Customer Briefing How to Count Deployments and License Assignments

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Presentation transcript:

Customer Briefing How to Count Deployments and License Assignments 4/19/2017 3:11 AM Customer Briefing How to Count Deployments and License Assignments Sam Henry Senior Manager, WW Sales Enablement Microsoft Developer Tools © 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Agenda Discussion Points Decision Points Why MSDN? Microsoft Office 4/19/2017 Agenda Discussion Points Decision Points Why MSDN? Benefits that drive your ROI Additional cloud capacity How to stay on top of MSDN subscription management? Your next steps and checklist Bulk registrations assistance? Other stakeholders to include? © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

S4 Solution Specialist Sales Summit 4/19/2017 3:11 AM MSDN Administration MSDN Administrators play an important role in the management of your company’s licensing and you should be prepared to participate in and provide data inputs for monthly assignment changes, incremental license purchases, and annual True Ups Who is responsible for MSDN? Four Responsibilities Understand benefits and limitations of MSDN subscriptions Assign MSDN subscriptions to specific, named individuals Accurately inventory your non-production environment Track user assignment changes and acquire additional licenses on schedule. Enterprise Enrollment Contacts Primary Notices Contact Online Administrator Subscriptions Managers (Teams) Software Advisor (Reseller) © 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Governing Documents Contractual Terms Responsibilities, Best Practices Microsoft Office 4/19/2017 Governing Documents Contractual Terms Responsibilities, Best Practices Scenarios and Questions Developer Tools (User License) “You must assign each license to a single user” © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Step #1: ‘Anyone interacting’

4/19/2017 Per the Product Use Rights document, MSDN software may not be used in a Production environment. To understand what the customer may fairly claim is a Dev/Test environment, you must first rule it out as a Production environment. © 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Definition of Production Environment: 4/19/2017 Definition of Production Environment: “A production environment is defined as an environment that is accessed by end users of an application (such as an Internet Web site) and that is used for more than Acceptance Testing of that application or Feedback. Some scenarios that constitute production environments include: Environments that connect to a production database Environments that support disaster-recovery or backup for a production environment Environments that are used for production at least some of the time, such a server that is rotated into production during peak periods of activity” Source: Visual Studio 2013 and MSDN Licensing Whitepaper – November 2013 (pg 12) © 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

4/19/2017 If you are unsure whether a physical server or operating system environment should be considered Production, apply the following test: Can you take this environment, and any data that it is consuming, offline permanently without impacting end users? If the answer is “no”, you should treat the machine in question as Production. © 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Two Options for DevTest Environments S4 Solution Specialist Sales Summit 4/19/2017 3:11 AM Two Options for DevTest Environments Dev and test environments change a lot. And software asset management for these environments can be challenging. MSDN subscriptions provide an extremely flexible, cost-effective way to equip your teams and license your dev and test infrastructure. Typical Stakeholders Typical Environment Team Productivity 1. developers and testers 2. IT operations Shared Environments DEV & TEST SERVERS LOAD AGENTS 3. business analysts and product owners TEST LABS © 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

S4 Solution Specialist Sales Summit 4/19/2017 3:11 AM How to count (Part 1) To differentiate between production and dev/test software, you must first develop a comprehensive understanding of all installed Microsoft software. Using Software Asset Management tools and techniques, customers may ‘back out’ production machines to identify the remaining as dev/test. DevTest Infrastructure DevTest Users Identify DevTest machines by eliminating production ones from your complete inventory. Identify and categorize users who interact DevTest machines directly or indirectly Anyone who ‘interacts with software’ All Machines Team Description Contact # Software Engineering Teams Targeting Microsoft or other platforms like Java Business Teams ‘Product Owners’ and business analysts Project Management Teams Central PMO and software project managers Quality Teams Central QA team and manual testers IT Operations Teams Pre-production and lab infrastructure managers Production Machines DevTest Machines Exception for end users Team Description Contact # End User Acceptance Testers Involved at end of project to review and approve © 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

