Sunday, January 11 th, 2015 Slides mostly stolen from: Daniel Kronovet Special guest appearance from: Tim Clark UKSHA Board Member Roles & Responsibilities Training

LIL’ BIT OF THEORY DUTIES OF THE BOARD DUTIES OF THE DIRECTORS BOARD PROCESSES FACILITATION BOARD TRAINING Agenda

NONPROFITS CREATE A PUBLIC GOOD EDUCATION LOW COST HOUSING ETC. THIS IS WHY NONPROFITS RECEIVE SPECIAL TAX STATUS Board Theory

PUBLIC GOOD IS DEFINED BY OUR MISSION STATEMENT DO YOU KNOW OUR MISSION STATEMENT? Board Theory

UKSHA MISSION STATEMENT AS DEFINED BY STATE (IN CHARTER): “THE BASIC OBJECT FOR WHICH THIS CORPORATION IS ORGANIZED IS TO ACQUIRE SUITABLE HOUSES BY PURCHASE, LEASE, OR OTHERWISE TO BE USED AS HOUSING COOPERATIVES FOR UNIVERSITY OF KANSAS STUDENTS.” Board Theory

THE BOARD IS THE ENTITY IN CHARGE OF MAKING SURE THE MISSION IS UPHELD REPRESENTATIVES FROM THE COMMUNITY TO STEER THE VEHICLE OF THE NONPROFIT TO CREATE PUBLIC GOOD FOR THE COMMUNITY Board Theory: Purpose of the Board

Duties of the Board Staff (day to day)Board (long term) Members (enjoy!) C0-op

Duties of the Board They are: Setting good policies Making long-range strategic plans Financial planning and oversight Hiring good staff Being responsible They are not: Telling staff what to do every day Dealing with every problem that comes up Deciding how to spend every dollar

BOARD V. STAFF DIRECTION V. OPERATION DIRECTION SETTING V. TASK DOING WE WILL PAINT X NUMBER OF SHEDS THIS YEAR V. WE WILL PAINT THIS SHED THIS COLOR Duties of the Board

Duties of the Directors DUTY OF CARE Knowledge By-laws, policy, history State and local laws Preparation Know the current issues Understand the proposals Participation Attend meetings Participate in discussion Ask questions, challenge DUTY OF LOYALTY Uphold the mission statement Justification for your actions Organization’s interests first No benefiting yourself Be conscious of conflicts of interest Support the Board publically Even if you personally disagree

BOARD PROCESSES COMMITTEE PROCESSES PROPOSALS So How Do We Get Things Done?

Board has a discussion Board Process Board decides it needs something Pick or create a committee to work on it Committee develops a proposal Committee sends proposal to board

Committee Process Review work done since last meeting Coordinate, discuss, develop proposals Figure out what else needs to be done Assign tasks to be done before next meeting Work between meetings

WHAT GOES IN TO A PROPOSAL? AUTHOR, DATE, AND TITLE BACKGROUND AND HISTORY PROPOSAL COMPARISON OF PROPOSAL TO STATUS QUO POSSIBLE OPTIONS/VARIATIONS COST ANY OTHER CONSIDERATIONS Proposal Process

GETTING THE BEST DECISION OUT OF THE GROUP! EVERYONE HAS A PIECE OF THE ANSWER, GO GET IT! THE EXTRACTION OF TRUTH FROM COLLECTIVE WISDOM! ! The Purposes of Facilitation:

MAKING SURE EVERYONE UNDERSTANDS (CHECK IN REGULARLY, SUMMARIZE OFTEN) MAKING SURE EVERYONE FEELS COMFORTABLE SPEAKING (SOLICIT NEW OPINIONS, ENCOURAGE ALL TYPES OF QUESTIONS) MAKING SURE NOBODY DOMINATES THE CONVERSATION (ENCOURAGE PEOPLE TO STEP UP/STEP BACK) KEEPING THE CONVERSATION ON TRACK (REMIND GROUP OF DISCUSSION GOALS, PLACE THINGS ASIDE FOR LATER) BEING TIME EFFICIENT (CONSENT AGENDA, TIME LIMITS) Facilitation ( )

CHALLENGES LOTS OF TURNOVER VARIOUS LEVELS OF KNOWLEDGE/EXPERIENCE VARIOUS LEVELS OF COMMITMENT Board Training

Aspects of Training New Board Members 1. Big picture stuff History, Structure, strategic plan 2. Legal responsibilities Duty of care, duty of loyalty 3. Roles and responsibilities Board v. staff v. members 4. Budget and finances Annual budget 5. Organizational policies By-laws, policies 6. Facilitation and procedure Practice board meeting