SUNY Attendance Management System (SAMS) by Trinity CITA 204

Presentation Overview of Project System Hardware Software Development – DFD’s – Databases – User Screens Future Plans

WHAT IS SAMS? SAMS is an automatic attendance system utilizing RFID All students will be issued new ID cards containing RFID chips. RFID Readers will be placed at the entrance to every classroom on campus. When a student enters a classroom, his attendance is automatically taken.

– Radio frequency identification (RFID) technology uses radio waves to automatically identify physical objects (either living beings or inanimate items). – Used in Wal-mart for inventory control (they set off the alarms) – Used in Passports and NYS Enhanced ID Cards. WHAT IS RFID?

Why do we need SAMS? Saves classroom time for lecturing instead of attendance taking Saves the Instructor from having to manually track daily attendance. Instructors can easily find exactly which student attended which class Students will be able to see which classes they’ve missed.

How it Works ID cards contain passive RFID tags. The Tag is powered by the antenna signal, and transmits the ID number to the RFID reader. The ID number is then sent to the Database, along with the current timestamp - where attendance is tracked.

SAMS Diagram ID card RFID Reader SUNY Network Attendance Database Laptop Wireless Router Network PC New Equipment Firewall User Home PC Internet

The Equipment Thingmagic Astra RFID reader Zebra P440i RFID card printer RFID Cards

Fully Integrated UHF RFID System – Many have to be pieced together – Supports Ethernet and POE – A small form factor (10.2” x 10.2” x 3”) – Supports Wireless – Read range up to 30 ft. – Read Rate over 190 tags per Second – MSRP is $995 Equipment Selection

Zebra p440i – Prints on both sides of Cards – Magnetic strip encoding – RFID Encoding – Can print, encode and verify over 100 Roo ID Cards per hour.

Software SAMS will utilize a PHP/SQL Database The Software will query UCanWeb’s Oracle Database using JavaScript. Although Dependant on UCanWeb, SAMS maintains it’s own Database, so UCanWeb downtimes will not affect attendance.

SAMS SYSTEM 0 STUDENT RFID Automatic Attendance INSTRUCTOR Attendance Report Attendance Updates Context Diagram UCANWEB Attendance Report Schedule Data

STUDENT RFID Automatic Attendance 1.0 Manage Student Attendance D1 Attendance Database INSTRUCTOR UCANWEB 2.0 Generate Attendance Report Attendance Report Students Schedules Attendance Updates Real Time Attendance Data Class Attendance Data Level 0 DFD

The SAMS Database will consist of the following fields, From the following Sources: RFID Reader: – Room_ID – RFID_Number – Date_Timestamp Database Design

ID Card Creation – First_Name – Last_Name – ID_Role – RFID_Number – Banner_ID Database Design

The majority of the data will come from UcanWeb. – Banner_ID – First_Name – Last_Name – Term – CRN – Subject – Course Database Design – Section – Campus – Course_Title – Course_Days – Course_Time – Instructor – Class_Dates – Location – Student.Birthdate – Student.Schedule – Instructor.Courses – CRN.Location

RFID Reader Room_ID == UcanWeb Location ID Card User_Role Determines User Access RFID_number is matched against Banner_ID In UcanWeb Database to determine user Identity. Any entry by any student to any classroom will be logged in the database, but will not be viewable unless student is enrolled in class. Database Design

User Interface: Login Screen

Student Menu

Economic Installation costs RFID-Reader: $1000 for each Classroom RFID-Card for each student - approx $1 more than Non-RFID RFID Printer - $3800 Electricity cost Maintenance cost

Future expansion of technology Access control LAB Hour monitoring Mailbox access Inventory control

QUESTIONS?