The Technical Community Understanding the Procurement Cycle LaShawn Davis Professional Intern Program Level II Presentation

1 Presentation Overview  Objective  Technical Outreach Committee Background  Correlation between Code 210.Y Survey and NASA HQs Surveys

2 Overview ( continued)  NASA HQs and Code 210.Y Survey Results  COTR Training and Certification  Recommendations

3 Objective  Discuss Technical Community’s understanding of the procurement cycle  Discuss Survey Results  Discuss Recommendations

4 Technical Outreach Committee Background  Members  Objective  Need  Developed Survey Questions

5 Correlation between NASA HQs Surveys and Code 210.Y Survey HQs surveys in 1999 & 2000  GSFC customer responses and comments -assessment of procurements performance Code 210.Y survey in 2002  Code 900 customer responses and comments -identify the level of understanding and knowledge of procurement cycle and assessment of Code 210.Y performance

6 HQs Surveys Result (GSFC) Staffing concerns  major turnover  missed schedules  lack of experience  quality of service

7 Code 210.Y Survey Results (GSFC-Code 900)  900 Directorate  900 Certified COTRs  900 Community Respondents

8 Survey Analysis The technical community lacks knowledge  of documentation required and how to prepare the required documentation to accompany a requisition;  in preparing proposal evaluation documents.  of their responsibilities and duties for contracts containing NFS , “New Technology.”

9 Survey Analysis (continued) The technical community lacks knowledge  of government surveillance procedures; and  of contractor performance assessment requirements associated with government contracting.

10 Code 210.Y Survey Results (GSFC-Code 900) Comments  heavily rely on RAs and procurement specialists  Assistance from senior specialist vs. new hires (quality of service)

11 COTR Training and Certification  Background  Requirements Discussed  Incorporate Requirements

12 COTR Procurement Training Key players ensuring the technical community has understanding of their responsibilities

13 Summary  Identified a need  Researched, Surveyed and Correlated HQs results and Code 210.Y results  Discussed Survey Analysis  Compared the COTR Training with Code 210.Y Survey Results

14 Recommendations Code 210.Y  Discuss the results to the Office  Ensure specialist have access - Non competitive PR Package Content - Competitive PR Package Content

15 Recommendations (continued) Code 210  Surveys issued from each Procurement Office or the Division to COTRs  Division Training Initiative Committee lunchtime seminars or web link for COTRs  Division and Human Resources develop specific training initiatives to be incorporated into the COTR certification training

16  Workable Establish seminars or develop frequently asked questions web link  Desirable Comments imply a need for additional guidance  Achievable Implement these recommendations for an effective overall process My Recommendations are

17 My recommendations will benefit NASA Goddard Space Flight Center through bridging the gap between COTRs and procurement through supplemental training and additional guidance from specialists. Conclusion

18 Team: Procurement, Training and COTR

19 Acronym List 210.Y Earth Sciences Procurement Office Building 33 Office COTR – Contracting Officer’s Technical Representative GSFC – Goddard Space Flight Center HQs - Headquarters NASA – National Aeronautics and Space Agency PR – Procurement Request RAs-Resource Analysts