S4 Solution Specialist Sales Summit 4/19/2017 3:11 AM User Credits As part of your partnership with Microsoft, partners receive a number of free Microsoft Visual Studio licenses for internal use to help you grow and run your business. The exact benefits vary based on your MPN partnership level and competencies. Microsoft Partner Network Offshore Development Centers Competency Product Silver Competency Gold Competency Core Added Total Application Development Visual Studio Premium 5 10 25 35 Application Lifecycle Management - Visual Studio Ultimate 1 ODC Staff Provided by Customers Provided by System Integrator Partners are allotted from 5 to 35 Visual Studio Premium licenses based on partner level and accredited competencies. Licenses are granted for internal application development. Direct revenue-generating activities, such as consulting, are not covered. MPN Partners with at least one competency can purchase Visual Studio products at up to 20 percent off Open License, Open Value, or Open Value Subscription agreements. All licenses provided by MPN partners must be certified by: Declaration of MSDN Ownership by each partner provided to Microsoft You may use these licenses for: Development of internal systems to support your business. Development of commercial ‘packaged’ applications to sell to customers. These licenses do not cover revenue-generating activities, such as: Developing custom solutions for a customer. Integration or customization of a packaged solution for a customer. All license provided by customers must be certified by: Declaration of MSDN Ownership by each ODC customer provided to Microsoft © 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Exchange Server SharePoint Server SQL Server 1 SQL Server 2 4/19/2017 Exchange Server SharePoint Server SQL Server 1 SQL Server 2 Windows Server © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Developer 1 Exchange Server Developer 2 SharePoint Server 4/19/2017 Developer 1 Exchange Server Developer 2 SharePoint Server Tester (Non-coding) SQL Server 1 IT Pro SQL Server 2 Technical PM Windows Server © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Visual Studio Professional with MSDN SharePoint Server 4/19/2017 Developer 1 Visual Studio Premium with MSDN Exchange Server Developer 2 Visual Studio Professional with MSDN SharePoint Server Tester (Non-coding) Visual Studio Professional with MSDN SQL Server 1 IT Pro Unlicensed SQL Server 2 Technical PM Unlicensed Windows Server © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Visual Studio Professional with MSDN SharePoint Server 4/19/2017 Developer 1 Visual Studio Premium with MSDN Exchange Server Developer 2 Visual Studio Professional with MSDN SharePoint Server Visual Studio Premium with MSDN MSDN Platforms Tester (Non-coding) Visual Studio Professional with MSDN SQL Server 1 IT Pro Unlicensed MSDN Platforms SQL Server 2 Technical PM Unlicensed MSDN Platforms Windows Server © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Step #2: ‘High water mark’

Purchasing MSDN subscriptions 4/19/2017 Purchasing MSDN subscriptions Know the key issues related to MSDN licensing and usage Using Visual Studio and/or MSDN software incurs a purchase obligation and includes Installing Configuring Running Viewing Otherwise interacting with Assigning MSDN and/or Visual Studio with MSDN subscription licenses to users is a right customers do not have without making a purchase and indicates strong evidence of software usage Reconciling software usage with corresponding purchases must be done annually for EA at True Up and monthly for Select Understanding, monitoring and accurately communicating your company’s usage when assigning subscription licenses and/or distributing Visual Studio and/or MSDN software to users is the responsibility of the MSDN Administrator © 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Managing MSDN subscriptions Customer purchases MSDN subscriptions on EA MSDN Administrator assigns purchased subscriptions to users Customer’s dev team increases in size MSDN Administrator assigns additional subscriptions to new users Customer’s dev team decreases in size, Admin deletes subscriptions Customer purchases over-assigned subscriptions at True Up based on high water mark of usage

Contractual Requirement to Assign “You must assign each license to a single user”

High Water Mark Definition “Your company's obligation to purchase MSDN subscriptions takes effect immediately at two different times.  First, when you assign MSDN subscriptions to users your obligation to purchase takes effect immediately at the time of assignment, regardless of whether that user later activates and/or uses that subscription.  Second, when users interact with MSDN software your obligation to purchase takes effect immediately at the time of interaction, regardless of whether that user has been assigned an MSDN subscription (or has a subscription level of non- specific in VLSC).  Your complete purchase obligation is determined by the high watermark of usage, which is determined by the higher of daily user assignments and/or users interacting with MSDN software.” - MSDN Administrator’s Guide

