountability, within 2 days

29 Test Administrator Responsibilities Before Testing Read the manual where applicable (FCAT 2012 Retake Manual) Read the manual where applicable (FCAT 2012 Retake Manual) Attend training Attend training Sign FCAT/FCAT 2.0 Test Administration and Security Agreement and Test Administrator Prohibited Activities Agreement Sign FCAT/FCAT 2.0 Test Administration and Security Agreement and Test Administrator Prohibited Activities Agreement Prepare room and materials for testing Prepare room and materials for testing Receive Test Group and Seal Codes Receive Test Group and Seal Codes

30 30 Before Testing Ensure that each student taking a CBT has taken the EPAT practice test Ensure that each student taking a CBT has taken the EPAT practice test Remind students to submit their tests but not to exit TestNav upon completion of the Computer Based Test Remind students to submit their tests but not to exit TestNav upon completion of the Computer Based Test Ensure that the School Testing Coordinator has set up and started the testing sessions in Pearson Access. Ensure that the School Testing Coordinator has set up and started the testing sessions in Pearson Access. Test Administrator Responsibilities

31 Test Administrator Responsibilities Materials Needed Before Testing Ensure that your School Testing Coordinator has provided you with: Ensure that your School Testing Coordinator has provided you with:  Session Rosters/Administration Records/Security Checklists  FCAT Required Seating Charts  Test Group Codes  Student Authorization Tickets  An option for collecting materials (A, B or C)  Mathematics Work Folders  Seal Codes to provide to students only for Session 2 of the Reading Retake 2.0 test

32 Test Administrator Responsibilities During Testing Distribute materials Distribute materials Read scripts VERBATIM Read scripts VERBATIM Maintain test security Maintain test security Actively supervise the test administration Actively supervise the test administration BE VERY CAREFUL to not provide SEAL CODES until the 2 nd day of testing (READING) BE VERY CAREFUL to not provide SEAL CODES until the 2 nd day of testing (READING)

33 33 During Testing- Ensure that no student is looking at another student’ s computer monitor or using the computer to assist in the assessment Ensure that no student is looking at another student’ s computer monitor or using the computer to assist in the assessment Note the accommodations provided on the Required Administration Information Note the accommodations provided on the Required Administration Information If a student logs out for any reason (lunch, break, etc...) a staff member must resume their session in Pearson Access If a student logs out for any reason (lunch, break, etc...) a staff member must resume their session in Pearson Access Test Administrator Responsibilities CBT

34 34 Cannot Login to TestNav Prior to testing:  Ensure that the appropriate link, username and password has been indicated in TestNav per the Student Authorization Ticket  If you receive an Early Warning System (EWS) message, follow the prompts to resolve that issue. EWS codes are in Appendix D of the Manual (pg. 202) During testing:  If a student is kicked out or logs out of a test at any time a staff member must resume their session in Pearson Access. The student may resume testing at any work station that has TestNav installed on it.

35 Test Administrator Responsibilities After Testing Collect test materials Collect test materials Notify School Testing Coordinator of any missing materials Notify School Testing Coordinator of any missing materials Notify School Testing Coordinator of any invalidations Notify School Testing Coordinator of any invalidations Remove/Collect Reference Sheets, Math Work Folders and Authorization Tickets Remove/Collect Reference Sheets, Math Work Folders and Authorization Tickets Complete FCAT Security Log, FCAT Administration Record / Security Checklist and FCAT Required Seating Chart Complete FCAT Security Log, FCAT Administration Record / Security Checklist and FCAT Required Seating Chart Organize and return all materials to School Testing Coordinator Organize and return all materials to School Testing Coordinator Complete Comment Form Complete Comment Form

36 School Assessment Coordinator Responsibilities Before Testing Read the manual (CBT, PBT Accommodations) & view training Read the manual (CBT, PBT Accommodations) & view training Sign the FCAT Test Administration and Security Agreement Sign the FCAT Test Administration and Security Agreement Receive & inventory test materials Receive & inventory test materials  for additional materials  Prepare Admin Records/Security Checklists and FCAT Required Seating Charts Assign and train Test Administrators & Proctors Assign and train Test Administrators & Proctors Ensure implementation of Administration Accommodations Ensure implementation of Administration Accommodations

37 School Assessment Coordinator Setting Up TestNav Before Testing Pre-id information has been uploaded to your Pearson Access accounts Pre-id information has been uploaded to your Pearson Access accounts Specific instructions for assigning students, creating sessions and Authorization tickets are located in the Fall 2012 Retake Manual Specific instructions for assigning students, creating sessions and Authorization tickets are located in the Fall 2012 Retake Manual Pearson has posted a detailed training here: Pearson has posted a detailed training here: Make sure the Last Name, First Name and SID is correct. Make sure the Last Name, First Name and SID is correct.

38 During Testing Supervise test administration Supervise test administration Maintain test security Maintain test security Ensure FCAT Security Log and FCAT Administration Record / Security Checklists and FCAT Required Seating Chart are completed properly Ensure FCAT Security Log and FCAT Administration Record / Security Checklists and FCAT Required Seating Chart are completed properly Supervise make-up administrations Supervise make-up administrations Monitor and resume CBT sessions Monitor and resume CBT sessions Ensure that Seal Codes are used properly Ensure that Seal Codes are used properly School Assessment Coordinator Responsibilities

39 School Assessment Coordinator Responsibilities After Testing Collect test materials Collect test materials Notify Student Assessment & School Performance of any missing materials Notify Student Assessment & School Performance of any missing materials Separate and store test materials as directed Separate and store test materials as directed Complete, Copy, and File FCAT Security Logs, FCAT Administration Record / Security Checklists and FCAT Required Seating Chart Complete, Copy, and File FCAT Security Logs, FCAT Administration Record / Security Checklists and FCAT Required Seating Chart Hold Authorization Tickets, Reference Sheets until after scores are released. Hold Authorization Tickets, Reference Sheets until after scores are released. Check Comment Forms Check Comment Forms

40 School Assessment Coordinator Responsibilities After CBT Testing Move or mark complete those students who did not show Move or mark complete those students who did not show Close out sessions and/or arrange for makeup testing within Pearson Access Close out sessions and/or arrange for makeup testing within Pearson Access Note Accommodations in Pearson Access Note Accommodations in Pearson Access Detailed instructions for completing these activities in the Manual Detailed instructions for completing these activities in the Manual ALL TESTING MUST BE COMPLETE BY OCTOBER 19 th, no exceptions. ALL TESTING MUST BE COMPLETE BY OCTOBER 19 th, no exceptions.

41 Material Return Return the following on Monday October 22 th, 2012: 1. District Coordinator ONLY box with no label (hand write on box-District Coordinator Box). The originals of the following need to be returned: 1.Required Administration Information 2.Seating Charts 3.Chain of Custody Forms 4.Security Logs 5.Used Math Work Folders

42 Paper Based Accommodations Information regarding the Return of Paper Based Accommodated materials will be sent to participating schools via .

43 Contact Information If you have any additional questions or concerns, please contact Student Assessment & Research at (754)