Microsoft PowerPoint Microsoft PowerPoint 2003

Introduction to PowerPoint Common User Interface Series of slides that include:  Clip art  Photographs  WordArt  Bulleted items  Sound  And more… PowerPoint Delivery  Show on computer  Distribute on disk  Overhead transparencies Prepare speaker notes Print Handouts

PowerPoint 2003 Screen Title bar Ruler Menu bar Standard Toolbar Drawing toolbar Status bar Minimize Restore Close Buttons Slide Formatting Toolbar

PowerPoint View: Normal: Outline Speaker Notes Outline Slide

Working Quickly: Outline Extended Outline Select- then-do

PowerPoint View: Normal: Slides Speaker Notes Thumbnail Images Slide

PowerPoint View: Slide Slide

PowerPoint View: Notes Pages Notes

PowerPoint View: Slide Sorter Mini Slides

PowerPoint View: Slide Show View Presentation Controls

Slide Layouts Predefined slide layouts Placeholders

Title Slide Example

Bullet Slide Example

Another Bullet Slide Example

Photographs Example

Animation Example

WordArt Example

Slide Design Easy way to format – choose a design template to apply to all of your slides  Can also have multiple designs in one presentation (for example, if multiple people are presenting different pieces of information within a larger presentation) These appear in the task pane on the right

Template Predefined design Predefined color scheme Predefined placement of objects Predefined fonts

One More Template Example

Hands-on Exercise 2 Title of Exercise: Creating a Presentation Objective: to create a new presentation; to apply a design template to a presentation  Input file: Blank Presentation  Output file: My First Presentation

Transition Effects Play button Transition effects Select sound Select speed Slide show button

Animation Effects Icons represent selected animation Add effect Second animated object First animated object Lists of animated objects

Hands-on Exercise 3 Title of Exercise: Animating a Presentation Objective: to change the layout of an existing slide; to establish transition and animation effects  Input file: My First Presentation  Output file: My First Presentation

Enhancing a Presentation Embedded object Linked object Sound  WAV file  MIDI file WordArt Comments

The Microsoft Clip Organizer Clip art selections found Search for clip art Insert Picture command

Action Buttons WordArt Lines & Arrows Drawing Toolbar

Drawing Shapes Text Box With Shading, 3D Effects, Fill Color, ClipArt & Callout Drawing Toolbar (continued) Good Stuff!

Insert Table Command Choose Amount of Columns and Rows Insert Table command

Header and Footer Header and Footer command Slide number Date/Time Add Footer

Go To Slide Command Right Click Screen Go to Slide

Insert Picture Insert the picture Insert Picture command Locate the saved picture

Move and Size an Object Click mouse on sizing handle (corner) to size and drag to size Click and hold mouse to drag and move

Photo as Background Insert the picture Locate Picture Format Menu and Background command Click drown down arrow and choose fill effects

Photo as Background

Copy an Image from your Desktop Often, it’s useful to illustrate a program or on- screen operation Open the program to the image you want to use Hit the “Print Screen” button your keyboard once  This copies an image of whatever is open on your desktop at the time

Copy an Image from your Desktop Next, paste the image… Directly into a “content” Power Point slide  To edit, use the “Picture” toolbar In any image processing program (Paint, Photoshop, Illustrator, etc.)  Modify as needed  Then, copy and insert into the Power Point slide

Useful Toolbar Buttons It’s easy to format elements of your slides and presentation using the tool bar: Decrease and Increase Indent are great for bullet- pointed slides Adding or Removing Bullets or Numbered lists is also easy Adding a new slide

Giving a Presentation Slideshow Tools

Slide Show Tools Hidden Slide Set Up Show command Rehearsed timings

Giving a Presentation Appropriate Style & Content

Academic Setting: Information presented in same order as an academic paper  Typically limit amount of background, literature – get in the main points  More information on results/conclusions  Be cautious of the amount of data you attempt to put on tables – can be hard to read Print larger tables / analyses in handouts

Appropriate Style & Content Business Setting: Information presented varies greatly by purpose, but often follows similar pattern as business reports  Problem/Issue  Research  Proposed Solution (or Outcome)  Can be “flashier” than academic settings  Often more graphics

Appropriate Style & Content #1 mistake: putting too much information on a slide  Don’t overwhelm the audience – more content is okay (if it’s easy to read) if you’ll be on that slide longer  Make sure all text and content can be easily seen #2 mistake: moving through slides too quickly  Don’t rush – especially something with a lot of information

Appropriate Style & Content If possible, “know” the room  How big is the room you’re speaking in?  What is the lighting like in the room?  What is the seating like in the room?  What equipment is available? These elements will impact decisions about how well the slides can be seen, color schemes, voice modulation, and style of presentation.

Giving a Presentation Appearance, Demeanor, Tone, etc.

Giving a Presentation Dress appropriately – business attire Engage the audience, but don’t be too familiar … keep an appropriate “tone” Make eye contact – don’t stare exclusively at your notes

Giving a Presentation Move towards the screen to point out items, or move away from the podium if possible (i.e. don’t be stationary)  But don’t “fidget” or “wander”  Don’t talk “to the screen”

Giving a Presentation Pacing – steady (take longer when needed to explain more complicated issues, move more quickly through less detailed material) Speak loudly enough to be heard at the back of the room, but not to overwhelm those in front  Try to sound confident in the material

Questions?