Design Project Management Design Project Managers Identify tasks Make and update plans Sequence tasks Allocate time Allocate People and Resources Monitor and report progress

Six Steps in Project Planning Step-I: Identify tasks Step-II: State task objectives and outcomes Step-III: Estimate time and personnel Hofstadter’s law: “It always takes longer than you expect even if you take Hofstadter’s law into account”. Who is involved, and how long it takes

Planning Step-IV: Develop a sequence for the tasks Easiest method is a Gantt chart Step-V: Estimate costs, times, resources Step-VI: Evaluate and manage Risks

Tasks What is a Task? (in the context of design project) An activity that produces a specific result useful to project progress. Do not include The means of accomplishing tasks. Tasks unrelated to the project. Tasks with no specific outcomes or deadlines Anything that is not clearly defined

Tasks Not tasks Tasks Arranging a meeting (means) Having a meeting to discuss concepts (means) Picking up pizza for the meeting (unrelated to project) Research shock absorbers (Vague - no specific outcome) Tasks Developing pros and cons for 3 concepts Evaluating and selecting the best concept Picking up shock absorbers from shop Creating a list of 3 shock absorber technologies

Tasks Task clarification activity TASK Information Needed to Complete Clearly Defined Deliverables Means to Accomplish

Project Planning Chart Task-1 Task-2 Task-3 Task-4 Task-5 Task-6 Jan-1 Feb-1 Mar-1 … Cory 10 hrs Jade / Matt 15 hrs 20 hrs Oliver 4 hrs 8 hrs Manufactg 5 hrs 0 hrs

Master Plan Every design project has a master plan with the main design process tasks*: Product Design Specifications External Search Internal Search Concept Evaluation and Selection Detail Design Prototyping and Testing Documentation * You can add “Project Plan” as the first step of the design process

Master Plan Often some other milestones are added to the master plan Product Design Specifications PDS Design Review and Report (1-15-2013) External Search Internal Search Concept Evaluation and Selection Final Concept Design Review and Report (3-1-2013) Detail Design Prototyping and Testing 1st Prototype test and evaluation (5-1-2011) Design Review and Prototype Evaluation Review (5-15-2013) Documentation

Master Plan Gantt Chart PDS External Search Internal Search Evaluation Detail Design Prototype Jan-1 Feb-1 Mar-1 Apr-1 Team 100 hrs Total

Lower-Level Plans PDS-related Tasks Customer identification Customer interviews Development of PDS criteria and priorities Defining engineering specifications (metrics) Benchmarking and target selection Developing HoQ Writing the PDS Report Reviewing the PDS Report Modifying PDS Report based on sponsor feedback

Customer Identification PDS Gantt Chart Customer Identification Customer interviews Development of PDS criteria and priorities Defining engineering metrics Jan-1 Jan-7 Jan-14 Jan-21 Totals Donald 4 6 3 19 Neal 13 Lee 2 8 17 10 20 9

TASK Lists Tasks are defined by the team and usually include at least the following 5Ws: What is the task Who is going to do it By When In What format the results are to be reported Why

Task Lists Task list also includes: How it is done How it is paid for Who can assist with the task Risk Assessment (What if scenarios)