High Water Mark of Assignments “when you assign MSDN subscriptions to users your obligation to purchase takes effect immediately at the time of assignment”

Step #3: Accelerator Template

DevTest Environment Assessment 4/19/2017 DevTest Environment Assessment Where Data Comes From Where It Goes GlobalMAPS Accelerator Template DevTest Machines DevTest Users User Assignments Partner Declarations Declarations ODC GlobalMAPS Accelerator Template You Microsoft Reseller Automated tools like MAPS Microsoft Volume Licensing Services Center Manual inputs from end users Software Asset Management Annual True Ups © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Current License Assessment Sample Outcome MSDN Subscription Levels Current License Assessment High Water Mark Owned Licenses GAP VLSC (High) MAPS (Usage) MLS User Declarations Diff VS Ultimate 190 205 200 2 -3 VS Premium 110 100 -8 VS Professional 45 62 50 5 -7 VS Test Pro 30 MSDN Platforms MSDN OS Total 430 412 455 9 -18

Thank you!

S4 Solution Specialist Sales Summit 4/19/2017 3:11 AM How to count Begin with assumption that all infrastructure is production. Impossible to differentiate MSDN software from VL software. DevTest Infrastructure DevTest Users User Credits Anyone who ‘interacts with software’ Anyone who ‘interacts with software’ Microsoft Certified Partners Team Description # Software Engineering Teams Targeting Microsoft or other platforms like Java Business Teams ‘Product Owners’ and business analysts Project Management Teams Central PMO and software project managers Quality Teams Central QA team and manual testers IT Operations Teams Pre-production and lab infrastructure managers Team Description # Partner Type #1 Microsoft Certified Partners (ALM Gold or Silver) Partner Type #2 Staff Augmentation Contractors All Machines Production Machines DevTest Machines Customers of Outsourcers Team Description # Customer Type #1 Full IT BPO outsourcing Business Teams #2 Offshore Development Center Project Management Teams Central PMO and software project managers Exception for end users Team Description # End User Acceptance Testers Involved at end of project to review and approve © 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

NEXT STEPS: Your Checklist Microsoft Office 4/19/2017 NEXT STEPS: Your Checklist Review the docs. Be sure to read the PUR, MSDN Administrators Guide, and Visual Studio and MSDN Licensing Whitepaper. Develop your schedule. Review your Microsoft Volume Licensing terms so you can be prepared to provide data inputs for license assignment changes, monthly Select or Open orders, incremental license purchases, and annual Enterprise Agreement True Ups. Define your process. A clear process for adding, removing, and managing user changes over time is important. Build your team. Identify internal contacts and external partners who can help you keep track of environment changes and users who “interact with MSDN software.” Automate usage inventory. Automated tools like System Center or MAP can help you identify your dev and test environment—desktops, servers, and users. Automate user assignment tracking. The Volume Licensing Service Center is a good place to keep track of your “high water mark” of MSDN assignments. Get help. Contact your MSDN Administration Services representative for help! © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Three Steps to Counting S4 Solution Specialist Sales Summit 4/19/2017 3:11 AM Three Steps to Counting Current Footprint MSDN High Water Mark of Assignments Inventory users of DevTest infrastructure Owned Licenses Microsoft License Statement (MLS) Declaration of MSDN Ownership from Microsoft Partners Gap Comparison Annually for Microsoft Enterprise Enrollments Monthly for Select and Open Enrollments © 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Timeline Estimate for First Timers 4/19/2017 Timeline Estimate for First Timers T-3 Kickoff and notification Kickoff Meeting Run the MAPS Toolkit MAPS Accelerator Template License GAP Assessment MSDN Subscription Levels Current License Assessment High Water Mark Owned Licenses GAP VLSC (High) MAPS (Usage) MLS 3rd Party Diff VS Ultimate 190 205 200 2 -3 VS Premium 110 100 -8 VS Professional 45 62 50 5 -7 VS Test Pro 30 MSDN Platforms MSDN OS Total 430 412 455 9 -18 Communicate with Internal Stakeholders and Partners © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.