Project Portfolio Management Technology Analysis Russ Hopler IBM Rational Software

Agenda Overview Technology overview  Project Management  Portfolio Management Vendor overview Capabilities per PMBOK core processes  Review features supporting each process  Discuss what features are needed for you Capabilities per Enterprise Portfolio Management

Technology Overview Project Management  Automate aspects of the 9 Core PMBOK processes  Provide workflow and collaboration automation Area specific matters like Sarbanes-Oxley, Six Sigma, CMMI Package deployment guidance for ERP type systems Domain specific areas like software development process guidance (RUP), building construction, etc.

Technology Overview Portfolio Management  Combines information from the enterprise into a central dashboard Projects in progress Staff resources skill mix and availability Asset review – hardware, software, etc  Supports executive decision making Strategize Control Monitor

Portfolio Management Technology Historical Roadmap ’s 1980’s 1970’s Primavera Microsoft SystemCorpChangePoint Kintana Niku OraclePeopleSoft SAP PlanView BusinessEngine

Portfolio Management Vendor Types Project Management focus  MS Project Server  Primavera  Systemcorp (Soon to be IBM Rational) Portfolio Management focus  Kintana (now Mercury Interactive)  Planview  Changepoint  Dozens of others ERP focus  PeopleSoft  Oracle  SAP

PMBOK 9 core processes  Project scope management,  Project time management  Project cost management,  Project resource management,  Project quality management,  Project communications management,  Project risk management and  Project procurement management  Integration management

Project Scope Management Automation areas  Requirements Tracking  Requirements alignment with WBS  Project Estimation Features most needed?

Time Management Automation areas  Staff schedule tracking  Staff time reporting  Project schedule tracking Features most needed?

Cost Management Automation areas  Expense tracking  Calculate actual and remaining budget  ROI analysis using NPV, IRR, etc.  Cost variance mitigation Features most needed?

Resource Management Automation areas  Know the resources – skill mix, availability, organizational capacity, resource demand  Align their efforts – observe bottlenecks, over- allocation, availability and due date constraints; conduct what-if scenarios  Manage their service – assign resources to the appropriate tasks Features most needed?

Quality Management Automation areas  Issue tracking  Change Management  Report test results and status  Confirm requirements are met Features most needed?

Project Communications Management Automation areas  Document workflow management  Correspondence around activities  Collaboration workflows Features most needed?

Project Risk Management Automation areas  Risk Monitoring with score cards & matrix  Risk response considerations with what if scenarios  Conduct impact analysis and risk assessment on change responses  Triggers to notify team and management as risk event occurs Features most needed?

Project Procurement Management Automation areas  Project Portfolio Management tools mostly scratch the surface of this area if anything at all.  ERP systems most likely source for value here.  No explicit mention of integration here. Features most needed?

Project Integration Management Automation areas  Correlate a variety of project aspects in multi- dimensional reports  Observe dependencies among multiple projects  Earned Value Management  Project integration with organization mission Features most needed?

Enterprise Portfolio Management Automation areas  Reports that culminate macro-level integration matters Resource management across projects Asset management across enterprise Cross project coordination  Project prioritization and selection  Overall alignment with business strategy  Optimization of all efforts and resources for best value  Monitor progress of organization in achieving objectives Features most needed?